How to Change QuickBooks Employee Payroll Information




Want to update or change QuickBooks employee payroll information? This article will guide you to do so effortlessly. Our technical support service is also available in case you need to hire a certified ProAdvisor to do the things for you. Dial our toll-free number +1-855-441-4417 You may need the employee Form W-4 or state allowance form to finish this modification.

Note: Payroll users can modify a worker’s payroll details as described below. If you use direct deposit or QB Desktop payroll assisted, you need to send a zero payroll after you have finished your updates.

  • Employee details you can modify anytime: Legal time, DOB, address, payroll schedule, earnings, class, additions, deductions, company contributions, direct deposit, sick or vacation, allowances, extra withholding, federal filing status, state allowances, state extra withholding, state filing status, and state estimated deductions.
  • The modification that becomes effective the next pay period: State lived, state lived, and other taxes.
  • Employee details you cannot modify in QB Desktop, contact a QB Desktop payroll assisted representative for assistance: SSN, Medicare, advanced earned income credit card, SDI, SUI, and FUT(company paid). Retroactive modification for earlier payrolls during the present year to state worked, state lived and other taxes.

Payroll customers can modify the following information in QuickBooks Desktop:

  • Employee Information: Clients can change the Employee information that involves legal name, Address, Direct Deposit, Grants, federal filing situation, State filing status, extra withholding, the state expected deductions, Date of birth, Payroll catalog, class additions, Profits (items, rate, pay period) and company offerings.
  • Changes linked to the next pay duration: State Lived, State Worked, and taxes.

Steps to Change QuickBooks Employee Payroll Information

Firstly, you need to edit the employee’s payroll information. later, you have to change the name of the employee (if necessary) and go with the following steps provided below sequentially:

Step 1: Edit the employee’s payroll information.

  • Open QuickBooks, choose Employees and click on the Employee Center.
  • Later, look for the Employee’s name and click on it twice whose information is you want to modify.
  • Next, click on the Edit Employee option and choose the Payroll Info option.
  • Now, edit the information correlated to an employee’s payroll.

Go ahead and check the other steps individually to change the payroll information.

Step 2: Change the Employee’s name

  • Go to the Employees and click on the Employee Center.
  • Later, look for the Employee’s name and click on it twice whose information is you want to modify.
  • Choose the Legal name and add the correct employee name under the Personal tab
  • Click on OK.

Step 3: Add Payroll Items in QuickBooks

  • First, go to the Item Name column, choose below the last item.
  • Choose an item.
  • Click on add, if you want to make a new payroll item.
  • Click on OK to save the new changes.

Step 4: Change the percentage, amount or annual limit of payroll item

  • Choose the Amount/Annual Rate or Limit which you want to change.
  • Now, you have to add the exact percentage, amount or limit.
  • Click on OK to save the new changes.

Step 6: Insert the payroll item above another

  • Choose the item up where you want to enter an item.
  • Go to the Edit option and choose Insert Line.
  • Click on OK to save the new changes.

Step 7: Delete a payroll in QuickBooks

  • Choose the item which you need to delete.
  • Click on Edit and click on the delete line.
  • Click on OK to save the new changes.

Step 8: Reactivate a Terminated Employee

    • Go to the Employee Center and choose Change View to All Employees.
    • Later, look for the employee and double-click on it, whom you desire to reactivate.
    • Click on the Employee Info option.
    • Remove the Release Date.
    • Click on the Termination option and delete the termination information (If necessary), if you are using QuickBooks Desktop 2015, 
    • Untick the box “Employee is inactive”.
    • Click on OK to save the new changes

    How to Change Pay Period in QuickBooks

    QuickBooks Online does not allow you to change or edit the payment period of a paycheck. But, you can also able to remove or recreate the paycheck. If you want to do this, then sequentially follow the below steps.

    • Go to the Reports menu and insert the Paycheck List in the search box.
    • Click on the funnel icon to choose the date.
    • Write a check mark on the paycheck which you need to delete.
    • Now click on delete.

    Once you remove the existing paycheck, you can now recreate it with the correct pay period. To do this, follow the steps below:

    • Go to the Employees tab under the worker’s menu.
    • Choose the Run Payroll and click on the employee.
    • Enter all the necessary information.
    • Click on the Preview Payroll and later click on Submit Payroll.
    • Go to the Print pay stubs to print the paychecks.
    • Choose Finish payroll.

    Related Article: How to Change Vendor Name to Employee in QuickBooks?

    Hope, after reading this article you can easily change QuickBooks employee payroll information. But in case if you need any technical help while performing the above steps, then contact or dial our toll-free +1-855-441-4417 and have a direct conversation with them and get quick support from our Intuit certified ProAdvisor.

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