Keyboard Shortcuts Keys For QuickBooks Desktop 2023
Looking for QuickBooks keyboard shortcuts? Here’s a complete guide with a complete list of Shortcut keys with their relevant action for QuickBooks. Read the complete article to learn the different shortcut keys to perform multiple actions in QuickBooks, Go through the article and build up your understanding to perform the operations with shortcut keys, you will find here that we have listed shortcuts for all the features QBD offers, so that you may implement it easily in your work. For more info or assistance contact our QuickBooks ProAdvisor Toll-free: +1-844-405-0904
People like shortcuts. Luckily there are some QuickBooks Desktop keyboard shortcuts that we have mentioned in this article. You can use your keyboard instead of a mouse or trackpad to save your time.
QuickBooks Desktop Keyboard Shortcuts for Windows
Editing Transactions/List
KEYS
ACTION
Ctrl+Del
You can delete the selected line in a transaction with this key
Ctrl+Ins
You can insert a blank detail line in a transaction with this key
Ctrl+Alt+Y
You can copy the line in an invoice with this key
Ctrl+Alt+V
You can paste the copied line to the intended row in the invoice with this key
Ctrl+N
You can create a new transaction or list item with this key
Ctrl+D
You can delete the current transaction or list item with this key
Ctrl+E
You can edit an item in an item list or in a register with this key
Ctrl+O
You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register.
F5
Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl+H
Transaction History (used inside a transaction).
Opening Windows/List
KEYS
ACTION
Ctrl+W
You can write Checks/Cheques
Ctrl+Q
Quick Report
Ctrl+Y
Transaction Journal(Used inside a transaction)
Ctrl+J
Customer Center
Ctrl+A
Chart of Accounts
Ctrl+I
Create Invoices
Ctrl+L
Open a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that dropdown
Ctrl+U
Use the item if you have just Ctrl+L to open the list from a transaction
Ctrl+R
Use register
Ctrl+G
If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen
Ctrl+ F
Find
F1
QuickBooks Help
F2 or Ctrl+1
Product Information Screen
F3
Search. If you have the product information window open (by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of systems and diagnostic data. As well as being a Quick way to view support and technical document. That relates to QuickBooks operations (Ctrl-2 is an alternate)
F4
QuickBooks Technical Support Helper
Esc or Ctrl+F4
Close Active Window
Ctrl+F6
Move to the next open window and make it active.
Maneuvering
KEYS
ACTION
+
Increase the number in a form, such as a check/a cheque number or invoice number
Alt+S
Save transaction
Alt+N
Save transaction and go to the next transaction
Alt+P
Go to the previous transaction
Tab
Go to the next field
Shift+Tab
Go to the prior field
Up arrow
Go to the previous line in a form
Down arrow
Go to the next line in a form
Page up
Move to the previous page in a form area or report.
Page Down
Move to the next page in a form area or report
Ctrl+Page Up
Move to the first item a list or register
Ctrl+Page Down
Move to the last item in a list or register
Ctrl+Enter
Record
Opening/Closing QuickBooks
KEYS
ACTION
Ctrl
With this key, you can start QuickBooks without a company file
Alt
With this key, you can suppress the desktop
Alt+F4
With this key, you can exit from QuickBooks
Data Keyboard Shortcuts
KEYS
ACTION
+
Advance to the next day
–
Previous day
T
Today
W
First day of the Week
K
Last day of the Week
M
First day of the Month
H
Last day of the Month
Y
First day of the Year
[
The same day in the previous week
]
Same-day in next week
;
Same date last month
‘
Same date next month
Alt+Down arrow
Opens the calendar for date selection
Memorized Transactions
KEYS
ACTION
Ctrl+M
Memorize the current transaction. This open the memorize transaction window
Ctrl+T
Opens theMemorized Transaction List
Misc Keyboard Shortcuts
KEYS
ACTION
Ctrl+P
Print
Ctrl+R+P
With the help of this key, you have been attempting to register QuickBooks and you have been given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code
Ctrl+K
QuickBooks Service Keys
Ctrl+Alt+Y
Select “Help” from the QuickBooks menu, then select the QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q
Press F2 then Ctrl+B+Q. Click OK or close the Product information screen.
Standard Text Editing Keyboard Shortcuts
KEYS
ACTION
Ctrl+Z
Undo
Ctrl+X
Cut
Ctrl+C
Copy
Ctrl+V
Paste
Del
Delete a character to the right
Backspace
Delete a character to the left
Home
Go to the first character in the field
End
Go to the last character in the field
Ctrl+Right arrow
Move to the next word in a current text field
Ctrl+Left arrow
Move to the previous word in a current text field
Quick Reports Keyboard Shortcuts
KEYS
ACTION
Ctrl+q
On any applicable item: open Quick report
Arrow Up/Arrow Down
Go up / go down one line
Enter
Show item detail / QuickZoom on a report
Ctrl+a
Hide/ show header
Ctrl+p
Print report (or alt+t)
Alt+d, then down arrow
Change Date Range of Report
Alt+i
Email report as Excel or PDF
Managing Invoices Keyboard Shortcuts
KEYS
ACTION
Alt+p/Alt+n
Go to previous / go to next invoice
Ctrl+p
Print invoice (or alt+t)
Tab/Shift+Tab
Jump to next / jump to a previous invoice field
Alt+a
Save and close
Alt+s
Save and New
Chart of Accounts
KEYS
ACTION
Ctrl+A
Open Chart of Accounts
Arrow Up/Arrow Down
Go up one line / down one line
Home/End
Go to beginning / go to the end of the account list
A…Z
Type name of the account to select automatically
Ctrl+R
Open Register (for asset, liability and equity accounts)
Ctrl+Q
Open Quick Report for item
Ctrl+E
Edit Account
Ctrl+U
Use Account
Ctrl+D
Delete Account
Access Main Functions / Windows
KEYS
ACTION
Alt+C, then Enter
Company – home
Alt+U, then Enter (or Ctrl+J)
Customer Center: Customers & Jobs list
Alt+O, then Enter
Vendor Center
Alt+Y, then Enter
Employee Center
Alt+R then Enter
Report Center
Ctrl+I
Customer Center – Create Invoice
Ctrl+R
Use Register / select account
Ctrl+W
Write a new check
Ctrl+T
Open memorized transaction list
Ctrl+Y
Open transaction journal
Ctrl+A
Open Chart of Accounts
Esc
Close the active window (or ctrl+f4)
Ctrl+Tab/Ctrl+Shift+Tab
Go to next / go to the previous Window with multiple sub-windows open
QuickBooks Desktop for Mac (applies to the USA only)
Navigate around QuickBooks
Action
Keyboard shortcut
Open the Help window
Command + ?
Minimize current window
Command + M
Open Preferences
Command + , (comma)
Open the Product Information window (Product and License number, company file location, etc)
Command + 1
Open the Find Transaction window (Transactions, invoices, etc)
