QuickBooks 1099 e File and Desktop setup

QuickBooks 1099 e File and Desktop setup

Do you know what is QuickBooks 1099 e file? Here in this article, we will cover the 1099 e-file process for QuickBooks Desktop. A 1099 form is a type of “information return”. You get a 1099 form in the email if you received certain types of earnings throughout the year. Generally, you will have to report the information from 1099 on your return.

Continue reading this post to know everything about QuickBooks 1099 e file. Or you can dial our QuickBooks support phone number +1-855-441-4417 to talk to Intuit certified ProAdvisor to save you time and effort.

Different types of 1099 forms:

Form Type Description Minimum Money Reported* You Should Receive it by
1099-A This form is for relinquishment or procurement of secured property only Any amount January 31
1099-B This form is for broker and barter exchange transactions Any amount February 15
1099-C Cancellation of Debt $600 January 31
1099-CAP Changes in Corporate Control and Capital Structure $100 million January 31
1099-DIV Dividends and Distributions $10 ($600 for liquidations) January 31
1099-G Certain Government Payments $10 January 31
1099-H Health Coverage Tax Credit (HCTC) Advance Payments Any amount January 31
1099-INT Interest Income $10 ($600 for any business-related interest) January 31
1099-K Merchant Card and Third Party Network Payments $20,000 January 31
1099-LTC Long-Term Care and Accelerated Death Benefits Any amount January 31
1099-MISC Miscellaneous Income $600 for non-employee compensation
($10 for royalties and most other sources)
January 31
1099-OID Original Issue Discount $10 January 31
1099-PATR This form is for Taxable Distributions Received From Cooperatives $10 January 31
1099-Q Payments From Qualified Education Programs Any amount January 31
1099-R Distributions From Pensions, Annuities, Profit-Sharing or  Retirement Plans, IRAs, etc. $10 January 31
1099-S Proceeds From Real Estate Transactions $600 January 31
1099-SA Distributions From an HSA, Archer MSA, or Medicare Advantage MSA Any amount January 31
RRB-1099 RRB(Railway requirement board) Statement Any amount January 31
SSA- 1099 Social Security Benefit Statement Any amount January 31

With a few easy steps, you can e-file your 1099-MISC forms instead of filling manually. After going through the QB Desktop 1099 Wizard, QuickBooks Desktop will connect the Tax 1099 service and import your data.

Note: QuickBooks for Mac doesn’t have a built in e-file function for 1099s. You can print 1096s and 1099s.

Read more: Uninstall/Install the Plugin in QuickBooks Desktop

Pricing

For pricing information on e-filing or printing 1099 forms, refer to:

  • E-filing 1099 forms with Tax 1099: Pricing starts at $2.90 perform. For more information, see below for the Tax 1099 Pricing structure and calculator.
FORM

TYPE

ESSENTIAL

e-File Pay as you go

E-FILE PLUS Compliance

Everything Essential e-File has+TIN Match

ENTERPRISE e-File

Everything+Rights Mgmt and Workflow Mgmt

COST As low as $0.55/form $149 annually+per e-File $249 annually+ per e-FILE
1099,1098,

1095,w2,

w2C,3921,

3922,5498

Price per Form

01-10    $2.90

11-100  $1.90

101-500 $0.90

501+   $0.55

Same low pricing

Same low pricing

CFSF

Program

States

No Additional Cost No Additional Cost No Additional Cost
Non-CFSF

States

$0.50 per Form $0.50 per Form $0.50 per Form
941,944,

940,945

Price per Form

01-10     $4.99

11-100    $3.00

101-500   $1.99

501+      $0.99

Same low pricing

Same low pricing

1042-S,

480-6A,

480-7A

Price per Form

01-100    $5.00

101-1000   $3.50

1001+      $1.99

Same low pricing

Same low pricing

W-8,w-9

 

Bundle Price

01          $1.00

Up to 25     $7.00

Up to 200    $45.00

Up to 1000   $95.00

Up to 5000   $175.00

5000+     Contact us

Same low pricing

Same low pricing

Form 8809 $2.99 per Form $2.99 per Form $2.99 per Form
Tin match $1.00 per request 250 Included additional $0.50 per request 250 included an additional $0.50 per request
Mailing $1.50 per Form $1.50 per Form $1.50 per Form
Multiple Users  ✔  ✔  ✔
Integrations  ✔  ✔  ✔
Excel Import  ✔  ✔  ✔
PDF Stored

on Cloud

for 4 years

 ✔  ✔  ✔
E-mail PDF

to Recipient

 ✔  ✔  ✔
Scheduled

e-File

 ✔  ✔  ✔
Email, Phone

and Chat

support

 ✔  ✔  ✔
User

Management

 ✔  ✔  ✔
Workflow Management  ✔  ✔  ✔

Setup

Follow the following tasks you need to complete to start using the Tax1099 E-File Service. These steps need to be taken by new users.

