How To Change Password In QuickBooks Desktop(Admin & User Password)

If you are using QuickBooks Desktop, then you must be aware of what if you forget your user password. This article is all about how to reset or change QuickBook’s admin password, and user password for Windows and Mac users. Read the complete article to follow the instructions. read the complete article and get the steps by which you may easily recover, or change the QuickBooks Desktop user password. If you have a problem then contact our QuickBooks ProAdvisor toll-free: +1-855-525-4247

Accessing all your data requires a QuickBooks administrator password in which a user has stored all your data in QuickBooks files. Having a strong password can protect all your business from unauthorized access to the most important information of the public or their personal details which are hidden.

However, the need to enter a password will also prevent you from accessing information if you lose your password. If another user in your QuickBooks has encountered an administrator password issue, read this blog carefully. We have shared some steps that you should do to reset/recover your QuickBooks password.

Key Points to Consider Before You Change QuickBooks Password

  • The password should not contain spaces. Re-enter the password without spaces.
  • Always create a complex password. You can follow some instructions: at least 7 characters (letters, numbers, special characters), at least 1 number, at least one uppercase letter, etc.
  • Your keyboard might not be functioning correctly.
  • You may be seeing an incorrect login screen. A login screen that asks for a password but does not ask for a username is the administrator’s login screen If you have a non-admin login, close QuickBooks, and then reopen it.
  • The password may actually be blank. Some users choose to leave the Admin password to their data file empty, or blank.
  • Recheck for the Caps lock and space bar.

Note: Intuit does not recommend this practice, for security reasons. Then press OK in the login screen without entering a password.

Steps to Reset QuickBooks Admin Password and User Password For Windows Users

These are the steps you need to perform if you forgot your password for QuickBooks Desktop on a Windows computer. Read all the steps carefully and perform sequentially.

Step 1: Recognise the kind of Password that you Want to Reset (Its Admin or User Password)

In the first step, you need to recognize the kind of password that you want to change. Because there are different ways for different users. If you want to change the password of the admin then the page will be shown in a different way, like that the user password reset page will appear in a different way. Let’s start the process with the resetting of the admin password.

For the Admin Password

You require to reset the admin password if:

  • You do not have to insert a username. When you are required to log in, you only need to enter a password.
  • Your User Name will be “Admin” or other admin user names that you created at the time of creating an admin user.
reset change QuickBooks admin password

For User Password

If you do not have admin rights or you are a local user, then in case your QuickBooks admin will reset your password. You have to contact your admin and have them follow the steps in the “Reset a user password” section below.

how to change quickbooks password

Step 2: Follow the Steps According to Your Password Type

Now once you know which type of password you need to reset, follow the steps accordingly:

Important: If you want to upgrade to QuickBooks Desktop 2020 then be sure to reset your password first to your earlier version of QuickBooks.

Steps to Reset the Admin Password

If you remember your administrator password and simply need to change it for security purposes, then follow the steps to change your user password in the “Reset User Password” section below.

If you require to reset your administrator password because you do not recognize it, then you will need to verify some data as a security action. If you do not memorize the information, we will explain to you how to get it.

Steps to Reset Password for QuickBooks Desktop 2020

  • First login to the Company Login window, and choose I forgot my password.
  • In the dropdown list, Choose an email then click on Next. A token will be emailed to reset your password. Note: If you are able to see your email address, then choose Don’t see your email in the list above. And go with all the on-screen instructions given.
  • Insert the token that you received in your email address. If you are getting emails in your inbox then search in Spam or junk folder.

Steps to Reset Password for Earlier Version of QuickBooks 2019

  • Start QuickBooks Desktop. Go to the login page, choose I forgot my password.
how to change password in quickbooks
  • Enter all the information in the form.
    • The license number of the QuickBooks version that you are using. To know the license no of your product Press the F2 key from the keyboard from the login window to see your license number.
    • You need to file the accurate name, email address, phone number, and ZIP code you formerly used at the time of purchasing the product. Note: You can also easily find all the information by signing in to your Customer Account Management Portal (CAMPS). If in case you are facing some 
  • If the information you recorded is accurate, you will receive a code on the original email listed in your CAMPS. Email from intuit sometimes may be marked as spam. If you don’t see your code in your inbox, check your spam folder.
  • QuickBooks will then guide you to create a new administrator password.

If your reset password doesn’t work, follow these steps:

  • Cross-check all the information you listed. Review for any type and verify the information matches with your info you registered in CAMPS.
  • Try the Automated Password Reset tool, If you received an error or still want help resetting your password,
  • If you still need assistance, choose Search for something else, enter the password, and choose Search when you contact us.

Steps To Reset Admin Password QuickBooks Desktop Mac 2019

change QuickBooks admin password

For this, you need your QuickBooks license number to reset the admin password and also require an email address, phone number, zip code, and the name that you use to purchase and register the product. All this information is accessible on the CAMPS official website.

