How To Track Mileage in QuickBooks Online

Wizxpert is here, with another fussiest article i.e, How To Track mileage in QuickBooks Online in very easy steps. Mileage related to your business can grow rapidly.

You can use QuickBooks Online mobile app to track your business mileage automatically. You just need to do is classify your trips with a quick swipe. You can also manage your trips and track all the activities in the app or web browser.

When it is time to tax, you have all the information you need to reduce your profits and expenses. So let’s move further and discuss the steps on how to track mileage in QuickBooks Online.

How To Track Mileage in QuickBooks Online 1

Steps To Track Mileage in QuickBooks Online

Step 1: Turn on mileage auto-tracking

Before you begin, first check your correct permission. In QuickBooks Online only Master Admins are allowed to track mileage. And later switch on the auto-tracking feature.

  • First, you need to open your QuickBooks mobile app and look for the Mileage option and click on it.
  • Now click on Auto-tracking and toggle Auto-tracking on.

And also, remember to enable your mobile device’s location permissions.

If you are using an iPhone or iPad (iOS) then be sure your phone’s location permissions are set to “Always”. And if you want the most accurate trip tracking, then don’t forget to enable motion and fitness permissions also.

If you using an Android phone or tablet the be sure your phone’s location permissions are set to “Allow all the time” and also set your physical activity permission to “Allow.”

Step 2: Add your vehicle information.

Before you start tracking your mileage, we advised you to add your vehicle information.

  • First, log in to QuickBooks Online via the web browser.
  • Later, look for the Mileage menu and click on the vehicle icon.
  • Choose to Add a vehicle.
  • Insert the make and model, the ownership status, and other additional info.
  • Now, click on Save.

Go with below to edit info about your vehicle:

  • First, log in to QuickBooks Online via the web browser.
  • Later, look for the Mileage menu and click on the vehicle icon.
  • Now, look for the vehicle that you need to edit in the list and click on Edit.
  • Click on allow to Make your changes.
  • Choose to Save.

Step 3: Track and classify your trips

The QuickBooks Mobile App itself traces everything for you. When you are driving, it automatically detects your starting and stopping points. 

After finishing the trip, classify the mileage as a business or personal:

  • Go to the Mileage option and click on it.
  • Now, swipe left, if you want to categorize the trip as Business. Or swipe right if you want to categorize it as Personal.
  • Add a purpose for the trip for business trips
  • Click on the vehicle that you used.
  • Now, click on Save.

Manually track your mileage

In case, if you forgot to track a trip or if you want to track your mileage manually, then go through with the below steps. You can add trips manually anytime.

  • First, log in to QuickBooks Online via the web browser.
  • Later, look for the Mileage menu and click on the Add Trip.
  • Add the trip date, starting and ending locations, distance, and the purpose.
  • Click on Save.

Step 4: Edit and export your mileage

Go with the steps to edit a trip, log in to QuickBooks Online via a web browser.

  • Click on the Mileage menu.
  • Click on the All or Reviewed option.
  • Now, look for the trip you need to edit.
  • Click on More▼ and then choose to Edit.
  • Click on allow to Make your changes.
  • Choose to Save.

Go with the steps to export a mileage data.

  • Click on the Mileage menu.
  • Then, go with the Export option.

In .csv format QuickBooks downloads your trips. If you can’t able to find the report then once check your Downloads folder.

These above are the steps on how to track Mileage in QuickBooks Online. Hope you find this article helpful according to your query.

But if still have any issue or query regarding the same or any accounting and bookkeeping issues then you can directly reach us by dialling our toll-free +1-855-441-4417 and discuss your query with our Intuit certified ProAdvisors.

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