Compare QuickBooks Versions To Find The Best For Your Business




Whether you have a new business, or you are an entrepreneur, having an accounting system that you can trust is essential. Your accounting software should be user-friendly and have the ability to handle all the transaction-related business. QuickBooks provides a solution for all business types. It all depends on which QuickBooks version you pick.

In starting days, Intuit offered a single version of its very popular accounting software QuickBooks. But now there are so many versions of it, QuickBooks simple start, QuickBooks Online, QuickBooks Mac, QuickBooks Pro, QuickBooks Premium, QuickBooks Enterprises.

Every business has different needs. So, it is very important to choose the version that fits your business.

When you want to upgrade your plan then make sure to buy the next version of your current version only because it will be easy for you to understand that version.

QuickBooks providing a full 60-day return policy for products purchased through the intuit website. So, before investing your so many dollars, it is a smart choice to get to know about every version of QuickBooks. 

QuickBooks Version

1. QuickBooks For Mac 

QuickBooks For Mac

If your all systems are running on the Mac, then no doubt QuickBooks Mac is best. This is totally different software from all the other versions of the QuickBooks. All the other versions of QuickBooks runs on Windows, except the Online version. It is built to use a user interface framework of Mac. 

An earlier version of this software was not very user-friendly, but the latest QuickBooks Mac is much better. It provides integration of Mac apps and services such as MobileMe for backups and iCal for a calendar reminder.

There is another service provided by the QB Mac that, you can share your data with the windows users or to your accountant. It doesn’t offer you to create an accountant copy features of the windows version, it allows you to create a version of your file and forward it to your accountant after doing the changes in the file. 

Intuit doesn’t provide premier version on the Mac, so if you require the functionality like that or you want to use premier version then you need to use a Windows PC and Windows emulator for accessing the Windows version of the software.

QuickBooks Desktop For Mac Features

  1. Allow more than one user at a time
  2. Create Professional Invoices
  3. Track Sales and Expenses
  4. Manage Account payables
  5. Automatically downloads your bank transactions
  6. Organize all your data in one place with customer, vendors and transaction centers
  7. Get financial sales and tax report in one click to get ready at tax time
  8. Track mileage by jobs and generate reports
  9. Log hours and bill clients for your time
  10. Get a single view of your business with company snapshot
  11. Internet connection
  12. Get reliable reports for tax time and import your data from a spreadsheet

2. QuickBooks Online

QuickBooks Online

Intuit provides an online version of QuickBooks for those who need services on the go access. You just need to pay for Software as a service (SAAS), rather than paying for upgrading software applications on the system. 

Basically SAAS is the hosting of software for the business on the web rather than on your server. If you do not afford the IT team to upgrade your servers, manage software licenses. For this reason, the company provides SAAS who handles all these terms. And you don’t need to purchase expensive software also. 

In some cases, SAAS is better for small business rather than traditional software. 

  • No installation required
  • New features and fixes every week or fortnight
  • Inexpensive to buy
  • You can try it before buying

The major advantage of using QuickBooks Online service is you don’t need to worry about your data files that it can be lost or if your server si not working, but QuickBooks online stored your data securely and can get the backup any time from anywhere it just only needs an internet connection. 

 Various QuickBooks Online Plans    

  There are five versions of online services

  • Online Simple Start
  • Online Essentials
  • Online Plus
  • Online Essentials With Payroll
  • Online Essentials With Payroll

#1 Online Simple Start

Online Simple Start is best for Solopreneurs. In this version, there is only a single-user and one accountant who pay their bills and sell the services (not products).

The features provided through Online Simple Start, that you manage your expenses and incomes. It allows you to invoice to the customer, connect your account. You can also create income or balance sheet in minutes with the help of Online Simple Start.

Online Simple Start has some features:

  1. Track sales, expenses, and profits
  2. Create and send unlimited invoices
  3. Track and manage your sales tax
  4. Works on PC, Mac, and mobile
  5. For one user, plus your accountant

#2 Online Essentials

Online Essential is a standard version of accounting services. It is a better option to choose QuickBooks Online Essentials if you are running a small business and have minor accounting requirements. And if you have large business and complex accounting requirements then prefer desktop software package solution.

