From money management to generating financial reports, QuickBooks by Intuit has become the need of every small to large-scale businesses and it has excellent and incomparable proficiency in dealing with the big complex accounting problems. And across the globe, businesses of all types and sizes are very much dependent to manage their account books on the various features and functionalities that come in three different versions of QuickBooks with affordable and different prices.
But, on the other hand, or if we talk about another aspect of QuickBooks by Intuit, our dependencies on QuickBooks Desktop, QuickBooks Enterprise, QuickBooks Pro, QuickBooks Premier, challenge us to tackle some failures and inconsistencies in work due to some restrictions and malfunctions that QB Desktop has. So that’s why here we will discuss the benefits of cloud hosting services over QuickBooks Desktop.
Without a single doubt, you also must have experienced that QB Desktop sometimes fails to fulfill the needs and requirements of any business that changes with time. And here it has no accessibility from remote location and has no other various capabilities such as automatic backup, data protection, files sharing, working on the same business data with partners and workers, and many more functionalities that are needed to properly carry out the overall task of business accounting management.
Why Do You Need To Move Your Business From Desktop To Cloud Hosting?
As we all know besides managing cash flow statements, tracking sales, generating bills and invoices, preparing financial documents, and many more things related to accounting and bookkeeping, QuickBooks Desktop has some restrictions that do not allow us to continue managing our business information smoothly and effectively or these difficulties sometimes act as a barrier to stop the overall of flow business regular task.
In the traditional method of using QB, you and your business accounting operations have to be dependent on the specific device on which the QuickBooks Desktop is installed where you experience lots of problems such as there is no accessibility from a remote location, no accessibility for multi-user, no assurance of security and protection of data and files, data backup is not so easy and almost unattainable, corruption and deletion of company files, hardware failure, QB takes much more time to load in the memory, no functionality where you can easily and interestingly collaborate and communicate with your partners, clients, workers, and employees.
By leaving behind all the QuickBooks Desktop limitations, QuickBooks Cloud Hosting knocks on your door and assures you to offer commendable productivity to your business so that you no longer have to cope with the difficulties, failures, inconsistencies you experience in QB desktop.
QuickBooks Hosted has so far minimized at least 80% need and requirement of QuickBooks Desktop that businesses have from over the world. And QuickBooks Cloud Hosting has been standing with open wide arms to welcome your business in the cloud-based technology where every feature and functionality is designed and equipped in such a way so that it can give you all-time access to your accounting and business work with robust security and protection methods. And below you look at some lucrative features of QuickBooks Cloud Hosting:-
Related Read: Role Of QuickBooks Cloud Hosting In Businesses
QuickBooks Cloud Hosting Features
- Multiple user access – communicating and collaborating with workers and partners can be experienced in QB hosted where you can share your thoughts and make planning and strategies with partners and employees to develop your business. And this functionality is not available in QB Desktop so this one of the main reasons for which businesses around the world need to adopt cloud hosting for their business.
- Real-time change tracking
- Easy file sharing with unlimited users – files sharing is one of the major tasks of your business where the exchange some sort of business carry on the accounting activities
- Flexibility and scalability with resources
- Reduced local IT expenses
- Seamless integration with plugins and add-ons – In QuickBooks
Related Read: What is Right Networks Hosting | Review and Comparison
Benefits Of Cloud Hosting Services In A Business
There are lots of benefits of cloud hosting services in business, read this below section and know more in detail.
Apart from so many features and functionalities, QuickBooks enterprise cloud Hosting has compatibility with almost all the devices you use to manage your business such as smartphones, tablets, MAC, PCs, Desktops, mobile phones. Together with the features and compatibility with devices and integration apps, plugins, addons, QuickBooks hosted works very well to make your business grow and goal and profit-oriented.
But somewhere you still doubt and put the question mark on the capability of QB cloud hosting features and functionalities after all, security is the main concern while taking business to the online hosting. And we understand the fact that you also think that what kind of impact QuickBooks hosted will make on your business if you move your business to cloud hosting? What are the innovative features and functionalities you will be given in the cloud so that you can train yourself to use them effectively and very well?
If you are thinking of moving your business to the virtual platform, your company or business will have a certain effect on the cloud-based technology and understanding how to regulate and utilize the hosting resources for the betterment of your business is quite important. Now leave all these worries to us and just go through and read out and focus on all the points that we have discussed below on the benefits of cloud hosting services in Business?
Upgraded And Enhanced Security
In the QuickBooks Cloud Hosting, security is something that plays a vital role in keeping your business financial data safe and protected so that no unauthorized or 3rd parties can access it. There is no compromise for the confidentiality of your QB accounting data as here you are given the assurance of complete security from malicious software or any natural disaster such as fire or flood. Here your Cloud hosting providers offer the highest security standards such as 256-bit encryption, continuous network monitoring, and fully-clustered multi-tier structure to keep your data safe and secure in the cloud.
