Activate Direct Deposit Feature in QuickBooks Payroll: Requirements & Sign up

Direct deposit saves time in payroll but Do you know how does direct deposit work with QuickBooks? This article Will guides you on how to Activate Direct Deposit Payroll Feature in QuickBooks. You can activate your own Payroll Feature to pay your employees via DD in QuickBooks Payroll. Employees need not have cash papers or checks to get their paychecks.

This feature has become popular nowadays to pay employers wages than paying via cash or check. Most of the employees expect their paychecks via DD because it is safe and convenient.

Requirements, Sign up and Activation for Direct Deposit Feature in QuickBooks Best Payroll Software

You have to read the requirements carefully and follow the important steps to Activate Direct Deposit Feature in QuickBooks Payroll.

Note: There are no charges for activation.

Read also:
Set up, edit, and remove direct deposit for employees
When do direct deposits post in QuickBooks?
How to cancel direct deposit in QuickBooks Payroll

Requirements to sign up for Direct Deposit:

Having all the needed items would be the easy sign up for the users.

Note: Nominal per transaction and per payroll transmission charges may apply. Terms & Conditions, Price, Feature Services Options and Support can be change without any notice.

Steps to Sign up and activation of Direct Deposit

Read and Follow the instructions carefully.

  • Go to Main Menu
  • Choose Employee Tab
  • Select My Payroll Services
  • Select Activate Direct Deposit.

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll

  • After Finished,  Review the form.
  • When asked for a Pin Code in the legal company detail, Type the five digits only without the extension.

∎ In the section of verification of your Company:

  • Add the Legal Company Name and Address to add the industry.

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll

  • Select the most suitable industry to consider your company’s main business.

Note: The pin code must be 5 digits only, without the extension.

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll

  • Add the Owner’s credentials: Email id, Nine digit SSN, and DOB.

Note: Credentials are mandatory to fill as per the rules & regulations by National Automated Clearing House Association(NACHA).

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll

  • Verify the Payroll Administrator details and E-mail address.

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll In the section of your Bank Details:

  • Type the bank account details that Intuit QuickBooks Payroll debits for DD transactions and charges. A bank account that you use to pay your employers.

Activate Direct Deposit Feature in QuickBooks Payroll: Requirements & Sign up 1∎ Click the View Agreement link and read it.

∎ Choose the checkbox to agree to the terms of service agreement.

∎ In the check security limits section, answer the questions provided.

Direct Deposit Requirements, Sign up and activation for QuickBooks Payroll

  • Click the submit button.

Note: If nothing happens after clicking Submit: remove all the details on the form including the details on the Edit links, manually re-enter the information and then click Submit again.

  • After complete Submission, Page will display a confirmation message with your next instructions, Which you can print.
  • Click the “Return to QuickBooks” button at the bottom of the page.

If you are still unable to perform these steps of having issue then call our QuickBooks payroll support to get instant assistance.

Things you should Complete before using Direct Deposit:

  • Verify your bank account

For security purposes, At the time of sign up when you gave your primary bank details, Intuit performs two small withdrawals of less than $1.00 each from the bank account you set up for DD. Examine your bank account for the sums and verify them in QuickBooks.

After verified, You become an authorized user of the account, And the bank account is ready for authorized payroll transactions and fees. Once your bank account is confirmed, Intuit automatically refunds two small test debits within 7 working days from the original debit date.

  • Set up the Account details of the employers in your QuickBooks Payroll Account

Collect bank account detail from workers who like to be paid by direct deposit. The Worker must give written approval to you for direct deposit of their paychecks.

  • After doing all the things, You can Create Paychecks for your employees by using Direct Deposit.


  • You can transfer payroll information to Intuit before 5:00 p.m. in the Pacific time at least 2 business working days before the check date.
  • You can send your payroll information to Intuit up to 45 days in advance of the check date.
  • Direct Deposit requires internet access. Your QuickBooks Desktop application and DD service issue a secured Internet connection that protects against unauthorized access to your payroll data while it’s being transferred.
  • DD can be delivered to an intuit pay card.
  • If two business working days have passed, But the check date falls on a non-working day or a Federal Reserve holiday, the funds will be deposited in the Employee’s bank account on the next working day.

DD Processing Timeline:

  • Direct deposit is forward to Intuit QuickBooks before 5:00 pm PST and It takes two banking days before the check date.
    • The status of the transaction during this stage is still pending.
    • You may void any previously sent paychecks or send additional paychecks if needed.
  • At 5:00 pm PST, payroll offloads, two banking days before the check date.
  • Note: Paychecks can be forward to 45 days in advance.
  • Holiday reminder.
  • Payroll is offloaded.
  • Typically, Direct Deposit payroll is offloaded two banking days before the paycheck date at 5:00 PM PST.
  • Intuit cannot stop the DD transactions at any point without having a fault.
  • QuickBooks Direct Deposit payroll is electronically sent to ACH (Automatic Clearing House) for processing.
  • Intuit will charge your bank account at the working day before the paycheck date which can arise within 24 hours.
  • Funds are posted
  • Funds are deposited to your employee’s account on the paycheck date.
  • The information about DD posting time or availability of funds is checked by the employee’s bank and is not controlled by Intuit.
  • If the paycheck date falls on a non-banking day, the funds will be posted to the employee’s bank account on the next banking day.
  • The Employee’s bank has until 11:59 PM on the day of the check date to post the funds to the employee’s bank account.

Do you need additional QuickBooks Payroll Support and help? Dial our toll-free number to get in touch with our expert: +1-855-441-4417.

Benefits to Activate Direct Deposit Feature In QuickBooks Payroll Requirements & Sign up:

There are several benefits some of them listed below:

  • No cost to sign up
  • No need for a minimum number of employees or paychecks is required
  • No minimum or monthly fees
  • If you use the service you pay it, otherwise no.
  • You can schedule QuickBooks Direct Deposits payments up to 45 days in advance.
  • Your employees can be paid on schedule.

More article to read:

How to change your Direct Deposit Bank Account QuickBooks

QuickBooks Desktop 2018 – What’s New & Improved Features in it

Connect With QuickBooks ProAdvisor Experts

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