How to Print 1099 in QuickBooks Online & Desktop

Although QuickBooks provides a simple straight away method for its end users to print 1099/1096 forms. But for the beginners, this task can be proven slightly difficult. In this post, we’ll teach you how to print 1099 in Quickbooks Online and Desktop version.

One thing to keep in mind before starting the printing 1099 forms is the (Internal Revenue Service) IRS only validate the pre-printed 1099-MISC form.

How to Print 1099 in QuickBooks Desktop

The procedure of printing 1099 form in QuickBooks Desktop is not much different from the QB Online. But in the Desktop version, you may face some printing errors. Therefore, you need to follow the steps carefully and accurately so you can ace the printing task in the first attempt.

Step 1. Prepare Form in 1099 Wizard

  1. From the File-Menu at the top select Print forms and then select 1099s/1096.
  2. Click on ‘Get Started’ as soon as QuickBooks 1099 Wizard will open.
  3. Review and finalize the company’s tax information and contractor’s information and then continue.
  4. Select 1099s in the next window named ‘Choose the filing method’.
  5. And then enter the date.
How to Print 1099 in QuickBooks
QuickBooks 1099 wizard

It’s important to fill the information correctly before printing. Therefore, QuickBooks wizard detects the issue and then flag it. You can move forward after resolving the problem.

Step 2. Print on Blank Paper and Align the Printer and Form

First, you should use some blank paper to align the printer and if you are satisfied with the outcome only then use pre-print form. 

  1. Select a vendor.
  2. Then choose form-type ‘Print 1099’.
  3. Insert a blank paper in the printer.
  4. Place the sample print on the pre-printed form then hold both of them against a light source.
  5. Check whether both are aligned or not.
  6. Use ‘Fine-tool alignment’ to line up the form and the printer.
  7. Again print a sample and compare.
  8. Do it until you find the precise alignment.

You can save the alignment details if you print 1099 form again in the future.

Step 3. Load Pre-Printed 1099 Forms

After the preparation and alignment of the 1099 forms. You are now ready to print these forms. This process is the same as it was in QuickBooks Online.

  1. First, load all COPY As and print them.
  2. Then load all COPY Bs and print them and so on.

Now you all forms are prepared and printed. You can separate them and send them to the IRS in the tax form envelopes.

How to Print 1099 in QuickBook Mac 

Here are the steps to print 1099 in QuickBooks Mac.

  1. Open the File-Menu and Select ‘Print Form 1099’.
  2. After that 1099 wizard will pop-up click on the ‘Get Started’.
  3. Now select vendors who are applicable for 1099 form.
  4. Double click on the vendor’s name to edit his information.
  5. You can view the included and excluded payments of 1099. Click on ‘Next’ when done.
  6. Next click on the ‘Print 1099’ option.
  7. First, print on the blank paper to check the alignment.
  8. Change your alignment settings if it doesn’t line up perfectly.
  9. After perfect alignment, select all the vendors you want to print. Then click on the ‘Print 1099’ option.
  10. At last, confirm the printer setting and start printing.

How to print 1099 in QuickBooks Online

Before printing, firstly you need to prepare 1099 form in QuickBooks. Secondly, align the printer with the form using blank paper and finally print using pre-print 1099-MISC Form.   

Step 1. Prepare 1099 Form

  1. In QuickBooks dashboard select ‘workers’ and then select the ‘Contractor’ in the next window.
  2. A list of contractors will come up next. In this select the ‘Prepare 1099s’ option.
  3. In the next window review the company’s tax information, contractor’s information, and confirm the payments.
  4. After reviewing all the information finish preparing 1099.
How to print 1099 in QuickBooks
Prepare 1099 Form in QuickBooks Online

After finishing 1099 form a new window will pop-up.

In this window, since you’re filing by mail, therefore, you need to click on “I’ll file myself”. Then, QuickBooks will recommend you to buy one of their QuickBooks 1099 kits but this isn’t required if you have pre-printed 1099 Forms.

Step 2. Print on Blank Paper and Align the Printer and Form

Before using a pre-printed 1099 form you should align printer using blank paper. In that way, you can save the pre-printed forms.

  1. In this window first, select the 1099 form. (Select 1096 if you are printing the same.)
  2. Next insert the blank page in the printer.
  3. Then click on the ‘ Print on the Blank Page’ option.
  4. Now place the sample print on the pre-printed form then hold both up against a light source.
  5. Now check whether they are lined up or not. ( If yes click on Yes, looks good! And if no then click on ‘No, it doesn’t line up’.)
  6. Use Fine-tool alignment to adjust the print.
  7. Then use another blank paper to print a sample.
  8. Repeat that until you’re not satisfied with the alignment of the print. (NOTE: We suggest you note down the alignment settings once you find the perfect one. It will help you in the future when you are printing more 1099 forms.)
How to Print 1099 in QuickBooks
Align 1099 Form in QuickBooks Online

Step 3. Load Pre-Printed 1099 Forms

Finally after preparing the 1099 forms and aligning the blank paper samples with the pre-printed 1099 forms. Now you are ready for the final step.

It will be convenient if you print each part of the form as a single batch.

  1. Load all COPY As and print.
  2. Then, load all COPY Bs and print and so on.

Now after printing all the forms, you can separate them and send them to the (Internal Revenue Service) IRS in the tax form envelopes.

Frequently Asked Questions

1. What is the minimum wage for completing the 1099 Form?

If anyone is paid more than $600 then the payer will issue a 1099- MISC form.

2. How to set 1099 threshold in QuickBooks?

You can set 1099 threshold by going through Expenses then Vendors. Select the contractor’s name from the list then edit it. Check whether ‘Track payment for 1099’ is selected or not.

We know it could be a bit tricky to ace this job at first attempt but let’s hope that you learned how to print 1099 in Quickbooks and you are ready to mail these forms to IRS without facing any roadblocks. But don’t worry if you still have some issues related to the 1099 form print topic or any other problems. 

Our team of QuickBooks Proadvisor will provide you support and resolve any of your issues instantly. You can simply connect with us through our toll-free customer service number +1-855-441-4417.    

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