Learn How to Verify and Rebuild Damaged Data Files in QuickBooks




Rebuild QuickBooks Data File
Rebuild Data

QuickBooks accounting software provides many features for mid-sized businesses. Two most popular built-in features which Intuit offer is to verify and rebuild QuickBooks data file. They both are important and used for a different purpose.

Verify data is used to identify common problems in a company file whereas rebuild data is used to resolve data corruption issues found via the Verify data tool. There are different data issues within a company file. One of them is to verify data self-identifies. In this article, we will discuss how to verify & rebuild the QuickBooks data file.

Verify Data in QuickBooks

What is the real meaning of verifying data? In simple terms, the main purpose of the verification process is to find the health status of your QuickBooks company file. After verification, you need not be afraid of any data loss.

The verification tool is an early warning indicator. When you use this tool, it verifies each and every transaction file in your company data and records a message in the qbwin.log file for any damaged transactions. It’s also meant for detecting damaged file items. If you detect any damage files you can contact our QuickBooks customer support team to resolve it.

Follow the instructions below to verify your QuickBooks Data.

  • First, go to the Windows Start menu and then select the All Programs option.
  • To verify data, go to Files, and then select the Utilities option, select the Verify Data option. After doing that you can encounter some of these error messages.
    • If you encounter the error message “QuickBooks detected no problem with your data” then you don’t need to do anything.
    • If you encounter the error message “Your data has lost integrity” then it means that there is some damage done to your company file. To fix this you need to follow the instructions below to rebuild your data.
    • If you found any error other than the error mentioned above. Then you can check out our articles on QuickBooks error and then try to fix those errors or you can also contact the QuickBooks Support team for instant solution.

NOTE: If you are using Assisted Payroll then we recommend you to consult an Assisted Payroll agent before rebuilding the data.

QuickBooks Rebuild Data

We all know that QuickBooks rebuild data is designed by QB to repair damage in the transaction file in your QuickBooks company file. It analyzes a company file and tries to repair or upgrade data found to be in an incorrect form.

Reasons behind using Verify and Rebuild in QuickBooks

  • Transactions data are not available.
  • The business file doesn’t open.
  • Names are missing from company lists.
  • Balance sheet reports are not displaying all accounts.
  • You receive an error pop-up when working in QuickBooks.
  • Impossible to save transactions.
  • QuickBooks automatically crash when you click to save a transaction.
  • Your invoices and bills may have some discrepancies such as you posted negative value mistakenly on the reports.
  • The payments you already deposited are still showing in the Payment to deposit window.

How to Rebuild Data in QuickBooks

Here might be the one question that comes in your mind how to Rebuild QuickBooks data file to fix the corruption? You can follow the below steps and run rebuild in QuickBooks.

  • Go to the Window option then close all.
  • Choose the file option and then click utilities and after that click rebuild data option.
  • After that, if the application shows a warning message for backing up your company file then, select OK.
  • It is not recommended to replace your current backup. Instead, you should use an external device for this backup. Please enter the new name in the filename field to avoid your current file to overwrite.
  • Rebuilding data process will start when you complete the backup process.
  • After that, the application will show rebuild has done, then click OK
  • After that, close your rebuilt company, and then reopen the lists in the file.
  • Now, select the file menu and then close the company.
  • Select the file and then open the company. Select the company file you want to open, and then click open option.
  • Analysis of your check register and your Balance sheet and profit and loss reports.
  • In addition, you can further analyze the information about the Rebuilt data utility by reviewing the Qbwin.log file. It contains all the information from beginning to end about the whole process of data rebuilt.
  • If an error occurred while the rebuild process is going on, or the rebuild process failed completely, then you should immediately QuickBooks Technical support team.

Note: File size is responsible to increase corruption risk, but it’s not always necessary that only large files are responsible for corruption. For this solution, you will need to control the file sizes. But it can be said that a large file size may be the greater reason for corruption. So when you will rebuild your data file this factor will be check carefully.

Why QuickBooks Rebuild is Not Responding?

In the rebuild data process, you receive this message QuickBooks not responding, you just wait until the process is not complete.

In the verification process, you would need to verify the full process, if the verification process to accomplish successfully attempt to repeat the process until the application verifies the file for persistent messages.

