Converting Payroll from QuickBooks Desktop to QuickBooks Online

Hey there, today we are going to discuss the process involved in converting payroll from QuickBooks desktop to QuickBooks online version. Meanwhile, you need any additional support for QuickBooks, our customer support team is always available to assist you.

Related Article: How do I switch from QuickBooks Desktop to QuickBooks Online?

QB online payroll is gaining furthermore popularity these days. It have several unique benefits of its own like:

  1. Having complete accessibility with login as well as password
  2. You can also have access to software at anytime and from anywhere. It is also compatible with most of the devices.
  3. It also have synchronization function with other programs and applications.
  4. Company file can also be updated in real time.

Further more you will need below mentioned details to set up your desktop or QuickBooks Online Payroll account. In addition you’ll also find the details from your previous Payroll provider, from an accountant or from federal and state agencies.

Company Information

Company Bank account: For either electronic tax payments or direct deposit.

Compensation and Benefits

Employee benefits types- Like hourly wages, bonuses, salaries, commissions, and tips.

Similar Article: Convert QuickBooks Desktop to QuickBooks online

  1. Employee compensation types- For eg. health and dental insurance, retirement plan, sick leave or Flexible Spending Account(FSA).
  2. Other additions and deductions- For eg. cash advances, mileage and travel reimbursements, wage garnishments.


For each employee complete Form W-4-

(Note: If this selection isn’t offered then enter “single” and “0” allowances, you’ll be able to modify this later.)

  1. Pay Rate- Hourly, Salary, commission etc.
  2. Deductions from Paychecks- Contributions of an employee to health insurance, retirement plans or child support also.
  3. Pay schedule- Weekly, bi-weekly, semi-monthly and monthly.
  1. Sick or Vacation hours policy and balance
  2. Hire and termination dates.

Direct Deposit

Employee’s bank account and routing numbers for direct deposits to their accounts.( May Be additional fee required, its depend on your product).

You may also like: How to Import into QuickBooks Online from QuickBooks Desktop for Window (US and UK)

Tax Information

Federal Employer Identification Number (FEIN) and state agency ID numbers- You will need to contact state agencies or IRS to file and Pay taxes.

  1. Filing requirement and deposit schedule for payroll taxes
  2. Electronic Federal Tax Payment System (EFTPS) enrollment- It is necessary to submit federal tax deposit payments electronically.
  3. Other tax details- for eg. state assessment, surcharge, Admin or Traning tax rates.

Previous Payrolls.

Regarding this present quarter- Payroll info from every payroll check.

  1. For each previous quarter of current year- Total company payroll detail
  2. For each employee year to date totals-  Synopsis by employee

Liability detail

  1. For the present quarter- Copies of all payroll liability checks
  2. For every previous quarter of this year

Getting started with Payroll or Setup Payroll

QuickBooks Desktop Payroll  Basic

  1. Activate QuickBooks Desktop Payroll
  2. Setup Wizard by starting Payroll.
  3. Follow the Payroll Setup Wizard.

QuickBooks Desktop Payroll Help

Activate QuickBooks Desktop Payroll by contacting QuickBooks Payroll Support team.

Read also: Create and Email an Invoice in Mobile – QuickBooks

  1.  Start Payroll Setup Wizard.
  2. Now Follow the Payroll Setup Wizard.

QuickBooks Online Payroll

  1. Sign Up through intuit website
  2. Do Setup Process

→ Select Employees

→ Click on Get set up to start the setup process.

→ Enter in company and Employee information and learn setup process.

QuickBooks Online Payroll Full Service

  1. Sign up
  2. Next, Setup Process

→ Select Employees

→ Click Get started with Payroll to start the setup process.

→ Enter in Company, employee and tax information.

Note: You will also able to see a run payroll button after complete, in addition contact QuickBooks Support team if that button is not available.

Intuit Online Payroll

  1. Sign up- Contact QuickBooks Customer
  2. Within 2- 3 days a payroll setup expert will also contact you to complete the setup process.

For further assistance you can also QuickBooks Online Support Phone Number 1(855)441-4417. Ask your QuickBooks issues to our customer executive and get satisfactory answers or solutions.

For more information, View this video

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