Step 1: Complete the QuickBooks Desktop 1099 Wizard.

For steps by steps, refer to QuickBooks 1099 Wizard.

Step 2: Sign Up a Tax 1099 account

  • First of all, on the Tax 1099 landing page, click Sign Up with Tax 1099.
  • After that, Enter the necessary information to sign up.
  • After that, click the Captcha checkbox. Once the set of images shows, choose the ones that are relevant then click Verify.
  • Click Let’s GO. This directs you to the Tax 1099 Dashboard.

Step 3: Download the Tax 1099 plugin.

Note: If you are using Hosting for your QuickBooks Desktop, you need to use the QuickBooks Desktop Web Connector option to import your data into Tax1099.

The Tax1099 plugin is important for you to sync data from QB Desktop to Tax1099.com

  • From the Tax1099 Dashboard side menu, click Import and select QuickBooks Desktop.
  • Click QuickBooks Plugin.
    1099 E-File: QuickBooks Desktop setup
  • Click Download QuickBooks Services and Instructions.1099 E-File: QuickBooks Desktop setup
  • Wait for the zip file to completely download.
    • Unzip QBPlugin.zip file to a folder on your computer.
    • In the folder where you unzipped the archive, run the Tax1099QBWimport.exe file.

Step 4: Install the Tax1099 plugin

  • Review the requirements for Tax1099 plugin installation.
    • Windows 7 or newer
    • Windows XP is NOT supported
    • Tax1099 best runs on Firefox or Google Chrome
  • Disable any antivirus/ network firewall before proceeding with the installation if you have any.
  • Run the Tax1099 plugin installer.
    • Close QuickBooks Desktop.
    • Navigate to the QBPlugin folder.
    • Right-click the .exe file and choose Run as Administrator.
    • Follow the screen instruction to complete the installation.
      1099 E-File: QuickBooks Desktop setup 1099 E-File: QuickBooks Desktop setup1099 E-File: QuickBooks Desktop setup

      • Grant access to the Tax1099 plugin.
        • First of all, reopen QuickBooks Desktop with Windows Admin permissions. You can perform this task by right-clicking the QuickBooks Desktop icon and choose Run as administrator.
        • After that, sign in to your company file as an administrator user. An Application Certificate window occurs requesting access to your QuickBooks Desktop company file.
          1099 E-File: QuickBooks Desktop setup

          • After that, check the box Allow this application to access private data, such as SSN and consumer credit card data and click Continue.
          • After that, click Done on the Access Confirmation. 1099 E-File: QuickBooks Desktop setup
            • After that, close and reopen the QB At this point, all QuickBooks clients will be capable to utilize the plugin without signing into QB Desktop as Admin.
            • Turn on your antivirus/ network firewall if you have any.

Read more: 1099 Common issues and their troubleshooting

E-file 1099 forms and billing

Step 1: Upload you 1099 data from QuickBooks to Tax1099.com

If you already installed the plugin, you are now capable to upload your 1099 data from QuickBooks Desktop. To begin uploading:

  • From the QuickBooks Vendors menu, select Tax1099.com E-File then clicks Upload 1099 Data.1099 E-File: QuickBooks Desktop setup
  • Enter your Tax1099.com login information. Select the payment year that you want to export and click Login.
    1099 E-File: QuickBooks Desktop setup

 

  • A dialog progress window is shown throughout the export process which shows the present export status. The window closes automatically after the upload. If it doesn’t, click the x button at the upper right.

1099 E-File: QuickBooks Desktop setupStep 2: Review and update vendor information in the Tax1099.com Dashboard

  • After uploading, you are taken to the Tax1099 Dashboard.

    NOTE: A red flag implies an improvement is mandatory. Click on the vendor name or the Edit button to edit the information.

Changes made in Tax1099 do not flow back to QuickBooks Desktop.

1099 E-File: QuickBooks Desktop setup

  • Fill in the necessary information and click Update.1099 E-File: QuickBooks Desktop setup
  • After updating the information, you are returned back to the Tax1099 Dashboard. Choose the vendors you need to upload to e-file by examining the box.1099 E-File: QuickBooks Desktop setup
  • Click Next, when you are sure of your selection.
  • Tax1099 will check if there are still errors in the forms before uploading.
    • If there is an error, a pop-up message notifies you about it so it can be rectified before filing. Once the error is rectified, select the vendors again and click Next.
    • If there are no errors, an Uploaded Successfully pop-up message appears. Click OK.