How to monitor and reduce database fragments

Check the database fragments, if the database has 10 or more database fragments, so it must reduce the fragments, for this, you can follow the given steps below,

Arrange List: You can use the resort list option in the list menu. Once you resort the list through list headers will not put the same re-organization effect on the file. Maybe some list not show in resort list selection.

Rebuild File: After resorting to the file you can follow the above discussion rebuild procedure because QuickBooks rebuild data utility can also be used to repair the risks of Corruption.

Create portable Company File: It is the simple and most preferred way to reduce database fragments is creating a portable company file and after that restore the Portable Company file to re-index the database.

Run Windows Defragmentation Utility: Defragmentation reduces the corruption so you can now run Windows defragmentation utility on the hard drive where the application file is stored.

Network issues & Maintenance:

Every software has a multi-user environment. The performance will affect by QuickBooks multi-users and incorrectly configured routers and these factors increase the risk of corruption. These factors are responsible for the corrupt Quickbooks files.

If the following combination or any one issue is present within the network so corruption occurs

  • Connection problems exist with routers
  • Operating system related issues
  • Hardware or network driver issues

Corruption Due to Transactions(s):

If the data file is corrupted by transactions so firstly deleting and then re-entering them. When you find the particular issues of corruption in transactions so it is recommended to search the document number in the report and then delete and re-enter the transaction. The balance sheet is also affected by this corruption.

Some points to consider:

  • You switch another recovery solution when QBW rebuild utility fails to recover the database from errors and damage because the damaged file is compulsory to recover.
  • When you fail to find the error persisting in the QuickBooks file, the best way to resolve the issue is to restore it from backup.
  • Because of backup resolve this issue.
  • Be sure that the existing Company file is not overwritten.

Manual QuickBooks Rebuild Fails

If you face the problem of manual QuickBooks rebuild fails, we help to recover all types of corruption in the application. You can avoid this problem by check the unique features of QBW file repair software.

Benefits of QuickBooks File Repairs Applications

Below we would describe the several benefits of QuickBooks file repairs applications.

  • By the use of this application to recover all the components of the QuickBooks database file including paychecks and payroll transactions.
  • A very useful benefit of QuickBooks file repairs software is that it acts as a comprehensive.QBW recovery solution and supports the recovery of multiple currencies. Because of this reason, it also called Quickbooks repairs tool.
  • You can see the preview of recoverable components with the help of this software, how it will actually be done the procedure of recovery.
  • QuickBooks file repairs software also does the complete recovery, including Items and Services, job information of customers, job information of vendors, charts of accounts, transaction information of customers.
  • For performing the recovery operation, the selection of the QuickBooks file can be done from any user-defined location. And if the location of the QB data file is unknown, so the Quickbooks repairs tool allows searching and locating it right from the tool panel.
  • The tool saves the log report for future reference. The log report contains all information on each and every task is executed for repairing a particular file.
  • It supports the QuickBooks 2020 and all previous versions of QB.
    QuickBooks file repairs service tool is compatible with Windows 10, 8, 7, Vista, XP, Server 2003 & 2000.

Check for remaining data damage

  • To check the remaining data damage, you need to run verify data utility again. To do this, go to Files and then go to Utilities and then select the Verify data option.
  • During the Verify data detection process if you found any additional errors then these errors need to be resolved manually. You have to find the errors in the qbwin.log and then find the solution to these errors at the Wizxpert.
  • If you don’t find any error then you should proceed to restore the recent backup. Remember not to overwrite the existing company file. If you want to add any additional information to the company file after you restore the backup then you need to enter that data manually.

Wrapping Up!

As further discussed information is sufficient to resolve data damage on your company file. I hope we try to cover all issues which are crucial for accounting software in QuickBooks. If you need additional support, you can talk to our intuit certified QuickBooks ProAdvisor at toll-free +1-855-441-4417.

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Author: Editorial Team
Wizxpert Authors & Editorial team is blessed with the most qualified and experienced experts that support you with one of the best solutions for your queries related to Accounting and Bookkeeping. We are here from last 3 years in the assistance of our customers. Our main goal is to happy and satisfied viewers with our service. We are a team of 10+ members. Every member research on the unique issue and try to fetch out the relevant solutions of that particular problem. Our team always tries to get the update with every new release of Accounting and Bookkeeping solution, and also try our level best to convey that information in the very moderate form to our viewers.



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