QuickBooks Desktop 2018 – What’s New & Improved Features in it

QuickBooks Desktop 2018 has been released, and it’s like a Christmas gift for QB Desktop lovers. Where each year they receive a gift in the form of new and improved features over their existing ones. In this in-depth article, we will be discussing in detail what’s new and improved features in QuickBooks Desktop 2018. Go through the article to know all new & improved features, just go for it. If any support or help is needed contact our QuickBooks ProAdvisor toll-free: +1-844-405-0904

Keep reading this blog, to take advantage of a deep and comparative analysis for

  • Learning all the new features in QuickBooks Desktop 2018
  • QuickBooks Accountant Desktop PLUS feature comparison chart
  • What to expect from QuickBooks 2018
  • Quick Tips for Understanding & implementing the new features

New And Improved Features In QuickBooks Desktop 2018

QuickBooks Accountant Desktop PLUS 2018 is dedicatedly focused on saving time.

Here we have listed those new features which are available in all Windows versions of QuickBooks Desktop 2018

QuickBooks Accountant Desktop PLUS 2018 is dedicatedly focused on saving time.

Here we have listed those new features which are available in all Windows versions of QuickBooks Desktop 2018.

QuickBooks Desktop Accountant and Enterprise Accountant editions only:

QuickBooks Enterprise Accountant and Enterprise Platinum Editions only:

Enhanced order fulfilment with mobile barcode scanning in QuickBooks Enterprise 2018

Intuit has added this new feature in the updated version. This inventory feature will be available for U.S user only. One of its key features is the ability to work with remote devices. For example – barcode scanner. Whenever you need to scan an item, you need not necessarily be connected directly to your desktop or laptop.

Security Updates for all editions of QuickBooks 2018:

Security is the very first thing which comes in our mind while dealing with any software especially when it has a connection with our company file, information, and precious data.

Previous year Intuit has brought up QuickBooks Desktop Security Update Hullaballoo for which user need to have a complex password. This year following update has been in the form of security updates.

Additional PII encryption:

Previously there was some personally identifiable information (PII) which were not encrypted. Now they will come with additional PII encryption.

Secure web mail:

With better integration approach Intuit has improvement in how QuickBooks work with webmail accounts.

Internet Explorer Support:

With the latest release of QuickBooks Desktop 2018, it’s mandatory to use the latest version of Internet Explorer to keep using some of its features.

Changes for QuickBooks Add-ons:

If in previously installed version any third party app has integrated with QuickBooks in the background mode; it may have to change additional preference setting in the app to keep using it with QuickBooks.

Payroll reminder badge in QuickBooks Payroll 2018:

The QB payroll comes with a new improvement i.e. payroll reminder badge. It will act as a reminder for any coming payroll deadlines.

Level 3 data in QuickBooks Payroll:

This special new features in QuickBooks 2018 will provide level 3 data to your customer who use commercial credit cards. This will make your customer release fund easily and early.

Understanding & implementing the new features in QuickBooks Desktop 2018

Quickbooks 2018 New Feature: Multi-monitor Support

Before the Multi-monitor support, it wasn’t easy to work on both monitors at the same time with the same QuickBooks file. But now in QuickBooks 2018 version, these very interesting features have been added which make it possible to work with multiple monitors.
To enable multi-monitor support, just click on the view menu => switch to multi-monitor mode.
This new feature will definitely improve the efficiency of the user while working on it.

Invoice Past Due Stamp

In QuickBooks 2018, you will get a new feature Past Due Stamp on your printed and emailed invoices as well as display the message on the viewing copy within the GUI.

According to this feature, if you resend copies of past-due invoices to your customers, this feature makes it clear that they are past due. But this feature only displays on the viewing copy of QuickBooks Invoices, when you turn on this feature.

Follow the following steps to turn on this feature:

  • First of all, Go to the Create Invoices
  • After that, Select the Formatting.
  • After that, select the templates.
  • Then, from the lower left Template drop-down menu, select Edit Templates and then Click
  • After that, check the “Print Past Due stamp”

Chart of Accounts feature in QuickBooks 2018

In QuickBooks 2018, there is a brand new features chart of accounts. With the help of this feature, you can easily find and select a chart of account or sub-account by typing an account number, account name or partial words of an account name.

