How to Enroll in Electronic Federal Tax Payment System (EFTPS)

In this article, we’re going to show you how to enroll in Electronic Federal Tax Payment System (EFTPS). Along with this, we’ll discuss why you need to enroll in EFTPS? It is important to enroll because then you’ll be able to electronically pay the 940, 941/944 forms. So, without delaying anymore let’s see how to enroll in EFTPS.

Why Should You Enroll in EFTPS?

If you want to pay your 940 and 941/944 forms electronically then you have to enroll in (EFTPS).

The U.S Department of Treasury offers the free service of the EFTPS so that employer can pay their taxes electronically to the Internal Revenue Service (IRS). You will receive a 4-digit EFTPS PIN and the password after you successfully registered in EFTPS. In order to make payment for 940 and 941/944 electronically, you will be required these credentials.

Things you need now before proceeding further

Requirements

NOTE: If you are enrolled once then you don’t need to do it again. You can call IRS for the confirmation.

What to do if you forgot password or PIN?

By calling the Internal Revenue Service (IRS), you’ll receive your PIN via U.S. Mail Service. If you are able to verify some information then IRS can also schedule a payment for you. You can only get the PIN through the mail, due to the security reasons, the PIN cannot be shared over the phone call.

Have you used EFTPS before?

If you want to find out whether you are previously enrolled in the EFTPS or not then we can help you with it. In the past, if you have submitted the EFTPS payments either via their website or phone service system then it means you are enrolled. If you have used any authorized third party software for the purpose, payroll providers, financial institutions, tax professional then in these cases, your EIN/company is enrolled too.

In order to e-pay 940 and 941/944 in QuickBooks, you can use the same 4-digit EFTPS PIN and password.

For the Businesses that are started after 2011: First Time Enrollment

For making the electronic payment for the first time of 940 and 941/944, you will be required to enroll in the EFTPS. The procedure for EFTPS enrollment depends upon the starting date of your business this is due to the fact that IRS Pre-enroll the new businesses.

  • Along with the 4-digit EFTPS PIN, IRS will also send you a letter.
    • You need to call the Internal Revenue Service (ISR) if you didn’t receive any such letter. You can have your PIN by providing the EIN (Employer Identification Number) and this is the only time when you receive the EFTPS PIN through a phone call. The reason why you don’t receive the PIN is that you didn’t provide the banking information for enrollment.
  • After that, you need to call at 1.800.555.3453 to activate your enrollment. Here, you need to provide information like PIN, EIN, contact number, and some banking information as well. Once all the information that you provided is verified you will receive an 18-digit enrollment number, you can also use this for creating your password.

Important Point: Before verifying the bank account information remember that this process will delay your payment for around 6 to 10 business days. You can instantly start making payments if you opt to not verify your bank account information, you just need to get through all the activation steps. Before adding bank information you should check it at least twice because only you will be responsible for the accuracy of the information. In case if the information that you provided is incorrect then you’ll get back your payment amount from the financial institution and IRS will also charge you a penalty for late payment.

  • Go to the EFTPS official website and go to the Login tab.
  • Then, click on the Need a password link.
  • Here, you need to provide information such as 4 PIN EFTPS PIN, EIN, last digits of enrollment number, & bank account. After that, you’ll be able to create your internet password.

Keep the 4-digit EFTPS PIN and internet password safe. You’ll be required both of these every time you submit e-payment in QuickBooks.

For the Businesses that are started Before 2011: First Time Enrollment

Follow the instruction mentioned below if our business is started before the year 2011.

  • Visit EFTPS.gov and go to the Enrollment tab. Here, you’ll see simple steps to enroll in EFTPS.
  • You will receive your PIN and enrollment number through the U.S Mail within 7 to 10 business days of submitting the application.

NOTE: If you want to schedule a payment even before receiving the enrollment number and PIN then the only thing you need to do is to call the IRS at 1.800.555.4477 after two business days of completing the enrollment application. If the information provided by you matches the record of the IRS then an agent can take your payment. As we mentioned above, for security reasons agent can’t provide you PIN over a phone call.

  • Once you received the PIN, again visit the EFTPS.gov
  • Go to the Login tab.
  • Here, you need to provide information such as 4 PIN EFTPS PIN, EIN, last digits of enrollment number, & bank account. After that, you’ll be able to create your internet password.

Keep the 4-digit EFTPS PIN and internet password safe. You’ll be required both of these every time you submit e-payment in QuickBooks.

Update EFTPS (Electronic Federal Tax Payment System) Internet Password

Here learn how to update EFTPS (Electronic Federal Tax Payment System) Internet passwords in straightforward steps.

Go to the EFTPS official website (eftps.gov) and follow the simple instructions. After that, you need to update that password in QuickBooks Desktop as well before making another payment.

Follow Steps to Change the EFTPS password in QuickBooks Desktop.

It is important to match your new EFTPS password so that, next time, you can easily make an e-payment.

Requirements

Follow the instructions mentioned below to change the password in QuickBooks Desktop while using e-payment

  • In the Payroll Center, go to the Payroll tab.
  • After that, you need to choose the federal liability that you want to pay from the Pay Taxes and Other Liabilities section and then select the View/Pay option.
  • Make sure that the E-Payment option is selected and then click on the e-pay option.
  • Checkmark the box stating Remember My Information for next Time.
  • Type your 4-digit EFTPS PIN and EFTPS Internet Password as well and other information.
  • Then, click on Submit.

Again, when making an e-payment, you need to re-enter the 4-digit EFTPS PIN and EFTPS Internet Password, and one more time select the Remember My information for next time option.

What you need to do if your EFTPS enrollment gets rejected

What if your EFTPS enrollment application gets rejected? Usually, the reasons due to which the application gets rejected are that EIN, Zip Code, or Legal Name that you provided during the enrollment did not match with the Internal Revenue Service (IRS) record.

Once you updated the incorrect information, you will get the approval within 24 hours. Once you get the approval, you will be able to pay the tax payment electronically using QuickBooks Online/Desktop Payroll.

NOTE: With the following instructions, you can only correct one piece of information. In order to fix more than one piece of information, you need to contact the Intuit QuickBooks support.

  • Go to Workers > Payroll.
  • In the To-do list, select the Let’s go option by the side of Re-enter.
  • Here you can either write the legal name, EIN number, or Zipcode and then select OK.
  • Review the information one more time and if everything looks good, select Verify.
  • In order to verify your identity, you’ll need to answer some multiple-choice questions.
  • To authorize the form, select the checkbox, and select Done.

The Bottom Line

Now, that you have learned how to enroll in Electronic Federal Tax Payment System (EFTPS), you’ll be easily able to e-pay your 940 and 941/944 forms using QuickBooks Online/Desktop Payroll. If you stuck in between the enrollment procedure then you should have assistance from an expert. You can contact Intuit Certified QuickBooks ProAdvisor for an instant solution, call at a 24/7 toll-free support number +1-855-441-4417 for more information.

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