Some features of Online Essentials:

  1. Track sales, expenses, and profits
  2. Create and send unlimited invoices
  3. Track and manage your sales tax
  4. Work on PC, Mac, Mobile
  5. Manage and pay bills
  6. Generate sales quotes
  7. For three users, plus your accountant

#3 Online Plus  

Online Plus is used when your company is product-based. The facilities provided by Online Plus are you can get a bill by the customer, purchase orders, inventory tracking, track multiple locations, class tracking, and budgeting and planning. It is double expensive than Online  Essentials, and third time more expensive than the online simple start.

This is also helpful for those who want to give access to multiple users up to 5 on their remote access. The users who want to keep the copies of their file will be backup automatically.

Some are the additional features provided by the Online Plus is budget versus actual reporting and more than 100 reports you run in a few minutes. QuickBooks online is the robust online version. You can access from anywhere to your software it just needs an internet connection.

It also allows you to import all your bank and credit card transactions into QuickBooks. Actually it saves your time while bank transactions because you don’t need to store all your transaction information, it is automatically stored them.

Some features of Online Plus:

  1. Track sales, expenses, and profits
  2. Create and send unlimited invoices
  3. Track and manage your sales tax
  4. Works on PC, Mac, and Mobile
  5. Manage and pay bills
  6. Generate sales quotes
  7. Track Inventory
  8. Create purchase orders
  9. Track projects and jobs profitability
  10. For up to 25 users, plus your accountant

3. QuickBooks Desktop

compare QuickBooks versions

QuickBooks Desktop is a one-time purchasing accounting software. With QuickBooks Desktop your software and files are stored in your system at your location. Another user isn’t able to access your data remotely. QuickBooks Desktop includes new features that make user work more easy.

The cost in QuickBooks Desktop has to pay to entail a large, one -off-cost not as the QuickBooks Online will come as a monthly cost.  QuickBooks Desktop 2019 version for Pro, Premier, Accountant 2019, Enterprise 19.0 has added a new feature Invoice history tracker. The benefit of this facility is that you can set a proper communication channel to your client for better clarification through Invoice History Information.  

Additional QuickBooks Desktop Services

  1. Checks: Keep checks secure in one place and let QuickBooks automatically filled them in details.
  2. Point To Sale: Sales and Inventory integrated with QuickBooks makes running your business simpler than ever.
  3. Payments: Emails invoices and accept online and mobile payments. For this additional fees will be applied.
  4. TSheets: Track time anywhere, from any device with TSheets.
  5. Customer invoice history tracker
  6. Data file optimization
  7. Easy version upgrades

There are some other features that supported by QuickBooks Desktop.

Reporting Capabilities

  1. Industry-specific reporting
  2. Forecasting and Balance, Business planning sheet by class options
  3. Enhanced Header and Footer Customization
  4. Scheduled reporting

Scheduled reporting is a new feature, recently added in QuickBooks Desktop in 2017. This feature helps to user to set schedule to reports. Reports are generated and scheduled a time and send via mail.

Accounting Benefits

  1. Ability to print form 1099-MISC
  2. Produce period copy
  3. Backup and restore feature for Accountants
  4. Client data review tools
  5. Clean-up Files
  6. Visual Reminder to Deposit any Undeposited Funds
  7. Correcting Unapplied credits and payments
  8. Fixing sales tax errors

Data Entry

  1. Customized Billing Rate Levels
  2. Ability to Create Invoice Batches
  3. Payroll can accept Batched Timesheets
  4. Batch Transactions

Inventory Features

  1. Unit of Measurement Inventory
  2. Sales Order Tracking
  3. Purchase order process Receiving Capabilities
  4. Valuation Method for Average Cost of Inventory
  5. Custom Inventory Reorder Scheduling

Various QuickBooks Desktop Plans

There are three QuickBooks Desktop Plans

  • QuickBooks Pro
  • QuickBooks Premier
  • QuickBooks Enterprise

#1 QuickBooks Pro

QuickBooks Pro

QuickBooks Pro is the most popular simple version. It contains the most commonly used accounting features at a very great price. It is very beneficial for window-based small businesses.