In this feature, searching is easier and more convenient than having to scroll through a long chart of account list.

Follow the following steps to access this feature:

  • First of all, Go to the lists and then select the chart of accounts.
  • After that, search using the search box at the left top of the chart of accounts list.
  • After that, type any portion of an account name or number.
  • Then, enter the blue search button.
  • After that, you will get the result.

Cash-Accrual Report Toggle

With the help of Cash-Accrual Report Toggle feature, users can easily toggle displayed reports between Cash or Accrual basis.

We know that by default, all QuickBooks reports are computed and displayed on an accrual basis, but the summary report is displayed according to the settings configured within the reports and Graphs company preferences.

After this feature, now you can easily change your accounting basis is easier than ever.

Inventory report enhancements

This is one of the best feature and by QuickBooks in the 2018 update. With the help of this feature, you can easily add or remove columns to our most important inventory reports within QuickBooks Premier and QuickBooks Enterprise.

This feature includes the inventory valuation summary, inventory valuation detail, inventory status by item reports, and an Assembly shortage by item report in QuickBooks Enterprise.

Secure web mail

In the QuickBooks 2018 update, it involves securely sending of emails from Gmail, Outlook, Hotmail, MSN and Windows Live accounts through QuickBooks and this also improved multi-factor authentication.

If you want to use this feature:

  • First of all, go to the menu bar and then click edit.
  • After that, select Preferences.
  • After that, choose to Send forms and then My Preferences.
  • Then, select the Webmail option and then choose
  • After that, Select the “Use enhanced security” setting during the setup.

Note: You will need to have your Intuit ID and Password to complete the setup.

Stay Logged in Preference

After the new released 2018 update with stay logged in preference, you can keep QuickBooks logged in so they don’t have to enter a user id and password every time when they open or switch company files.

To configure this feature:

  • First of all, go to the company and then click
  • After that, select manage login settings and then select the “Keep user logged in for…”
  • After that, select specify the login period and these options range from two days up to 90.

Enhanced sales order fulfilment with android app

In QuickBooks 2018 update, this new feature includes a significant update to the sales order fulfillment worksheet and an integration with a portable barcode scanner. If you are using the sales order and send pick lists to your warehouse, you will find this new feature very useful. If it fits your workflow you could see dramatic improvements in speed and accuracy with the fulfillment of the open sales order.

Mobile inventory scanner support

Mobile inventory scanner support is one of the best features add by QuickBooks in 2018, With the help of this feature you can save time, reduce human error, make better business decisions by having reliable, real-time inventory data, shrink labor cost etc.

How to install and use this application:

First of all, you have to install the QuickBooks Desktop Warehouse mobile app on your Android device.

After that, Wirelessly connect mobile barcode device or Android phone to the QuickBooks Enterprise with Advanced history.

After that, create a vendor record for each warehouse picker and assign the new vendor type: Warehouse user.

Quickly merge duplicate vendors:

In this feature, you can easily merge duplicate vendor names through the new merge duplicate vendors feature which allows you to easily combine up to four vendors, consolidate all transactions to a master vendor and update information as needed. With the help of this new feature, you can save plenty of time cleaning up your vendor list.

Before merging vendors, you need to make sure that:

  • Your company files are in single user mode.
  • You are NOT using an Accountant’s Copy File(.QBA).
  • Multi-Currency is NOT turned on.
  • The vendors you are merging are NOT: tax authorities, Tax exempt, Paid through Online Banking, Direct Deposit Vendors.

Follow the following steps to merge vendors:

  • Access the Merge Vendors window.

For Accountant Edition: from the Accountant menu, select Client Data Review and then click Merge Vendors.

For QuickBooks Desktop Enterprise: From the Company menu, select Accounting tools then click Merger Vendors.

  • On the merge vendor’s window, select vendors to be merged then click
  • Select a Master Vendor then click
  • After that, click Yes on the confirmation prompt and click OK on the merge complete window.