1099 E-File: QuickBooks Desktop setupPrepay Now Option

  • Prepay Now is typically used by Accountants.
  • If you select Prepay Now, you can add funds to a Prepay account.
    • This permit you to debit your prepay account every time you file forms, or you have to enter your billing information each time you file your forms.

1099 E-File: QuickBooks Desktop setupNote: There are additional steps that need to be taken by employers doing business in Wisconsin or paying contractors living in WI before proceeding to the next step. Click here to know more.

Step 3: Choose the method for distributing copies to the vendors

  • First of all, select the vendors by checking the box next to the Date 
  • After that, choose how you like to send copies to the recipient/vendors by checking the box under USPS Mail or Email Recipient. You may also choose to Download Multiple PDF to deliver vendors their copies yourself.
    NOTE: There is a fee if USPS Mail is choosing.

1099 E-File: QuickBooks Desktop setupStep 4: Calculate fee and payment confirmation

  • At this point, you may select Next to proceed or select Calculate Tax1099.com Fee to view the total filing fee. If you choose Calculate Tax1099.com Fee you have presented the screen below.1099 E-File: QuickBooks Desktop setup
  • When you click Next, a few different pop-up messages may appear.
    1099 E-File: QuickBooks Desktop setup

    • If you choose TIN similar for any of your vendors and the TIN similar is incomplete for any of your vendors, the message below displays. You can either click Cancel and wait or click OK to continue with billing and e-filing.1099 E-File: QuickBooks Desktop setup
    • If you have not chosen USPS Mail or Email to send recipient copies, the message below appears. You can choose Cancel and select the procedure for sending the copies to the recipients or select OK to continue and notify the recipients’ yourselves.1099 E-File: QuickBooks Desktop setup
    • If you changed the scheduled date for filing the IRS by clicking Schedule Date for all Vendor Files to IRS, the pop-up message below appears to notify you how recipient copies will be handled. Click OK to continue.1099 E-File: QuickBooks Desktop setup
  • When you are finished with the options on the Select Forms page, you are taken to the Payment These boxes, assign you the total cost, Once all billing information has been entered, choose Pay & Submit to E-File.1099 E-File: QuickBooks Desktop setup
  • QuickBooks user may submit more records from this page by clicking the Click here to submit more record

1099 E-File: QuickBooks Desktop setup

Filing History

  • View your filing history
    • From the menu, select History.
    • Select Filing History to see all submissions and their current status.
    • From the Filing History page, select Click here on any of the forms previously filed.
    • You will be taken to the Manage Forms page which shows you the status of each form submitted.
  • View/print a submitted form
    • On the Manage Forms page, go to the Action column and select View/Print from the drop-down.
    • A pop-up window allowing you to choose which copies you would like to View/Print appears.
    • Click Submit.
    • You can then view, print or save copies of the form.

Know more: QuickBooks 1099 Wizard

Wisconsin

  • Wisconsin 1099 Filing Requirements

Wisconsin has state-specific needs for boxes 16 & 17. Intuit products don’t currently support these boxes.

  • Box 16: Withholding amount of Wisconsin state taxes.
  • Box17: Wisconsin Tax ID.
  • If you choose to e-file your 1099s for Wisconsin:

You can fill in these boxes in Tax1099 prior to e-filing. Tax 1099 permits you to enter your Box 16 and Box 17 information manually for Wisconsin contractors.

  • In the Select Forms Page, identify which of your contractors are from Wisconsin.1099 E-File: QuickBooks Desktop setup
  • Under the Action column, click Edit.1099 E-File: QuickBooks Desktop setup
  • Enter the complete information under Boxes 16 (State Tax Withheld) and 17 (State/ Payer’s State no).

1099 E-File: QuickBooks Desktop setupNote: Clicking the State ID Field in Box 17 will prompt you the format that you need to follow when entering the ID.

1099 E-File: QuickBooks Desktop setupClick Save & Continue and do the same for your other Wisconsin contractors.

  • Proceed to Step 3 of 4 in E-filing Forms and Billing.
  • If you decide to print and email your 1099s for Wisconsin:

After printing, you can include your information by hand in boxes 16 & 17. Be sure to write legibly using a black ink pen.

I hope you find this article useful to know about QuickBooks 1099 e file. For more information you can call us on the QuickBooks Enterprise Support Phone Number +1-855-441-4417.



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