How to Pay and File Payroll Taxes Online in QuickBooks

Purposely, we write this article to teach you the concept of “Pay and File Payroll Taxes Online”. Here you will know that your clients sign up for payroll service with the help of Intuit Payroll, once they are successfully logged in, will affect your involvement in maintaining and filing the payroll taxes. If you are having a basic idea on this query and you wanna know the complete information on this topic by our experts, get connected with them available at our QuickBooks Support through the toll-free number +1-855-441-4417.

Once the client is involved in this, they basically have two choices, either go for “Done for you” and “Do it Yourself.” If the client has chosen QuickBooks Full Service Payroll it means they selected the “Done for you” option and intuit will have to take required steps to pay your client’s payroll taxes, filing federal, state, and both quarterly and annually local taxes.

Whatever the steps you have taken by reading the article in paying payroll taxes by using QuickBooks and QuickBooks Payroll will be considered under the second choice which we are talking about in the above section “Do it yourself” option. 

Note: You have to assume that it is a brand new client without history.

By adopting QuickBooks Online Payroll Enhanced and Intuit Online Payroll Enhanced, you can electronically pay and file all your taxes. 

Steps to Pay and File Payroll Taxes Online

You have to follow some steps if you are willing to Pay and File Payroll Taxes Online. Apply all the steps in the given order otherwise, it will create your other difficulties. Steps are listed below:

Step 1: A Complete Sign up for e-services

Before paying and filing payroll taxes Online, you are required to enroll in E-services. It will take a couple of minutes to complete the enrollment process, once completed we will notify you that you are now active.

Step 2: Confirm what and when you need to file

Once you have successfully done the enrollment process and you are logged in to E-services, you are required to provide confirmation about what taxes you need to file and pay for. Intuit will send you a few reminders if you are willing to check then move to your inbox, To-do lists and Pay taxes page.

If you are confused and not sure what taxes you have to pay or file, No worries, to get the whole information on this issue you can either check out “What you need to pay or file”. Here all your queries can easily get resolved.

Note: Firstly you have to ensure that sufficient amounts are available when you are having payment dues and to create the tax payment.

Step 3: Pay your Taxes

Once you are ready to pay all your taxes and you will know about your taxes you have to pay for, you are required to pay for them. Before filing the taxes, it is essential to clear all the taxes or you need to pay for them.

When you are ready to pay for your taxes with ACH payments, you must be focused on the processing times when dealing with Federal and State taxes.

  • Federal: In this, the IRS will directly request for withdrawal of the funds from your bank account on the date of your payment.
  • State: Processing time will be changed as per the state(state to state). For many states, you have to approve the e-payments by 5 pm, it will take two banking days before the payment date. Many others will be dependent on taking three or five banking days before the payment date.

Important: If any payment represents to you in red on the Pay Taxes Page, then it means it is “overdue”. Federal will offer you a facility to pay their payments late but few states will block you if your payment is late due to any reason. So we advised you might be paid directly to the state.

Here we will provide you all the steps you have taken to pay for your taxes with:

  • Intuit Online Payroll Enhanced
  • QuickBooks Online Payroll Enhanced

Intuit Online Payroll Enhanced

Intuit will offer you simple steps that are essentially followed to pay for your taxes easily. These steps are:

  • First of all, visit the “Taxes and Forms” tab
  • After that, choose “Pay Taxes”
  • Then you are required to choose “Create Payment” on the tax you are willing to pay.
  • Always pick “Earliest” as it shows the recommended date to pay taxes, then choose “Approve”
  1. Earliest: It defines the next available payment date. Under the earliest, you will get two business days from the date you got approval for this tax payment.
  2. Other: It allows you to specify a date in the future just for making the payment.
  3. Latest: It means we are working on your payments or you can either say we are processing your payments to deposit on the actual due date for tax payments.
  • Once everything is successfully done and you will get approval then the system will give you an “e-payment” confirmation.

QuickBooks Online Payroll Enhanced

Take a look at the steps which we offer you and that is essentially followed to pay for your taxes easily. These steps are:

  • In the first step, Visit “Taxes” and then choose “Payroll Tax”
  • After that, you have to choose “Pay Taxes”
  • Then Choose “Create Payment” on the tax which you want to pay
  • Choose “E-pay”
  • We always advised to pick “Earliest” as it shows the recommended date to pay taxes, then choose “Approve”
  1. Earliest: It defines you as the next available payment date. Under the earliest, you will get two business days from the date you got approval for this tax payment.
  2. Other: It allows you to specify a date in the future just for making the payment.
  3. Latest: It means we are working on your payments or you can either say we are processing your payments to deposit on the actual due date for tax payments.
  • An E-pay payment Confirmation window will appear on your screen, At this point, you have to choose “Done”

Note: If you are willing to record a tax payment outside the Intuit, you have to look for Record Prior tax payments for more details.

Step 4: File Forms 

You always remember that you have paid for your taxes so that you can easily file your tax forms. As same as you are working to finish out your taxes, please understand when taxes you need to pay are due.

Here, you will learn how you can file your forms with:

  • Intuit Online Payroll Enhanced
  • QuickBooks Online Payroll Enhanced

Intuit Online Payroll Enhanced

To get the solution for this, you have to go through the steps which we listed below. Just look at it and then be ready to implement it on your PC.

  • In the starting step, simply visit the “Taxes and Forms” tab
  • After that, ChooseQuarterly Forms or Annual Forms”
  • Then, pick the form you are willing to file
  • Start reviewing the form just to make sure and verify the info, “Submit” it when you are ready.

QuickBooks Online Payroll Enhanced

To get the right help for this, you have to go through the steps which we listed below. Just look at it and then be ready to implement it on your PC.

  • In the first step, simply visit the “Taxes” and then choose “Payroll Tax”
  • After that, you have to choose “Quarterly forms” or “Annual forms”.
  • Then, pick the form you are willing to file
  • Start reviewing the form just to make sure and verify the info, “Submit” it when you are ready.

Hopefully, we provide you this article with a great understanding, you don’t misunderstand anything because we define all our steps and points very clearly. But you still have issues with the procedure to “Pay and File Payroll Taxes Online”. Another option left for you is to contact us through the help desk technical support number which we mentioned above at the starting of the article.

Anytime you can get connected with our Intuit Certified ProAdvisors and chat with us we are online, just to get the right assistance as well as immediate solutions. 

Connect With QuickBooks ProAdvisor Experts


Author: Editorial Team
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