Compare QuickBooks Accountant Desktop 2018 to prior years

Key Features by Version Year2018201720162015
Quickly merge duplicate vendors
Search and sort to identify duplicate vendors,
designate the master vendor, and merge up to four
records at a time.
Increase productivity with Multi-Monitor support
Increase your efficiency and visibility into your
QuickBooks files through multi-monitor viewing.
Search faster within Chart of Accounts
Quickly find an account by typing in the full or partial
account name or number in the search box.
Complete tasks quickly with keyboard shortcuts
Copy and paste whole lines in invoices and elsewhere
with Ctrl+Alt+Y and Ctrl+Alt+V.
Easily switch between cash and accrual basis
With one click in the report window, you can switch
between cash and accrual basis
Stay on top of deadlines with Payroll Liability
Reminder (Payroll-Only)
Get reminded of various payroll liabilities, like federal
and state payroll taxes, and workers’ comp.
Save time with easier, faster search
Search for transactions using a range of values
instead of exact amounts, and allow QuickBooks to
auto-fill partial search terms for you.
 ✔ ✔  
Improved report filters
Easily see which filters have been applied to a report,
reproduce memorized reports, and toggle back and
forth between reports.
 ✔ ✔  
 Easily view credit card charge statuses
Quickly see if a credit card charge or refund has
cleared, without having to check reports or the
 ✔ ✔  
 Get more detail on deleted users
Give clients a more detailed audit trail by easily
tracking and matching transactions back to deleted
 ✔ ✔  
 Delete or void transactions in bulk
Easily filter transactions to see which ones are linked,
and find the right ones to delete or void.
 ✔ ✔ ✔ 
 Help clients manage vendor expenses
Track all vendor-related bills conveniently and
efficiently in a single window.
 ✔ ✔ ✔ 
 Accountant Toolbox
Unlock access to powerful accountant tools on-the-go.
 ✔ ✔ ✔ ✔
 Send Portable Company File
Clients can send you a portable company directly
from QuickBooks. No more technical support.
 ✔ ✔ ✔ ✔
 Insights on Home Page
See a snapshot of the health of your client’s business
so that you can make insightful recommendations
 ✔ ✔ ✔ ✔
 Time and Expenses block in Income Tracker
View unbilled hours and take immediate action.
 ✔ ✔ ✔ ✔
 Send Multiple Reports in Email
Easily choose and attach multiple reports in one
 ✔ ✔ ✔ ✔
 Enter multiple transactions at the same time
Batch-enter checks, deposits, or credit card
transactions on one screen.
 ✔ ✔ ✔ ✔
 Let clients access journal entries with a click
Email journal entries from QuickBooks with ease and
let clients import them with a single click with Send
General Journal Entry.
 ✔ ✔ ✔ ✔
 Send files securely
Send Accountant’s Copy files through secured Intuit
servers with Accountant’s Copy File Transfer Service.7
 ✔ ✔ ✔ ✔
 Find and Fix errors fast
Find and Fix client entry errors faster with Client Data
 ✔ ✔ ✔ ✔
 Take a cross-edition expedition
See what your clients see with instant access to all
QuickBooks editions in one software package.8
 ✔ ✔ ✔ ✔
 Make asset management your best asset
Stay on top of acquisition, depreciation, and disposal
with Fixed Asset Manager.
 ✔ ✔ ✔ ✔
 Find all your balances in one place
Gather beginning balances, period transactions and
adjustments, and ending balances for any time frame
with Working Trial Balance.
 ✔ ✔ ✔ ✔
 Free features and improvements. ✔ ✔ ✔ ✔


A big Question – Should I install this early release of QuickBooks 2018?

Well, the latest released QuickBooks Accountant Desktop Accounting Software 2018 is pretty clean and safe to use.

But still, you can wait for January 2018 to test this new product for your business. Comparing it with the release of QuickBooks 2017 in the previous year, it’s better to play safe and watch how it perform in critical situations.

Although if you are an accounting expert and professional in this field and want to test this new product, you should surely try the latest released version 2018 of QuickBooks.

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