Some of the features of QuickBooks Pro:

  1. Track bills, expenses, and print checks. 
  2. Track sales and customer accounts
  3. Manage Payroll
  4. Accept credit cards  
  5. Batch Invoicing
  6. Track time and expenses for specific clients
  7. Organize your business finance
  • Create estimates, invoices, and reports
  • Get paid faster by automatically reminding customers when payments are due
  • Make getting paid easier by sending customers multiple invoices in one mail.

 8. Keep track of your business

  • To stay on top of your cash flows get real-time visibility of invoice status
  • Make a financial, sales or tax report in one click
  • Schedule automatic reporting including profit & loss, expenses, and balance sheet
  • Get reliable reports for tax time 

9. Allow access for up to 3 users

  • Allow more than one user at a time
  • Protect sensitive data with user access levels.

10. No accounting knowledge necessary

  • It only takes a few minutes to get up and running
  • Watch step-by-step tutorials to learn essential tasks and all the tips and tricks.

11. Easy to set up and use

  • Import your data from a spreadsheet
  • Incorporate bank transactions. 
  • Manage multiple businesses

#2 QuickBooks Premier

QuickBooks Premier

QuickBooks Premier has all the features of QuickBooks Pro but it has some extra features too. 

  • Create a business plan
  • Track Balance Sheet By Class
  • Forecast Sales and Expenses  
  • Industry-specific reporting
  • Transfer customer credits across jobs quickly and easily
  • Keep track of what you owe vendors, from check to bill pay
  • Reduce the size of the file without deleting data
  • Easily upgrade and transfer your QuickBooks data to another system
  • Save time with new searchable charts of accounts.
  • Five simultaneous users in data files

There are some simple reasons why business owners prefer QuickBooks Premier rather than QuickBooks Pro:

1. Backorders: If you want to know which order is invoiced to customers and which is left. So, QuickBooks premier is allowed you to do so, but related this QuickBooks Pro has not much visibility.

2. Sales Orders: QuickBooks Premier has the sales order fulfillment worksheet and has easier sales order workflow management than Pro.

3. Reverse Journal Entries: Many business owners prefer Premier rather than Pro because there is the facility in Premier Reverse Journal Entries means you can cancel or reverse the entries which are already done.  

You can choose the QuickBooks Premier for getting benefits like General Business, Contractors, manufacturing and wholesale, nonprofit, professional services or retail. It also offers features to track sales, customer payments, manage payroll and payroll taxes and create invoices and forms. 

#3 QuickBooks Enterprise

If you have a rapidly growing and larger business and you need a powerful accounting system that manages your business operations. QuickBooks Enterprise is the most advanced version of QuickBooks, it provides a range of functionality, that deals with your business problems. 

QuickBooks Enterprise

QuickBooks Enterprise is the most powerful version of QuickBooks. This version provides robustness, easy-to-use, advanced functionality that matches your business requirements. This version provides you the functionality to manage multiple users, inventory workflows, locations or a large amount of transaction data. 

Advanced reporting features of Enterprise allows you to make more strong report from the multiple company files. Enterprise also offers online hosting feature but you have to do online payments to access this feature.

  • Over 6x the capacity of other QuickBooks products. Track hundreds of thousands of customers, vendors or more.
  • Manage and set up user permissions for 1 to 30 users.
  • Maximum numbers of simultaneous users
  • Track sales, sales taxes, customer payments
  • Accept Credit card payments in QuickBooks
  • Access to product experts, unlimited technical support
  • Online back-up and protection of your QuickBooks data
  • Invoice multiple customers at once with batch invoicing
  • Customized inventory reports
  • Customer success manager

There are so many changes that helpful for customers. There is an improvement in the reliability and experience of the software.

QuickBooks Enterprise has its own three versions:

1. QuickBooks Enterprise Silver    

The most basic but robust version is QuickBooks Enterprise Silver. If you go to compare QuickBooks Premier and QuickBooks Enterprise Silver, so there will not be much difference in Premier or Enterprise Silver. 

#1. Pricing of Enterprise Silver

The payment is less than Gold and Platinum. And this payment is applicable for locals only:

  • $1,155 for one user
  • $1,848 for two users
  • $2,310 for three users and so on

In this way, there is the accessibility of up to 30 users.

