QuickBooks Enterprise Hosting Migration: Risks, Challenges & Best Practices

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QuickBooks accounting package could be the only software in the business finance world whose demand never goes down. Since 2002, its demands have been increasing to assist businesses, firms, organizations, accounting departments in solving the QuickBooks Desktop big accounting complexities and clearing cloud-based accounting confusion and query.

Through the QuickBooks features and functionality, micro-to-small businesses from all over the world have now been able to smoothly and effectively carry out accounting and bookkeeping operations. Without a doubt, not only you are offered easy-to-use features and options to fruitfully manage your business financial data (in neatly created and designed charts and graphs) that includes management of cash flow statement, managing inventory, recording sales, revenue regularly, and so many things but here you also get 24 hours QuickBooks customer support by the team of certified professionals to get each of your queries solved and answered.

QuickBooks Enterprise Hosting Migration: Risks

Check out the below points to know the risk factors of QuickBooks Enterprise Hosting Migration:

Security

When we are talking about QuickBooks Enterprise on the cloud, security is the prime feature of accounting data that no business can negotiate it. The main for this is the fast rise in the number of data infringements and cyber-attack across the years.

Migrating the accounting data to the cloud can be a complicated thing as the customer never you can trust a third-party provider. If the cloud provider does not comply with security best practices and lacks infra to provide security to your QuickBooks data, this can be an obvious temptation to treacherous attackers.

Therefore, when migrating to QuickBooks Cloud hosting, it is the responsibility of each business owner to investigate the service provider about their security disciplines and manners.

Data Loss

Data loss can be a great loss of many external as well as internal effects. External events may cause different cyber warnings, unauthorized access, or natural events, internal factors can be something from hardware crashes to human error. Any kind of negligence on the part of the provider can be disastrous for the business, resulting in you losing significant customers.

As QuickBooks Enterprise and Data is hosted by a cloud provider, which is also responsible for hardware maintenance and monitoring, there is not much you can do in the case of a disruptive event.

One solution to this is an in-depth analysis of the data centers in which your data will be hosted. You should also check if the provider has provisions to secure the accounting process in the event of a disaster.

Latency

The capability to work remotely on the QuickBooks Enterprise desktop comes with plenty of perks for accountants. You can monitor your clients’ finances during travel or even on vacation.

However, when your entire accounting process is hosted on a remote server, the one that determines the delay occurs. Latency is the delay you endure when accessing any software via the Internet. This greatly affects the performance of QuickBooks Enterprise and can be extremely disappointing.

To get the best performance, a cloud provider must have a data center near your location. In addition, hosting providers deploying high-performance computing (HPC) should also be favored.

Accessibility

Uptime determines the total duration during which applications and data are accessible to the user. It is mandatory for you to get the maximum reasonable uptime for your accounting process.

But, if you opt for a disabled cloud provider, uptime can be a problem when hosting your QuickBooks Enterprise desktop on the cloud. As the transmission of data between data centers where the accounting process is hosted and your network has different network points, advanced infrastructure and skilled professionals are needed to provide maximum time.

A cloud hosting provider with a redundant network setup can provide seamless connectivity. In addition, you should also ask the provider if they guarantee the minimum uptime value in SLA.

QuickBooks Enterprise Hosting Migration: Challenges

Vendor lock-in

Choosing cloud hosting is an important choice for any company, mainly when critical accounting data and applications are concerned. In cloud hosting, the vendor moves the lock-in points to a position where you are not able to switch to a better cloud provider than your current one.

Vendor lock-in can occur because of the following reasons –

  • When your current provider does not give support for migrating data to you, and you do not have the actual resources itself.
  • You have endorsed an agreement with the hosting provider that forces you to receive cloud services for a fixed period of time.

To overcome this challenge, go with a cloud hosting provider that does not tempt you into a long-term contract, giving you the option to opt out of their services whenever you are not completely satisfied.

Dependency On Cloud Provider

Cloud hosting excludes all costs and constraints associated with purchasing and maintaining hardware. but, it also depends on the cloud provider. As QuickBooks Enterprise and other supporting applications are hosted on the cloud provider-owned infrastructure, it is your responsibility to provide the best services and support. If your cloud service provider is unable to do so, it can cause a significant reduction in your productivity.

Therefore, before choosing a cloud provider, you should ask them to test their services. Most of the cloud providers give a free trial for a fixed period of time so that you can first get the first-hand experience of working on QuickBooks Enterprise on their cloud.

Compliance

There are many compliance standards that a hosting provider must follow when hosting applications and data. For example, If any one wants to host personal medical information, a hosting provider must be HIPAA compliant.

While related to accounting, it is advised that the data center is SOC 2 compliant. This ensures that the cloud provider provides data security by following all security standards. Other most crucial certifications cover SSAE-16 (Statement on Standards for Standard Attachments).

Compatibility

Cloud hosting not only simply means deploy a virtual server on the cloud to install your software and store your data. The whole cloud infrastructure needs to be compatible to host business-specific applications.

In QuickBooks Enterprise Hosting, the cloud provider must be able to give a platform build for the accounting process. This implies that the infrastructure, hardware setup, and security protocols must all be in accordance with the necessities of the accounting industry.

