Fix “QuickBooks Excel Couldn’t Open The Data File” or “QuickBooks Won’t Export To Excel”

QuickBooks Software is very popular for the design and advanced features and most of the people of the USA used for his Business. Many users face the problem that their QB Software does not allow them to export information to Excel. The best possible reason for this error might be that your software is unable to recognize excel that is installed on your system. Here you can Resolve QuickBooks unable to export to excel error by using these given instructions.

This issue most of the time arises when you upgrade your QuickBooks application. If the update is not successful, then you are unable to export to Excel-like as a transaction journal or account receivable again report or emailing report as an Excel Document.

Reach out to our QuickBooks customer service team for additional and instant help services. We have a team of certified ProAdvisors, accountants & experts who will guide you to quickly resolve your issues.

Causes of QuickBooks Exporting To Excel Issues

The issues usually faced by the users due to which they fail to export to Excel are

  • Damaged MS Excel Software.
  • Your QuickBooks Software might be damaged.
  • Your File Registry is not working properly.

Steps to fix QuickBooks excel couldn’t open the data file” Error or “QuickBooks Won’t Export To Excel” for QuickBooks Desktop

Solution 1: Update QuickBooks Desktop

Before exporting excel, it is very important to up to date QuickBooks. If your QuickBooks is not updated, first you need to update and after that try to export a report:

  • First, go to the Reports menu and open any report on the list.
  • Choose the Excel option. All export choices, including Excel, must be available
Save, print, or export Reports in QuickBooks Desktop

If after performing these steps, you are still facing the same problem then proceed to the next solution

Solution 2: Check QuickBooks system requirements

Every version of the QuickBooks desktop compatible with particular versions of Microsoft Office. QuickBooks: Verify the system requirements for your version of 2017, 2018, 2019, 2020. In case, if your version of Microsoft Office is not cooperative then you have to upgrade. Move to the next solution if your MS version os not compatible.

Solution 3: Repair Microsoft Office

Use this following steps to repair MS Office:

If above two solutions doesn’t work for you, then the you have to repair the microsoft office, if required. Here are the steps to repair Microsoft Office.

Windows Vista, 7, 8 and 8.1

  • First go to the Start button on the screen or you can press window key on the keyboard
  • Now, look for the Control Panel or type control panel in the search bar and In the control panel, look for the Programs
  • Click on Uninstall a Program and later go to the office product (excel) that you want to repair and next click on Change
  • Now, as from the availability of the option, go to the online repair or repair option later click on repair and next go with the continue
  • Go with all the on-screen instructions on the screen

Windows 10

  • First go to the Start button on the screen or you can press window key on the keyboard
  • Click on the MS Office Product you want to repair and later click on Modify
  • Now, as from the availability of the option, go to the online repair or repair option later click on repair and next go with the continue
  • Go with all the on-screen instructions on the screen

After completing the above steps QuickBooks accounting software and try to export a report. If the issue still exists, go to the troubleshooting step 4.

How to know my Office Click-to-Run or MSI-based?

  • Start any Office application like Outlook or Word.
  • First, go to the File and choose Account or Office Account.
  • If you view an “Update Options” item, you need to click on the Click-to-Run installation. If in case you do not view the “Update Options” item, you have an MSI-based install.

After performing the above steps, go back into QuickBooks and try to export a report. If you are still facing the same issue, proceed to the next solution.

Solution 4: Checking the compatibility of the software with the MS Excel

The user require to upgrade the QuickBooks and assure to have the Windows 10 installed on the system. To upgrad QuickBooks, check out the below steps:

  • At very first, you need to log in the QuickBooks account using accurate credentials(username & Password)
  • Later, the user wants to purchase the latest version of QuickBooks and then download it to the system.
  • Also, complete the setup and uninstall pre-installed versions to prevent a technical crisis
  • Finally, the user needs to install the upgraded version of QuickBooks software carefully.

Solution 5: Toggle Windows User Account Controls (UAC)

Turn your Windows UAC setting on and off. Anything blocking this export feature should be reset.

Note: These below steps only beneficial for Windows 7, 8, and 10.

  • Go to the Windows Start menu and in the search type User Account Control Settings and open User Account Control Settings.
  • Choose and drag the slider to Never Notify and then click on OK.
  • Restart your computer.

After performing the above steps, go back into QuickBooks and try to export a report. If you are still facing the same issue, proceed to the next solution.

Solution 6: Reinstall QuickBooks

Microsoft Office and Excel want to be installed on your computer before installing QuickBooks. If you have not previously installed Microsoft Office, uninstall and reinstall QuickBooks Desktop.

Steps to Resolve QuickBooks Won’t Export to Excel for MAC

Export issues arises in MAC can be due to:

Export issue arises when your system does not fulfill the required specification for QB software like:

  • You need QuickBooks for Mac 2016 R5 or earlier MAC OS 10.10.2 
  • Intel Core Duo or higher is highly suggested
  • 2-4GB RAM needed
  • A minimum of 250 Mb disk space is needed.
  • QuickBooks payroll needs an active internet connection with a correctly working adobe reader so as to pint the forms.

Here are the steps to resolve QuickBooks won’t export to Excel for MAC

  • Verify if your computer is compatible with the version of Excel you are using.
  • Check if your system satisfies the specifications required to work with QuickBooks.
  • If your system fits the expected specifications, chances are you may have problems with the installation of Excel or QuickBooks.
  • To validate the problem is not to lie with Microsoft to re-register all keys with Microsoft or to repair Microsoft Office. This lets you identify QuickBooks that Excel is on your computer.
  • A clean install is recommended to get rid of issues with the QuickBooks installation to check if this issue is contained in the QuickBooks installation.

Recommendation: Just make sure you haven’t left any of the transaction forms open during exporting the file and report to excel. You will find that the transaction forms may include Invoice, Purchase order and Sales order. And, if you have a non-transaction form opened then you’ll find the Export to Excel function will surely work. The example of the non-transaction form is “The Item List of Chart of Accounts”. That’s why it is always advised to open the Item List first and then go for the export function.

Can’t find your answer? Willing to speak to our QuickBooks Error troubleshooting team. Dial +1-855-441-4417 to hire our specialist to help you quickly fix your problem.

Connect With QuickBooks ProAdvisor Experts


Author: Editorial Team
Wizxpert Authors & Editorial team is blessed with the most qualified and experienced experts that support you with one of the best solutions for your queries related to Accounting and Bookkeeping. We are here from last 3 years in the assistance of our customers. Our main goal is to happy and satisfied viewers with our service. We are a team of 10+ members. Every member research on the unique issue and try to fetch out the relevant solutions of that particular problem. Our team always tries to get the update with every new release of Accounting and Bookkeeping solution, and also try our level best to convey that information in the very moderate form to our viewers.
callnow

Live QB Support:

+1-855-441-4417
connect with QuickBooks experts
Content is protected !!
Call Now