  • Go to your login page and choose Forgot Password
  • Enter all the information on the form and choose OK.
  • You will get a password reset code or link on your registered email ID. Insert the code, then click on OK.
  • QuickBooks will then guide you through creating a new admin password.
  • QuickBooks will then guide you to create a new administrator password.

Steps to Reset Admin Password QuickBooks Desktop Mac (2020)

If you have the admin rights then only follow these steps:

  • Choose the lock icon from the Password field. You will notice a pop-up menu listing recovery email addresses.
  • Select an email address that you have access to and click on  OK.
  • You will receive an email from QuickBooks within a short span of time that will help you to create a new admin password.

Steps to Reset a User Password:

Follow these steps for users’ passwords for Mac users

  • First, you need to sign in to the company file with administration permissions.
  • Choose Users and Passwords from the Company menu,
  • Choose the user you want to change the password then choose Edit.
  • Choose the lock icon, then insert the new password.
  • Choose Save.

How to Remove Password from QuickBooks

The QuickBooks password is designed for security purposes to protect all data at a secure level. So in QuickBooks, it is compulsory to have a password for a QuickBooks account. You can do one thing for that, and i.e. talk to an official QuickBooks specialist. Here is the procedure, how can you reach them;

  • In your QuickBooks account, go to the ‘Help‘ menu from the QuickBooks dashboard.
  • Select the ‘QuickBooks Desktop Help‘ option.
  • Then click on the ‘Contact Us‘ option.
  • There will be a description field, submit what you require with a little description or in a line, and click the ‘Continue‘ option.
  • Now you have options to get help from QuickBooks directly, choose any one of them.
  • Select, the ‘Message an Agent‘ option or the ‘Talk to a Specialist‘ option.

Changing the password for other versions of Quickbooks

  • First, you need to open the company file.
  • Next, go to the Company tab.
  • Here you have to select the Set up users and passwords option.
  • Then next, tap on Change your password.
  • After that, you’ll be asked to enter the current password.
  • Now next you have to enter the new password in the asking field then enter the same new password in the Confirm new password field.
  • After doing all the steps you need to click on the OK tab.

Frequently Asked Questions

Here we are going to discuss some queries you may have regarding QuickBooks passwords. Read the answers and find your solutions.

How do I change my QuickBooks username and password?

You can change the username, password, and other information in QuickBooks. If you remember the information but still want to change in QuickBooks Online, follow the given steps.
1. Sign in to QuickBooks Online.
2. Click on your profile icon.
3. Click Manage your Intuit Account and select Sign in & Security.
4. Click the User ID, Email address, Password, or Phone option.
5. Make your changes and select Save.

How do I change the master administrator in QuickBooks?

You can change the master admin if you have master admin access. Follow the below steps to change:
1. Sign in to QuickBooks Online with the current primary login credentials.
2. Click on the Settings menu and choose Manage Users.
3. Search for the user you want to make the primary admin.
4. Make sure they are listed as admin in the Role column. If not so, click Edit and change their role to admin.
5. Click the arrow in the Action section. Then, click Make Master Admin.
6. Check for the verification code in the SMS or email sent by QuickBooks.
7. Enter the code and select Continue.
8. Click Make master admin again to confirm the changes.

How do I remove myself as the primary admin in QuickBooks Online?

To remove yourself from a primary admin you need to transfer the role to the existing QuickBooks user. Follow the steps to do so.
1. Sign in to QuickBooks Online as a primary admin.
2. Click on the Settings icon.
3. Choose Manage Users and find the user you want to make a primary admin.
4. Go to the Role column and make sure that they are marked as admin. If it is not so, click Edit and change their role to admin.
5. Click the drop-down near the Action option and choose to Make primary admin.
6. Enter the verification code that QuickBooks sent through the SMS or email and click Continue.
7. Select Make Primary Admin and sign out of QuickBooks.

Should I use space in the QuickBooks password?

The answer is No, while making any password in Quickbooks you can’t use space, it is not accepted by QuickBooks. QuickBooks denied while creating a password with space.

What if the reset password doesn’t work?

If the password reset doesn’t work then verify some points that are given below:
1. You need to cross-check the entered information.
2. Then next you have to match the information with CAMPS(customer account management portal).
3. You can use the QuickBooks automated password reset tool if you encounter a problem while doing these steps or if you still need assistance resetting your password.
4. If you still need assistance then choose Search for something else enter your password, and then select Search.

We hope, you well understand how to reset the password in QuickBooks. Also, read this article to learn simple steps to crack QuickBooks Password. If you are still facing any trouble regarding reset passwords for QuickBooks you can contact our technical support team by dialing our toll-free number +1-855-525-4247.

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