How QuickBooks Desktop Affect Your Business

But before you search out which is the best QuickBooks hosting provider whose cloud hosting services can work best for your business, you need to consider some facts and a better understanding of how to shift on QuickBooks Enterprise Hosting without any trouble is much more significant. Below we have brought down some points which you should consider first before hiring someone for cloud hosting.

QuickBooks Enterprise Hosting Migration: Best Practices

QuickBooks Enterprise with hosting solutions has become the well-known functionality that maintains your business from the comfort of your home and it makes businesses of every size and type to be more productive not for the business owner but also for the customers’ satisfaction as well. 

Whether you are already using QuickBooks Enterprise on your desktop or local machine or you are thinking to purchase a cloud hosting due to some failures and restrictions of QB Desktop, then considering the cloud solution for your business will offer you various advantages such as anytime-anywhere accessibility, authorized users can work on the same data in real-time, etc over the other traditional methods of using it.

As per some reports, In this cloud-based world, most of the businesses across the world now prefer the QuickBooks Enterprise hosting solution over the QuickBooks desktop solution. Apart from restrictions and limitations, the QB Desktop solution by Intuit is quite costly and requires lots of maintenance, money. Surely, the desktop installation method brings lots of limitations in accessing the books. Therefore, there is nothing better than the QuickBooks Enterprise hosting migration for managing your business account books in the current era.

If you have made up your mind to host your business in cloud hosting then there are some points which you must keep in the head while shifting to QuickBooks Enterprise hosting without any trouble. No doubt, the migration of business from desktop to cloud technology may be an easy and simple process, but here you need to make sure it turns out to be quick and seamless as well.

  1. Migrating QuickBooks Enterprise To Enterprise Cloud Hosting Will Surely Bring Some Changes To Your Existing Business

If you are going to transfer your business from a Desktop-based Device to a Cloud-based platform then definitely you will experience some sort of changes that you will think of as quite pathetic and disturbing. What you have to do in this situation is just make yourself and your workers, employees, and clients already prepared for QuickBooks Enterprise cloud hosting the latest features and functionalities. It is also the time when you have to think about what kind of existing resources and services you need to remove after migrating your business to cloud-based technology so that you can easily be able to adapt yourself to a new platform in the cloud.

And yes, of course, it is true that you will get the same QB Enterprise desktop interface in the cloud hosting as well, but do not take it so easy at all. Because there will also be other features and functionalities on which you have to give training to not only yourself but it is quite important for workers and employees.

  1. Before Looking Out For The Best QuickBooks Enterprise Cloud Hosting Provider, Make Sure You Have Good Internet Speed

When you use any desktop application or you do accounting tasks on any QuickBooks Desktop versions, then there is no big deal if you do not have a good internet connection. In QuickBooks Desktop if you have slow and poor internet connectivity, then there are no big issues at all as here you can easily be able to send emails or do any other activities that can easily be done with a slow internet connection. But make sure you contact any reputed Internet Server Provider who can give a perfect internet speed and can understand your needs and requirements of your business so that your QB Enterprise can work well in the cloud hosting to give you fruitful and effective results. A good internet connection is required for perfect and to automatically update the latest features and options and files and information regularly to keep your business up-to-date.

  1. Be Clear With The Requirements Of Your Business – What You Need And What You Don’t Need

If you would like to have hosted QuickBooks or QuickBooks Enterprise Cloud Hosting to increase the productivity and accessibility of business, you must have to mention what kind of requirement or basic needs your business wants in front of your cloud solutions provider. You also have to explain in more detail What kind of virtual desktops you want which version or edition of QuickBooks Desktop you are thinking of using in the cloud hosting. In cloud hosting, you can use any of QuickBooks versions such as QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise and you should also tell which QB you want to use whether 2020 or 2019. 

And for how many users, workers, clients, employees do you want to purchase the subscriptions? How many users do you think you will be adding in the next 12 months? Inform your QuickBooks cloud vendor regarding all such details well in advance for better understanding and for having quality services.

  1. It Is Not Important To Find Out Intuit Certified Hosting Provider But Look For The Best One

Choose a genuine and the best QuickBooks Enterprise Cloud hosting provider who understands very well how its hosting solutions can ease your process of migrating QB Desktop to the cloud. Do not make any haste when you choose a hosting provider and if you choose the bad cloud hosting services then it will turn out to be a big disaster for your business. And not only the time will be wasted but a huge investment can also be made. Just do some research on the internet regarding how many years of experience your hosting provider has, which industries and businesses have used those hosting services, etc. As every business has different needs and requirements according to the size and type.

Here you have major responsibilities and here you also hold accountability for managing and taking care of all the accounting and business finances crucial data of the business in a very well-organized and goal-oriented manner. So, would you take a risk by dealing with someone whom you do not know very well? After all, choosing someone to configure the QuickBooks Desktop version in the cloud is a matter of trust and future going business deals.

And no doubt, by using QuickBooks Desktop on your local machine, you must be a very skilled and experienced person who have spent years tackling all the accounting complexities, but if you are thinking to make your desktop-established business go device-less by installing it in the cloud hosting then surely it will boost and upgrade your accounting skills to an extent level. But choosing the wrong QuickBooks Cloud Hosting provider who is not even sensible to understand your business needs, can put you in big risk ever you could be in.

If you still have any queries regarding QuickBooks Enterprise Hosting migration, then feel free to reach us by dialing our toll-free +1-818-295-3510 and directly get connected with our Intuit Certified ProAdvisors and get instant solutions.

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