How To Setup Automatic Recurring Vendor Payments In QuickBooks

Automatic recurring payment

If you want to know about Recurring payments Quickbooks? Do you know about Automatic recurring vendor payments? If want to get all these answers then you are on the right page stay with us till the end of the page. Let us tell you about this.

What are Recurring payments in Quickbooks?

Basically, it is used for the automatic charges routinely from the customers or vendors. It is a technique through which you can enable automatic payments for vendors in QuickBooks that are activated for online invoices and vendors paid on a regular basis. It can also done through the ACH payments transfer where the bank account is debited automatically. You can set up automatic recurring vendor payments to eliminate the chances of missing a future payment and you can also save time by setting up an automatic recurring vendor payment in QuickBooks Desktop. If you want to provide autopay to your customers, it means the service of automatic payments or recurring charges is provided. QuickBooks will generate invoices for your customers and send them out monthly without your interference.

Types of recurring payments

Regular or fixed recurring payments:

If your customers pay the same amount fixed by the organization for each billing cycle then it is known as Recurring fixed payments. For example, any EMIs, Subscriptions, or membership that is unchanged.

Irregular or variable payments:

If you talk about variable or recurring payments then it means the consumer isn’t bound to pay a fixed amount, it all depends on how much they consume the products or services charged. So there is a fluctuation in payments. For example, electricity bills, water bills, and other utility bills may be changed on the basis of the consumption.

Benefits Of Auto-Pay or Recurring Payments

Enabling automatic payments provides your customers with a more convenient payment method and helps you to get payments faster. Here are some benefits of auto-pay as follows:

Improves Cash Flow

With automatic payments, no need to worry about whether your client is paying on time or not. You can track when your payments will be processed every month, which helps you with cash flow.

Client Convenience

Clients also like to pay automatically as they have to set it up only once and then it proceeds automatically every month. It assures clients that their bills will be paid on time.

Saves Time

Instead of manually creating invoices every month and sending them to clients and further proceedings, auto-pay allows you to automate all these processes. It saves your time and hence you can utilize your time on other important business matters.

Offers Security

It provides your customers with high-level security and encrypts their personal information. It provides a very safe and secure environment for your customers.

Disadvantage of Recurring Payments

Recurring payments have many advantages but still, it has many disadvantages too. Here we mention some of the disadvantages.

Facing challenges during fixing issues:

If the bill is generated automatically without waiting for the original bill then it is challenging to fix this issue with payments as a result, it affects the accounting management of the organization.

Service may be suspended

If customers refuse to pay or have a null balance then it may create problems for both the owner and the customers. To overcome this problem make sure that customers have enough balance.

Security Loopholes

A recurring payment model has many features that make it great to use but also susceptible to security loopholes. There’s always the threat of hacking, fraud, cyber security threats, and identity theft crimes. These hazards will greatly decrease if you use a payment processor that prioritizes security.

How to set up QuickBooks automatic recurring vendor payment

If you have an existing check:

If you have already created a check for the vendor with the amount you want to pay, search the check from any of the following:

From the register:

  • Go to the banking menu and then select the use register(Ctrl+R).
  • If you have already multiple accounts then select the right bank account for the payment.
  • After that, find and double-click the check you like to memorize.

From the check detail report:

  • Go to the Reports menu, select Banking, and then click Check Detail.
  • After that, filter the transaction type to check the names of all vendors.
  • At last, find and double-click the check you want to memorize.

From the vendor center:

  • Go to the vendor’s menu and then choose the vendor center.
  • After that, click on the transactions tab and then select checks.
  • Finally, find and double-click the check you like to memorize.

If you haven’t created a check yet:

  • Go to the banking menu and then click Write Check(Ctrl+W).
  • After that, fill out the check as you like it to appear each time.
  • Click save and close.

Memorize the check

  • Go to the check window and then click Memorize (Ctrl+M) or from the edit menu, click Memorize check.
  • After that, select the reminder option.
  • Now, In the How often option, select the frequency(monthly, weekly, daily, etc).
  • In the Next Date option, select the date of the next payment.
  • In the Number remaining option, type the number of payments you wish the program to enter.
  • Then the Days in advance to enter an option, enter how many days in advance you want to program to record the transaction or remind you to type. Select 0 if you like it to be posted on the day of choice.
  • Choose OK to memorize the transaction and return to the write checks window.

Note: If you don’t verify the box, it will show in the Print Check queue on the day it is recorded.

  • For autopay, modify the check number to auto payment or Epay.
  • Choose the Save and Close button to save the check.

Based on the reminder option you selected, you will either receive a reminder to create the check or to print it when the next occurrence is due.

How to set up Recurring Credit Card payments in QuickBooks

Steps to be followed for set up recurring credit card payments in QuickBooks

  • Firstly, you should log in the QuickBooks.
  • Now you have to select processing tools.
  • Now in the search box, you have to enter the customer name to look up that particular customer.
  • After that, you have to select “create recurring payment”.
  • After that, you have to select Add New.
  • Next, you have to enter the necessary details and then click on next.
  • Now confirm the information and payment terms.
  • After that, if you need to edit and make any changes then click on Edit.
  • Now the final step is to click on Submit after reviewing all the information.

Thanks for your valuable visit. We hope this article will help you to resolve your queries. If you have any other queries in your mind, you can visit us here anytime soon. If you want any further discussion on any topic related to QuickBooks or need any QuickBooks support, you can talk to an Intuit Certified QuickBooks ProAdvisor at our toll-free number +1-844-405-0904 to get instant support anytime anywhere all over the USA.

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