Being a small business owner, what you have to do is you just have to focus or keep an eye on the overall progress and productivity of your business. And then you can easily and comfortably leave your security-related issues to your QB hosting provider, provided that hosting providers should be Inuit certified or he or she must have years of experience and excellence in the cloud hosting field.
Your QuickBooks cloud hosting provider understands the concerns and problems you face regarding the security of business data that’s why your hosting provider ensures that your QuickBooks data is safe and protected in his or her hosting server.
Providing your data protection in the cloud is our full-time job where they monitor security and networking carefully and closely. And one of the major keys that are used to offer you strong and high security is the 256-bit data-encryption that makes the data or files to be transmitted in a coded form or encryption way over different networks and stored in databases. This encryption makes it difficult for hackers to access the data. As an additional security measure, you also are provided different security settings for different users as per the needs or requirements of business.
The Days Of Big And Complex IT Infrastructure And Its Requirement Of Huge Amount Of Money Has Gone Far Away
Setting up IT infrastructure is not a piece of cake at all as here you need to have some required hardware and software for which you will have to make a huge investment so that you can take the optimum output to keep going your business activities successfully. The more resources you have in your IT infrastructure to carry out the accounting tasks, the more money you will need to invest.
But if you are small business owner, or you have started your business and not in the mood to spend a lot amount of money in building IT infrastructure but want the flexible work environment so that you can take your small startup to a big recognized firm, then you can still avail of all the features and functionalities without setting up IT infrastructure by adapting QuickBooks cloud hosting services.
Small businesses, those who are looking for cloud-based opportunities to cut some costs on IT infrastructure, QuickBooks hosted or QuickBooks Cloud Hosting is a very convenient way where they can access their QB data or files from any device or anytime or anywhere. And due to the 24 hours accessibility of QuickBooks cloud hosting over the Internet and from any device like tablets, Pcs, smartphones, micro to small businesses do not need a dedicated system to be installed in their premises.
Due to the availability of various features in the cloud, such as remote upgrading, remote customer support to solve any query, maintaining daily account books of business, generating financial reports, backup of data and files, communicating with colleagues to discuss some task, integrating with apps, adding plugins and add-ons, etc, you would hardly need any other resources to manage your business and you will be able to save a lot amount of money in the cloud.
And when all of the server issues and management are taken care of by the cloud vendors, there is no need to hire an additional IT team to do the same. It further improves the financial health of the business.
At The Time Of Any Hardware Failure Or Disaster, Your Data Will Be Safe And Backed up In The Cloud
how will you manage the business with QB Desktop if you go through some technical and hardware issues? And where there is no backup functionality is available automatically.
If you have come here to know how QuickBooks Cloud Hosting benefits a business, then you might be aware that uploading QB Desktop into the cloud hosting is known as QuickBooks Hosted or QuickBooks cloud hosting but it has a lot more to offer your business. In QB hosted, your dependency on your specific hardware device is demolished as here all your QuickBooks Desktop data or business files automatically backed up and saved in the cloud server so no hardware issues or failures will make a bad impact on your business activities at all and all your accounting and bookkeeping tasks will be going on as smooth and crystal clear as your business targets.
It is recommended that all businesses should make investment in disaster recovery solutions so that their data will be saved,secured, backed up for further usage. And it is especially suggested for small to medium-sized businesses that lack the required amount of cash and skill, cloud is considered an ideal solution for them for easy cloud accounting and managing business. Cloud-based technology is assisting every business to take the accounting and bookkeeping management to the new level.
In QuickBooks Cloud Hosting data or the entire version of QuickBooks Desktop is saved and updated automatically 3in highly protected data centers, and there are multiple copies of your files taken by the provider. Moreover, data transfer has become one of the easiest tasks in cloud accounting since it is enabled over highly encrypted data transfer protocol.
QuickBooks Cloud Hosting Takes The Responsibility To Intact Your Pocket
What do we really mean by QB hosting takes the responsibility to intact your pocket? And how QuickBooks hosting by certified providers will keep your remains in your pocket? The simple answer to this question is pay as you go which means you have to invest the money only for the features, functionalities, resources you will use to manage your business accounting task.
Certainly, there are tons of features and functionalities available in cloud hosting to manage your business but as per the need of every business, you can purchase only those features that work well to fulfill your business needs as per the size and type of your business. It helps you to cut costs on extra expenditures at all business levels that include Up-front costs, costs related to installation, the cost for setup, and maintenance work have been replaced.
And most importantly, There is no need to pay out money for backup of your data or files and data recovery purposes. Additionally, it promotes a lean IT infrastructure, which means that you can ease the pressure on your IT staff or even relieve them of their duties completely.
With QB cloud hosting you do not even need a large IT team to handle your operations and you can also enjoy the expertise of the hosting provider team of professionals free of cost. If the hosting provider is certified professional and has years of experience they provide you a transparent pricing model with no hidden and extra money. You will have to pay the money according to the users, workers, clients, and employees you have in your business and who want to access QB in the cloud.
Easy And Effective Collaboration With Your Team Members
Working on the same QB files or data, sharing files and data with your colleagues in the protected hosting, and many more accounting and business related tasks have become so much easier and effective with cloud hosting to decide the business goals and gain good income.
