Easy Steps On How To Access QuickBooks Database

QuickBooks, as one of the most popular software, offers a wide range of functionality and usability. It makes use of databases like Oracle, MySQL, and Microsoft SQL Server, which you can use to meet your specific business needs. Here you will learn to easily access the QuickBooks database. Don’t know what QuickBooks Database is? Talk to our QuickBooks ProAdvisor at our toll-free number +1-844-405-0904 to clear your doubts.  

QuickBooks allows you to use three types of Relational Database Management Systems. You can choose the best suitable database according to your business requirement. Let us take a look at all three types of databases followed by the procedure for accessing them.

Types of QuickBooks Database

Following is the list of QuickBooks Databases:

Types of QuickBooks Database


Oracle is very adaptable to QuickBooks-compatible databases. Oracle is a perfect choice if your company has multiple accounts or performs a large number of transactions because Oracle Funnels returns data by a central tabular repository. It determines that your database administrator or financial controller can determine user perquisites and is also able to automate basic transaction methods. This relieves the need for additional data entry or unnecessary data storage.

In addition, your database administrator is also able to encrypt your delicate data and also hide or display financial data to users on the basis of the “need to know” method.


If security standards at Oracle do not fit your needs or if you want more adaptability in terms of the variety of computers that your company uses with QuickBooks, MySQL may be the best option.

MySQL database provides you with an extraordinary level of security and is almost impossible to hack. MYSQL database is compatible with more than twenty platforms like Windows, Linux, and Mac. It also allows you to work on cross-platform and high-level encryption. 

Microsoft SQL

Microsoft SQL is a great database for professionals who are working completely on Windows-based computers. MS SQL integrates smoothly with QuickBooks and enables you to manage a number of records and transactions.

Alike Oracle, MS SQL, also enables database administrators to allow recognition and control secrecy. MS SQL has a unique feature to automatically back up transactions instead of manually backup data.

12 Easy Steps to Access QuickBooks Database

Follow these exact 12 steps you want to know how to access QuickBooks Database.

  • First Download and install QuickBooks.
  • Now, create a ‘table in Microsoft Access’. This will allow you to use your ‘QuickBooks data files as a user in the corresponding session as the Access database.
  • Go to the ‘File’ option and then select ‘New’.
  • Choose the ‘Blank Database’ and next select the ‘OK’ option.
  • Now you can see the default database file name db 1 displayed in the box. Here you need to Edit and rename with a more appropriate name eg: ‘QB link.mdb’.
  • Later, save your file as the ‘Microsoft Access Database’ type.
  • Choose “Create” and after select the ‘NEW’ option.
  • Choose the link table by clicking on ‘OL’.
  • Modify the ‘First of type’ list to the settings for the ‘ODBC Database’.
  • After, choose the ‘QuickBooks related database service name’. Here, you can set up the ODBC driver.
  • These could be the names of one of our already established database services or the one you created.
  • Choose one or more ‘QuickBooks tables‘, ‘Add your Microsoft access project’, and later choose “OK“.

Frequently Asked Questions

What is ODBC Driver?

ODBC stands for open database connectivity. With the help of ODBC, you can export data from your company file to computer programs. It also allows you to create invoices, reports, and access QuickBooks data files through third-party apps.

How to Integrate with QuickBooks Database to Extract Data?

QuickBooks supports third-party apps, which you can integrate to access the database.

Where is the database stored in QuickBooks?

You can store your QuickBooks database file at any location in the system wherever you want to save but if you don’t relocate the database file then it is saved by default on C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files.

Does QuickBooks have a database?

Yes, Quickbooks have a database. Whenever you set up a network, you have to run the QuickBooks database server manager so users can easily access the company file.

So, these were the steps for accessing QuickBooks Database. If you still have any doubts or queries related to this topic, feel free to call our toll-free +1-844-405-0904 QuickBooks ProAdvisor support team for advice.

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