Keyboard Shortcuts for QuickBooks Desktop functions

Keyboard Shortcuts for QuickBooks Desktop functions

Most of the people are avoid the typing, he just use the shortcut key and works more efficiently. We know that QuickBooks Desktop has many keyboard shortcut keys to help speed you through common tasks and workflows. You can use your keyboard instead of a mouse or trackpad to save your time.

Another important tip is when inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use this, just hold down Alt+ the corresponding letter.

Read more: What new in QuickBooks Pro 2018, Premier 2018, Enterprise 2018.

QuickBooks Desktop for Windows

Editing Transactions/List

Ctrl+Del  You can delete the selected line in a transaction with this key
Ctrl+Ins  You can insert a blank detail line in a transaction with this key
Ctrl+Alt+Y  You can copy line in an invoice with this key
Ctrl+Alt+V  You can paste the copied line to the intended row in the invoice with this key
Ctrl+N  You can create a new transaction or list item with this key
Ctrl+D  You can delete the current transaction or list item with this key
Ctrl+E  You can edit an item in an item list or in a register with this key
Ctrl+O  You can check in the write check/cheques windows or in the check register: You can use Ctrl+O to copy the check. You can then use Ctrl+V to create a copy of that check if you are in the check register.
F5 Refresh list. You can see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and reclaim the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl+H Transaction History(used inside a transaction).

Opening Windows/List

Ctrl+W You can write Checks/Cheques
Ctrl+Q Quick Report
Ctrl+Y Transaction Journal(Used inside a transaction)
Ctrl+J Customer Center
Ctrl+A Chart of Accounts
Ctrl+I Create Invoices
Ctrl+L Open a list-If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice detail, this will open the list associated with that drop down
Ctrl+U  Use the item if you have just Ctrl+L to open the list from a transaction
Ctrl+R Use register
Ctrl+G  If you are on a register for an account, entering Ctrl+G will take you to the register for the “transfer” account related to the line you have chosen
Ctrl+ F Find
F1 QuickBooks Help
F2 or Ctrl+1 Product Information Screen
F3 Search. If you have the product information window open(by pressing F2), pressing F3 here will open the tech help window. With the help of this key, you can get a broad range of system and diagnostic data. As well as being a Quick way to view( and possibly edit, if you are careful) a number of support and technical document. That relates to QuickBooks operations (Ctrl-2 is an alternate)
F4 QuickBooks Technical Support Helper
Esc or Ctrl+F4 Close Active window
Ctrl+F6 Move to the next open window and make it active.


+  Increase the number in a form, such as a check/a cheque number or invoice number
Alt+S  Save transaction
Alt+N  Save transaction and go to the next transaction
Alt+P  Go to the previous transaction
Tab  Go to the next field
Shift+Tab  Go to the prior field
Up arrow  Go to the previous line in a form
Down arrow  Go to the next line in a form
Page up  Move to the previous page in a form area or report.
Page Down  Move to the next page in a form area or report
Ctrl+Page Up  Move to the first item a list or register
Ctrl+Page Down  Move to the last item in a list or register
Ctrl+Enter Record

Opening/Closing QuickBooks

Ctrl With this key, you can start QuickBooks without a company file
Alt With this key, you can suppress the desktop
Alt+F4 With this key, you can exit from QuickBooks
  • Data shortcuts
+ Advance to the next day
Previous day
T Today
 W First day of the Week
 K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ The same day in the previous week
] Same day in next week
 ; Same date last month
 ‘ Same date next month
Alt+Down arrow Opens the calendar for date selection

Memorized Transactions

Ctrl+M Memorize the current transaction. This open the memorize transaction window
Ctrl+T Opens the Memorized Transaction List
  • Misc Shortcuts
Ctrl+P Print
Ctrl+R+P With the help of this key, you have been attempting to register QuickBooks and you have given a “validation code”, you can easily move to the registration window where it asks you for this code without having to go through all the normal steps for registration. After that, Open QuickBooks and then choose Help and then about QuickBooks, then Press Ctrl+R+P. After that, you have to enter your validation code
Ctrl+K QuickBooks Service Keys
Ctrl+Alt+Y Select “Help” from the QuickBooks menu, then select the about QuickBooks option that you should see at the bottom of that menu. This opens the “splash screen” that shows your license and other info. At this point, press Ctrl+Alt+Y and you will get a window. That lets you “enter year to date amounts for payroll.
F2 and Ctrl+B+Q Press F2 then Ctrl+B+Q. Click OK or close the Product information screen.

