How to Change Employee Payroll Information in QuickBooks

Want to update or change employee payroll information in QuickBooks Desktop? This blog will guide you to do so effortlessly. Our payroll support service is also available in case you need to hire a certified ProAdvisor to do the things for you. You may need the employee Form W-4 or state allowance form to finish this modification.

Note: Payroll users can modify a worker’s payroll details as described below. If you use direct deposit or QB desktop payroll assisted, you need to send a zero payroll after you have finished your updates.

  • Employee details you can modify anytime: Legal time, DOB, address, payroll schedule, earnings, class, additions, deductions, company contributions, direct deposit, sick or vacation, allowances, extra withholding, federal filing status, state allowances, state extra withholding, state filing status, and state estimated deductions.
  • The modification that becomes effective the next pay period: State lived, state lived, and other taxes.
  • Employee details you cannot modify in QB desktop, contact a QB desktop payroll assisted representative for assistance: SSN, Medicare, advanced earned income credit card, SDI, SUI, and FUT(company paid). Retroactive modification for earlier payrolls during the present year to state worked, state lived and other taxes.

Related article: How to change your Direct Deposit Bank Account QuickBooks

How to Change employee payroll information in QuickBooks Desktop

  • First, select Employees and then Employee center.
  • After that, double-click the name of the employee whose payroll details you want to modify.
  • Then, go to the Edit Employee window, click the Payroll Info tab.
  • After that, edit the employee’s payroll details.

Steps to change an employee’ name

  • First, select Employees and then choose the Employee center.
  • After that, double-click the employee’s name.
  • After that, go to the Personal tab and then enter the corrected employee name under Legal Name.
  • At last, click OK.

Related Article: How to Change Vendor Name to Employee in QuickBooks?

Steps to add an additional payroll item

  • First, click beneath the last item in the Item Name column.
  • After that, select a payroll item from the drop-down arrow. If you need to set up a new payroll item, click Add.
  • At last, Click OK to save your modification.

Steps to modify the amount, percentage or annual limit of a payroll item

  • First, click the Hourly/Annual rate, amount or Limit column for the item you want to modify.
  • After that, edit the amount, percentage or limit.
  • At last, click OK to save the modification.

Steps to modify tax withholding or add tax withholding

  • First, click Taxes.
  • After that, select Edit and then choose Insert Line.
  • At last, click OKto save your modification.

Steps to delete a payroll item

  • First, click the item you want to eliminate.
  • After that, select edit and then choose the delete line.
  • At last, click OK to save your modification.

Steps to reactivate a terminated or released employee

  • First, go to the Employee center and then changes the view to all employees.
  • After that, double-click the employee you wish to reactivate.
  • Then, click the Employment info tab.
  • After that, remove the release date, so the field is blank. In QuickBooks Desktop 2015, click the termination tab and eliminate the termination details.
  • After that, unmark the employee is an inactive box.
  • At last, click OK to save your modification.

Hope you have the ability to change employee payroll information in QB Desktop.

Need to contact our U.S based QuickBooks customer support? Dial +1-855-441-4417 to have a direct conversation with them.

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