Upgrade or Convert your Company File to a Newer Version of QuickBooks Desktop

Upgrade or Convert your Company File to a Newer Version of QuickBooks Desktop

In today’s article, we will be discussing upgrading or converting your company file to a newer version of QuickBooks Desktop. Read this tutorial as it contains step-by-step representation for everything you need to know to upgrade your company file.

At any point you feel a discomfort doing it yourself, you can hire our QuickBooks Enterprise support team. Just dial +1-855-441-4417 and they will be available to provide the assistance you need.

What should you know before upgrading your QuickBooks company(data) file

First of all, you have to install the latest version of the QuickBooks Desktop software and after that you can upgrade your company(data) file.

  • Only the Admin user can update the QuickBooks company file.

If you are the only user in your company file, then you are already the administrator or, you will need to sign into the “Admin” user to continue with these steps.

If you are not the admin and you want to upgrade your QuickBooks company file, you will receive the message, the company file needs to be updated.

Please ask your QB admin to update the file. This message you need to switch to the admin user and try again.

  • Don’t upgrade your QuickBooks Company file over a network

 It is not beneficial to upgrade the file while stored on a network or a mapped drive. This may take the conversion unsecured and puts the file at risk of being damaged.

Instead, the QuickBooks Desktop Company file must be saved locally on the computer you are accessing it from.

  • Upgraded QuickBooks Data file can’t be opened in previous versions

 If you convert the QuickBooks Company file to a newer version, after that older version of QB will not be able to open it.

However, QuickBooks Desktop automatically backup your data file before upgrading it, in case if you want to return to the older version. You can always restore this back up with your old version of QuickBooks.

If the transformation process is interrupted for any reason, then you can restore the backup with your new version of QuickBooks Desktop to restart the upgrade.

  • Enterprise company files just work in QuickBooks Desktop Enterprise editions.
    • Few steps you want to try for the old version of QuickBooks Desktop upgrading your company file to the latest version
    • Restore and verify your company data file.
    • If verification fails, then use the qbwin.log file to locate and resolve error messages.
    • After the upgrade is completed, ensure that the modified data file is in good shape by running the verify data utility. If this step fail, then repeat the previous step.

Follow the below steps to Upgrade your QuickBooks company file

  • First of all, install the latest version of QuickBooks Desktop.
  • After that, click on the file and then click open or restore the company.
  • After that, click on Open a company file, then click
  • After that, search your data file and click
  • After that, study the following instruction in update company file for New Versions Check the box to signify you understand, and then choose Update Now.
  • Follow the instructions on how to backup your file. Note where you put it.
  • When the message appears, “You are about to open a company file using a newer version of QuickBooks. Do you want to continue?” appears, Choose
  • Once the file is updated:
    • Save the backup you created in a secure location until you are certain you won’t need it again.
    • If you copied the company data file from another desktop to update it and then copy it back again.
    • If you are unable to find your company data file in its original location and if it is not in the specified folder, search your hard drive for *.qbw files.
    • If you have attached QuickBooks Desktop Payroll(US), then verify your payroll service by signing into your account by going to Employees and then click my payroll service and then click account info/preference.

I hope you find this article useful. If you want any information regarding this or anything else, you can call our QuickBooks Support Phone Number+1-855-441-4417.

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