How To Setup & Enter Prior Payroll in QuickBooks Online

In this article, you will learn how to do payroll & enter past & previous prior payroll in QuickBooks Online. Also to enter historical payroll data & set up employees in QuickBooks Online.

If you’ve already paid employees during the current calendar year at that time it’s important to enter Employee’s Prior Payroll information in QuickBooks Online before running payroll.

Many users want to create a W2 form even for your former employee in QuickBooks online but they don’t know how to do this in QuickBooks online.

Employee’s Prior Payroll happens usually that your former employee has left the company before you start using QB Payroll. And you want to include past data for the W2 for that employee. This can be done by entering an employee’s prior payroll in QuickBooks Online.

Related ArticleHow to create a final paycheck for a terminated employee

However, If you have already created payroll, then the option to enter prior payroll will not be available. In that case, we will advise you to contact our QuickBooks payroll support phone number +1-855-441-4417. They will solve your problem instantly. Our expert adviser will guide you on how to overcome your problems.

Firstly, we will share the features of QuickBooks Online for Payroll and some different features that you will find inside the payroll, later be discussed How to Enter Employee’s Prior Payroll?

Time-Saving payroll features in QuickBooks Online:

  • Pay and Manage Bills
  • Unlimited invoices send
  • You pay and file taxes from within QuickBooks Online
  • Print and prepare 1099s
  • Inventory Tracking
  • Clients can run payroll with the online mobile app at any time and anywhere.
  • Track income and expenses
  • Get answers fast with chat support and a free phone from U.S. based payroll experts

Payroll features Inside QuickBooks

This features definitely you will found inside in QuickBooks

  • Setup in minutes
  • Run Payroll
  • Your Payroll Taxes Calculated
  • Automatic Reminders
  • Simple Payroll inside QuickBooks
  • Unlimited Payroll
  • Payroll Reports
  • Payroll Taxes and year-End W-2s
  • Live Payroll Experts.

What things you must need before setting up Payroll

Here is the setup information you need for a desktop or online payroll. You can receive this data from your past payroll provider, records, accountant or federal and state agencies.

  • Company Information
  • Compensation & Benefits
  • Employees
  • Direct Deposits
  • Tax information
  • Prior Payrolls
  • Liability information

Steps to setup Payroll in QuickBooks Online

These steps are applicable for all QuickBooks versions.

  • Open QuickBooks, look for the Workers option, and choose Employees.
  • Now, choose to Get Started with Payroll to launch the setup process.
  • Insert the company, employee and tax information and all required information.
  • After inserting all the information, look for the Run payroll button on your Employees screen. If in case you are able to this, please contact to our Intuit certified ProAdvisors. You can also check out the Setting Up Full Service Payroll tutorial page to assist you with all the setup process.

By using Desktop or Online Payroll, it is very easy to all employees paid on time you just need to add employees hours, rest work will automatically be done by QuickBooks Online

How to enter prior payroll in QuickBooks Online?

Follow the 12 easy steps to enter historical payroll data in QuickBooks Online.

Step 1: Assemble Employee Info

Pay stubs or other payroll reports to Employee W-4s to help you file employee details and what each employee has been paid so far this year. We recommend using employee pay stubs and reports that can range from employee year to date.

Step 2: Get started

  1. Go to the Payroll and later click on Overview.
  2. You will view tasks that you have to finish on your TO DO. When you are done with attaching your business info, then click on Let’s go to begin adding your employees.
  3. Insert the employees’ info. When you completed 1-7 questions, click on Done. and later click on Add an employee to add the rest of your employees.
  4. Go with the onscreen steps 1-7. If in case your employee does not have any wages to add this year, click on done and add extra employees as required.

Step 3: Enter how much you paid the employee this year

Go with the below steps only if you have paid employees this year.

  1. Below Step 8, How much did you pay [employee] this year?, click on +Enter [year] prior pay details.
  2. Now, you need to answer the 1-2 questions to choose the time period the employee got paid. In Colorado, you can see extra questions.
  3. Based on your answers, use the reports and pay stubs you selected to insert how much you have paid to your employee so far this year in the Year-to-date totals as of today column.
    Note: Missing items? Then you have to set up all pay types, deductions, and company contributions as appropriate.
  4. Make sure to cover all kinds of earnings, discounts, taxes, and company contributions including.
    1. Regular Wages – This is the total employee compensation (salary or hourly) in $ amount.
    2. Overtime Pay, Bonus Pay, etc – any further employee compensation $ amount.
    3. Federal Income Tax – Also called as federal withholding or FIT.
    4. Social Security & Medicare – Both are called as FICA taxes.
    5. State Income Tax – Also called as state withholding or PIT/SIT.
    6. State Disability Insurance – This is the tax item that only shows if the state has SDI.
    7. Net Pay – This is optional. If you want you can leave as it is, it automatically estimates after you choose to Continue.
  5. If in case you are in the quarters 2 – 4, insert the amounts you paid for the employee for prior quarters in the Year-to-date totals as of [date] column.

Step 4: Repeat for all employees paid this year

Enter payment information for all employees paid in the current calendar year, with those who are no longer with your company.

Related Blog8 Expert Tips for Hiring the Best Employees

Need more help? Our QuickBooks Payroll Expert is here to help you

Still, have any confusion or want to ask any questions? You need not worry. We provide our QuickBooks payroll customer service to assist you with QB basic, enhanced and full-service payroll. We only hire a certified and experienced technician who is capable enough to handle all your queries. So, if you have any query to discuss with us, you can contact our expert by dialing our “QB support phone number+1-855-441-4417.

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