How to Print Checks in QuickBooks Online? (Full Guide 2024)

We create and records check to keep the checking account organized in QuickBooks. But if we have a handwritten check, we need to make a printout of the check to show it as an expense. If you have a printer and you are using the QuickBooks Online version then you can print checks in QuickBooks Online directly. In this article, we will show you how. Meanwhile, you can contact our QuickBooks experts through the toll-free number +1-844-405-0904 for QuickBooks Online support.

After creating a check, you need to check your print settings to ensure that the printer is set up for QuickBooks so that your checks are printed out correctly. 

Why do you need to Print Checks?

The use of checks is still alive in the world of business and most B2B business uses checks for payment mode. There are various reasons to need to print checks, some are as given below:

Proof: Online money transfer doesn’t provide proof of purchase that can be achieved by paying through checks. To prove your payment occurrence, you have to just show a canceled check or image from an online banking page. 

Timing: If you don’t have cash and also you don’t want to use credit, then you can go for a check. It can provide you with some time to get the money together, as most of the checks take two days to clear.

Security: Online transactions have more chances or threats of fraud. Paying through a physical check provides assurance to both parties that there is no fraud and the payment is legitimate.

Large Purchases: If you’re purchasing in bulk and you have to transfer a large amount, then it is not a preferred choice to transfer online due to large cases of fraud. Therefore, it is recommended to use checks to pay for large purchases and large amounts.

Creating a check in QuickBooks online is a very important task in terms of accounting because creating a check will credit the asset account and debit the expense of goods account. It could also debit a liability account.

Setup Print Setting for Printing Checks

Before printing checks in QuickBooks, make sure your printer is set up for QuickBooks so your checks print out perfectly. You can set up the print setting only for standard checks or voucher checks. Here are the complete steps to configure print settings for printing checks in QuickBooks Online.

Setup Print Setting in QuickBooks Online

Step 1: Set up QuickBooks to print checks

To check the alignment, load some blank papers into your printer. So that you don’t have to waste your actual checks. The further steps are given below:

  • Click on the +New option. 
  • Select Print checks and then Print setup.
  • Choose your check type, Voucher, or Standard.
Print checks in QuickBooks
  • Click View preview and Print Sample and select Print.
  • After that, you need to follow the on-screen instructions to finish the printing process of your sample check.
  • Put the sample print under the blank check to check if they are correctly lined up.

If it lines up properly, you are ready to print on your regular checks. If it doesn’t line up move to the next step.

Step 2: Install or Update Adobe Reader

If the sample print doesn’t line up properly from the first step, we recommend you use Adobe Acrobat for sample checks. It is required for printing both Standard and Voucher checks. If you already have then update Adobe Reader to the latest version. The following steps are given to download it and set it to your default PDF viewer.

  • Click on the +New.
  • Select Print checks and then Print setup.
  • Click No, continue setup.
QuickBooks check printing
QuickBooks check printing
  • Click on the Latest Version of the Reader link. It redirects you to Adobe’s page where you can download the updated version of Adobe Reader. 
  • Once the installation is completed, go to QuickBooks and select How? link to set  Adobe Reader as the default PDF viewer.
  • Go back to QuickBooks click View Preview and print the sample. 
  • Select Print and follow the on-screen instructions to print your sample check.
  • Put the sample under the check and check the alignment.

If things are all good, you are ready to print your regular checks. If the issue isn’t resolved, move to the next step.

Step 3: Adjust the Check Alignment

If the check is not lined up yet, you need to fine-tune your check alignment. Here’s the process:

  • Open QuickBooks and select +New.
  • Select Print checks and click Print setup.
  • Select No, continue setup, and No, continue setup again. An alignment window will open where you can adjust the check margins to correct the alignment.
  • Go to the check image window and drag the grid so the numbers are in the same place they appear on your sample print. QuickBooks will adjust the alignments. 
  • Click View Preview and print the sample after adjusting the grid. Then click on the Print option.
  • Follow the on-screen instructions to finish printing. 
  • Check the alignment of your sample checks. If it looks good, you can print your regular checks.
  • Click Finish up. 

Check your sample check under the actual one and print your checks.

Procedure to Print the Check in QuickBooks Online

You need to cover three steps to print the created check in QuickBooks Online. Follow the procedure to complete the process;

Step 1: Add Created check to the Print Queue

When you create and set up the check, click on the Print Later checkbox or Print Check option and add it to the print queue. Then you can print all your checks at once. 

Step 2: Print Checks

Now ready to print checks, that are in the queue. Follow the steps to print the checks;

  • Go to the ‘+ New‘ (Create) option, and click on it.
  • Click on the Print Checks option.
  • Load the checks into the printer. 
  • Choose the checking account from the drop-down.
  • Go to the Starting Check No. field to enter the check number of the first check in the printer.
  • Tick marks on the checkboxes beside the checks, that you want to print.
  • Click on the Preview and Print options.
  • If it is ok to print then click the Print option, and after the printing ‘Done‘.

You can reprint the check if it is not printed perfectly.

If you want to print the partial page of checks then choose the Standard Checks type option. Because a Standard check comes with 3 checks on one page.

Note: Intuit Forms Leader is used to avoid paper jams in the printer.

Why Some Checks Are Missing

Sometimes, we found missing checks issues, which can be a big problem in recording the book. If you recognize a few checks to Print later but do not see them on the list, then ensure the below points;

  • The selected account is right or not?

Ensure to select the right bank account on the Print Checks page. It is the correct bank, but there are no checks available, you might have selected the incorrect bank account when creating the check. Search for the transaction and confirm that the selected bank account is correct.

  • Are other users able to print checks?

If another user printed checks, they may have already printed the checks you expected to see.

  • The check is in order or not?

QuickBooks only prints on the pre-printed voucher or 3-part checks and only prints the payee, amount, and check date. You have to order basic voucher checks directly from the banking page. select the arrow next to update in the upper right and select the Order Checks. This IntuitMarket site opens to the basic voucher checks page.

It was the complete article about, print checks in QuickBooks. Hopefully, now you can print any checks in QuickBooks Online successfully. Still, if you have any queries related to the topic then you can contact the certified QuickBooks ProAdvisors through the toll-free [QuickBooks]

Printing checks in QuickBooks: Purchasing checks

You’ll need QuickBooks checks in order to print checks always. There are three primary check kinds that QuickBooks offers for sale online. Let’s examine them to see which is the greatest choice for your company.

Basic Voucher Check: Basic Voucher check is specially designed for Payroll and accounts payable so that you can easily keep one stub for your records and give the other to your vendor or employee. The starting price for a bundle of 50 checks is $36.99.

Secure Plus Voucher check: These checks have high-tech security features like a heat-sensitive symbol that prohibits photocopying, a personalized watermark that guards against forging and counterfeiting, and a security coating that prevents tampering with your check’s information. You can get the bundle of 50 Secure Plus Voucher Checks for $66.99.

Secure Premier Voucher Checks: According to QuickBooks, these checks are the most secure ones available in the market. They also have additional security measures, such as a security hologram that makes it nearly hard to forge your check. Pricing for a 50-pack starts at $72.99.

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