How To Create And Print W-2 And Other Tax Forms For Years Before QuickBooks Desktop Payroll Assisted Service




Here, in this article, we will explain how to create and print W-2 and other tax forms for the annual, quarterly year before you register to QuickBooks Desktop Payroll Assisted service.

Always remember after activating the QuickBooks Desktop Payroll Assisted service, e-file, and e-pay do not work.

Steps to Create and Print W-2 and Other Tax Forms

Here are the steps to print a W-2 form for years before subscribing to the QuickBooks Desktop Payroll Assisted service, check out these steps.

  • Open QuickBooks Desktop, go to the Employees, Payroll Tax Forms & W-2s, and look for the Process Payroll Forms.
  • Click on Annual Form W-2/W-3 Wage and Tax Statement/Transmittal. Now click on the Create Form.
  • Enter the year for the W-2 forms you need to print under the Select Filing Period next to Year option, and later click on OK. Note: This must be the year before subscribing to the QuickBooks Desktop Payroll Assisted service.
  • The following message may display: QuickBooks Desktop only stores one version of each tax. Now, click on OK.
  • Go with all the on-screen guidance to create the forms.

Steps to print other quarterly or annual forms for the years before you subscribed to QuickBooks Desktop Payroll Assisted service

  • Open QuickBooks Desktop, Go to the Employees, Payroll Tax Forms & W-2s, and later look for the Process Payroll Forms.
  • Now click on the federal form or state form that you need to print.
  • If in case you do not view the state form in the list:
    • Click on Forms in the File Forms tab
    • Later click on the Make a New Form Active. Note: If you do not have an employee set-up for the state, the form which you need to print will also not be active.
  • Now, choose to Create Form.
  • Go with all the on-screen guidance to create the forms.

Note: If the above-discussed steps do not work and you are unable to create a tax form, you have to change the date on your computer to the previous year. Make sure to close all other programs, also Outlook, before changing the date of your system. After creating the forms, don’t forget to correct your system date to the current date.

Hope, you have understood the steps to create and print W-2 and other tax forms for years before QuickBooks Desktop Payroll Assisted service. But if still, you are facing any kind of issue while performing the above steps then you can directly reach us by dialling our toll-free +1-855-441-4417 and get in touch with our Intuit Certified ProAdvisors and get instant solution for your query.

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