Standard Text Editing

Ctrl+Z Undo
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl+Right arrow Move to the next word in a current text field
Ctrl+Left arrow Move to the previous word in a current text field

Quick Reports

Ctrl+q On any applicable item: open Quick report
Arrow Up/Arrow Down Go up / go down one line
Enter Show item detail / QuickZoom on a report
Ctrl+a Hide/ show header
Ctrl+p Print report (or alt+t)
Alt+d, then down arrow Change Date Range of Report
Alt+i Email report as Excel or PDF

Managing Invoices

Alt+p/Alt+n Go to previous / go to next invoice
Ctrl+p Print invoice (or alt+t)
Tab/Shift+Tab Jump to next / jump to previous invoice field
Alt+a Save and close
Alt+s Save and New

Chart of Accounts

Ctrl+A Open Chart of Accounts
Arrow Up/Arrow Down Go up one line / down one line
Home/End Go to beginning / go to the end of the account list
AZ Type name of the account to select automatically
Ctrl+R Open Register (for asset, liability and equity accounts)
Ctrl+Q Open Quick Report for item
Ctrl+E Edit Account
Ctrl+U Use Account
Ctrl+D Delete Account

Access Main Functions / Windows

Alt+C, then Enter Company – home
Alt+U, then Enter (or Ctrl+J) Customer Center: Customers & Jobs list
Alt+O, then Enter Vendor Center
Alt+Y, then Enter Employee Center
Alt+R then Enter Report Center
Ctrl+I Customer Center – Create Invoice
Ctrl+R Use Register / select account
Ctrl+W Write a new check
Ctrl+T Open memorized transaction list
Ctrl+Y Open transaction journal
Ctrl+A Open Chart of Accounts
Esc Close active window (or ctrl+f4)
Ctrl+Tab/Ctrl+Shift+Tab Go to next / go to the previous Window with multiple sub-windows open

QuickBooks Desktop for Mac(applies to the USA only)


Command+,(comma) QuickBooks>Preferences
Command+H QuickBooks>Hide QuickBooks
Option+Command+H QuickBooks>Hide Others
Command+Q QuickBooks>Quit QuickBooks
Option+Command+N File>New Company
Command+O File>Open Company
Option+Command+W File>Close Company
Command+W File>Close Window
Command+P File>Print
Command+M Windows>Minimize
Command+? Help>QuickBooks Help
Control+Click Display Contextual menu
Command+1 Display Product and File info


Command+Z Edit>Undo
Command+X Edit>Cut
Command+C Edit>Copy
Command+V Edit>Paste
Command+Y Edit>Insert line
Command+B Edit>Delete line
Command+E Edit>Edit
Command+N Edit>N
Command+D Edit>Delete
Command+ +(Plus) Edit>Memorize
Command+U Edit>Go to Transfer
Option+Command+C Edit>Copy Transaction
Command+G Edit>Go to Transfer
Command+L Edit>Show List
Command+R Edit>Use Register
Command+F Edit>Find
Delete character to left on the insertion point


FN+Arrow down Down one screen
FN+Arrow up Up one screen
Command+Page-up First item in list or first transaction of a month in register
Command+Page-down Last item in list or first transaction of a month in register
Command+Home First transaction in register
Command+End Last transaction in register
Shift+Click the close box Close all windows in QuickBooks
Tab Next field
Shift+tab Previous field
Right arrow Report column to the right
Left arrow Report column to the left
Down arrow Report row below or line below in form detail area
Up arrow Report row above or line above in form detail area


+ Next day
Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year

For further assistance contact QuickBooks Support Phone Number +1(855)-441-4417.

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