#2.  Pricing for Online Hosting  

If you want QuickBooks Enterprise Silver with online hosting. You will do the monthly payment :

  • $ 140 for one user
  • $ 241.99 for two users
  • $ 324.99 for three users 

In this way, there is the accessibility of up to 30 users. 

#3. Capabilities

In the QuickBooks Enterprise Silver, you will access all the features of Pro and Premier, but there are some more features. Some of them are as:

  • Online data backup storage
  • Automatic QuickBooks product upgrade
  • Advanced reporting
  • Customer resource center
2. QuickBooks Enterprise Gold

Another plan is QuickBooks Enterprise Gold. This the upgraded plan of QuickBooks Enterprise Gold but this is the most popular plan.

#1. Pricing for Local Only

You will pay the annual subscription fee based on the number of users you required.

  • $1,502 for one user
  • $2,95 for two users
  • $2,657 for three users
  • $ 3,119 for four users

And this will go up to 30 users.

#2. Pricing for online hosting

If you want to take the service of online hosting with QuickBooks Enterprise Gold. You have to do the monthly payment for it.

  • $169 for one user
  • $ 270.99 for two users
  • $ 352.99 for three users
  • $ 435.99 for four users

And up to 30 users

#3. Capabilities

This plan provides you all the features of the silver plan. But there are some more features of it

  • Advanced Reporting
  • Customer Resource Center
  • More than 6x the capacity of other QuickBooks
  • QuickBooks Payments
3. QuickBooks Enterprise Platinum

QuickBooks Enterprise Platinum is the most powerful version of QuickBooks. It provides you access to some of those tools which are not provided by other versions.

#1. Pricing for local only
  • $1,848 for one user
  • $2,541 for two users
  • $3,003 for three users
  • $3,465 for four users
  • $7,970 for up to 30 users
#2. Pricing for online hosting

If you want Enterprise Platinum with the online hosting, you just need to do monthly payments for that

  • $198 for one user
  • $299.99 for two users
  • 381.99 for three users 
  • 464.99 for four users
  • Custom pricing for up to 30 users
#3. Capabilities

QuickBooks Enterprise Platinum provides you all the features of silver and gold including:

  • QuickBooks priority circle with dedicated customer manager
  • Online data backup storage
  • Advanced reporting
  • QuickBooks Desktop Enhanced Payroll
  • QuickBooks payments
  • Customer resource center
  • More than 6x the capacity of other QuickBooks software

Further all these facilities QuickBooks Enterprise Platinum also provide two more features 

  1. Advanced Inventory
  2. Advanced Pricing

How To Decide which QuickBooks To Buy

Compare QuickBooks Versions To Find The Best For Your Business

As you can see there are so many differences in every version of QuickBooks. Now its time to choose which version of QuickBooks best fits your business.

If you are not sure about which version should be purchased, you can try any version of it for 60 days on trial base. On the basis of your experience, you can choose the best one. 

There are five points you should keep in your mind while purchasing any of the version:

  1. Customization
  2. Cost
  3. Automated Functions
  4. Accessibility
Are you a Mac user?

You have many choices if you are a Windows user. You can implement QuickBooks Pro and Premier in your window. But if you are a Mac user then there are only two options either use QuickBooks Mac or QuickBooks Online. 

Do you require remote access?  

For fast-moving organizations, QuickBooks Online is the best. You can access anytime or anywhere. Now Intuit is offering monthly services for QuickBooks Pro to remote access and mobile data access. But you have to pay for it. If your business is on the go access or it is anywhere, any place so you choose QuickBooks Online for your business.

Do you require an industry-specific version of QuickBooks? 

QuickBooks Pro is no ability to handle inventory well and another thing is if you want to take raw materials and built products and need to track inventory for both then QuickBooks Premier is the best for it.   

Do you need to handle the general accounting features for your small business?

QuickBooks Pro is basically used for small business. So, if you are searching for a small business accounting software QuickBooks Pro is perfect for that. It handles all the need for small business. 

That’s all in this article, hope it helps. If you need any additional support, you can talk to one of our certified QuickBooks ProAdvisor.



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