Not only the configuration of QuickBooks Desktop in the cloud hosting eliminates or minimizes the need of copying or syncing files but it also lets outsourced employees or professionals to work closely with everyone so that they can easily make proper planning and strategies for the productivity of the business. It further reduces the chances of errors while working, and improves their productivity.
Collaboration with partners and clients in the cloud has become much more significant than just using a protected and safe environment where QuickBooks users collaboratively and communicating with each other can easily access, edit, and share the same document or files. Here you do not have to deal with the complex and troublesome issues of accounting operation on your own. This cloud hosting environment for small to large businesses has become much more beneficial as here the flexibility is offered with safe and secure methods and protocols from remote access.
Benefits of QuickBooks collaboration in the cloud facilitates micro to small-scale business avail the accessibility, affordability, and customizing toolset for each QB user to make interaction easy and simple with hosting features and functionalities. The installation of QuickBooks Desktop in the cloud hosting, allows businesses to access the QB data by just using a web browser on the devices you have such as smartphone, tablets, Desktop, etc and that play a great role in enhancing the productivity and efficiency of your business.
QuickBooks cloud hosting functionality provide assistance to businesses to improve the collaboration among team members by enabling following tasks so easily:-
- Synchronization of data and files
- Remotely access to your desired documents, data, information anytime
- Version control
- Authorization of files
- Storage of large files
These easy-to-use features of cloud hosting help businesses to eliminate the time-consuming transferring of files and data between team members through emails. Moreover, there is no need to have many physical files in hand.
Working On The QB Data And Files In The Cloud From Remote Access And Anywhere Anytime
Unlike QuickBooks Desktop you do not have to sit on your specific PC on which the QuickBooks is installed and until the overall task is completed, you can not leave that specific PC. And in case your system hardware crashes and has some failures and malfunctions then all your business financial data will be lost or corrupted. This is one of limitations of QuickBoos Desktop which puts brakes on the entire smoothly going activities of business and accounting management.
Hosting QuickBooks Desktop in the cloud platform, provides small to well-established businesses the ability to access their QuickBooks files at any time, anywhere, and on any computer. This makes the small companies dependent on the local network. One of the most obvious benefits of remote service is your QuickBooks’ high-speed online response, as the program is built on highly optimized servers. Small businesses with outsourced staff or multiple locations can consider this centralized access to QuickBooks application as the main feature of hosting QuickBooks.
Better Monitoring Of Your Business Accounting Workflow
Tracking or closely monitoring the entire workflow of business accounting and checking each worker’s performance in real-time is one of the best things about QuickBooks Cloud Hosting. Many businesses from all over the world take the plunge into using cloud hosting basic-to-advanced features and functionalities to make the accounting process easy going and effective. And it also assists in analyzing and planning effective strategies that will help in growing the company or business.
QB Cloud Hosting Has Great Compatibility With Other Software, Devices As Well
The compatibility with other various plugins, addons, third-party applications, or software such as Fishbowl Inventory(for managing stocks and inventory), Microsoft Office, Bill & Pay, many more to ensure that every functionality is available to successfully carry out overall activities of business and accounting. These software, apps, plugins, and add-ons can easily integrate with your QuickBooks Hosting and work effectively to serve better cloud accounting experience. As you might be aware of how hardware restrictions and failures can affect the performance of a business when you use traditional methods of QuickBooks accounting software.
If we talk about the integration of QB cloud hosting with different devices, here you do not need to worry about how the QuickBooks Enterprise Cloud Hosting will work on the devices you have such as tablets, mobile phones, Desktop devices, Smartphones, etc. The QuickBooks cloud-based technology has compatibility with almost all the devices you use to manage your business and here you will get the responsive dashboard through which you will easily be able to interact with the features to do some useful and creative things that will help your business to develop more fastly.
Automatic Upgrading And Updating
In order to keep your QuickBooks Enterprise updated with the latest features and functionality, it is quite important to download and install the latest changes or alteration or updation to your QB account so that managing business will be quite a simple and easy job. It is crucial to upgrade the QuickBooks software from time to time to ensure that QuickBooks has all the latest updates to run the business and QB hosting platform effectively. However, it can be a tedious task for the users to keep track of the same. With QuickBooks remote access, you need not worry about upgrading or updating the software as this task will be completed and taken care of by your QuickBooks cloud service provider on a regular basis.
Optimize Reports And Easy-To-Understand Documents Of Business
QuickBooks Cloud Hosting has a lot of features to offer you and a centralized database for all your documentation needs is one such functionality. Optimize Reports And Easy-To-Understand Documents Of Business gives you an effective work environment with necessary financial reports by eliminating or removing all the unnecessary paper needs, requirements of the company or businesses.
Hope, you have understood the benefits of cloud hosting services in business, got a clear understanding how QuickBooks cloud hosting offers a centralized effective platform for sharing, accessing and storing all the documents so that you and your team can make changes to the files and reports in real-time and share them in a secure manner.