How To Enter and Delete Transactions by Batch in QuickBooks Desktop.

In QuickBooks Desktop 2018 has many advanced features that make your work easier. Well, all the latest QuickBooks Desktop edition, as well as Enterprise 18.0 version allow batch entry of Checks/Cheques, Deposits, Credit Card Charges/Credits, Invoices, Credit Memos, Bills, and Bill Credits. In addition, with the help of this article, you can also search for any QuickBooks transactions you made.

In this article, we will discuss the easy steps for how to enter and delete transactions by batch in QuickBooks Desktop? Many small and medium business owners take advantage of QuickBooks for his business purpose because it fulfills all criteria of the business. By this Software, you easy to manage QuickBooks Payroll, Accounting, Finance and also Sales.

Enter and Delete transactions By Batch in QuickBooks Desktop features


We will share some features of Batch transactions with you,

Batch Enter Transactions Feature:

  • You can select an order to display the data of columns and that too from multiple data fields.
  • Enter transactions into a customized data entry grid is easy.
  • Save 1000+ transactions from excel at one place and paste also.

Batch Delete Transactions Features:

  • You are able to avoid deleting a transaction that can actually affect another transaction because hide or show transactions that have other linked transactions.
  • According to the last modified date we can filter by date range.
  • The delete function is also good, a user can’t be confused with it. it helps to take the right decision because a cleared column is great to make sure the correct decision about whether actually to delete or not.

Related Article: How to write off Bad Debt in QuickBooks Online and Desktop?

List of Entering and Delete Transactions by Batch in QuickBooks Desktop 2018:

  • Checks
  • Paychecks
  • Sales Tax Payments
  • Payee including Customers, jobs, Vendors, Employee, and other names
  • Payroll Liability Payments
  • Invoices and Credit Memos
  • Bills and bill Credits
  • Bank Transfers
  • Inventory Adjustments
  • Deposits
  • General Journal Entries
  • Transactions in a closed period
  • Credit Card Charges/ Credits

Suggested Read: How to Delete Deposits in QuickBooks

Steps to entering and deleting transactions by batch in QB Desktop

First you one important thing fix in your mind, you should back up your company file before proceeding the steps mentioned here. At any stage, if you feel difficulties or need to avail our QuickBooks support services, dial +1-855-441-4417.

To entering transaction by batch

  • First of all, go to the Accountant menu and then click batch enter transactions.
  • After that, choose the Transaction Type and Account.
    Enter and delete transactions by batch in QuickBooks Desktop.
  • Now, open the spreadsheet carrying the transaction you want to record to QuickBooks Desktop.
  • Categorize the columns in your spreadsheet to verify the arrangement of columns in the Batch Transaction Screen.
  • After that, Press Ctrl+A from your keyboard then right-click on the screen and choose Copy option from the drop-down dialogue box.
    Enter and delete transactions by batch in QuickBooks Desktop.
  • At last, In the Batch Enter Transaction screen, right-click the first date field and select Paste.

Note: The name and account will display red color if they are currently not listed in the company file. Click the name or account and choose Quick Add or Set Up.

Enter and delete transactions by batch in QuickBooks Desktop.

To add multiple split lines on my transaction

Split transactions allow you to add a single or more secondary split line to a transaction.

  • First of all, Choose the transaction that you want to add split lines.
  • After that, click the Split button
  • After that, type the required details for each split on a separate line.
  • After that, click OK to return to the main batch Enter Transaction screen.
  • At last, continue this step again for every transaction with multiple split lines.
Enter and delete transactions by batch in QuickBooks Desktop.
To use the class in QuickBooks Desktop
  • If You can modify your columns to add “Class” by entering the Batch Transaction screen.
  • In the organization for “class” to remain associated with an item in a transaction, the item must be selected prior to selecting the class. This relates to all forms and transaction entries. If a Class is chosen earlier to an Item, the Class will be replaced when the item is chosen.

Enter and delete transactions by batch in QuickBooks Desktop.

Then press on the Save Transaction and Yes on Confirm Account screen.

Enter and delete transactions by batch in QuickBooks Desktop.

To deleting transaction by batch

Presently, only QB Premier Accountant, QB Enterprise Solutions 16.0 and QB Enterprise Accountant 2016 and the latest versions that have the ability to delete transactions by batch. Discussed in this section are workarounds that you can use to accomplish the same task.

  • QB Premier Accountant, QB Enterprise Solution 16.0 and QB Enterprise Accountant 2016 and newer.
  • QB Desktop Pro or Premier 2015, QBs Enterprise Solution 15.0 and earlier:
    • Press Ctrl+D to delete more quickly.

Note: First of all, you have to untick the alert when removeing a transaction or unused detail item to remove the warning pop up when pressing Ctrl+D (Edit > Preferences > General > My Preferences).

  • You can also do this from the account register.
  • Visit the Intuit Marketplace for a third party application that can remove your unwanted transactions at once. If you are attempting to replace all your transactions.

You can also hire our Intuit certified expert to quickly resolve the problem for you. Discuss your problem with them. Dial QuickBooks Enterprise support number+1+1-855-441-4417.

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