How To Create and Use Electronic Signature For Checks and Paychecks In QuickBooks (Windows & Mac)

Now, in this digital world, we prefer everything digitally. So we are with the very interesting topic of Electronic signature in QuickBooks. Yes, here we will discuss how to create and use an electronic signature for checks and paychecks in QuickBooks Desktop. This article will provide you the detailed information to creating and use electronic signatures for checks and paychecks in QuickBooks. If you want more info. contact us on+1-844-405-0904

Creating and using the e-signature is a very simple process, you just need to follow the below steps. To add a digital signature to your checks or paychecks, you can simply scan your signature and add them to QuickBooks. Check out the below steps to do this.

Steps To Create and Use Electronic Signature For Checks and Paychecks In QuickBooks

Steps for QuickBooks Desktop for Windows

Important

• When you use QuickBooks user names and passwords, then the electronic signature file is saved by the user name and the company. If in case you are working with multiple user names and passwords, then the implicit user is the admin user.
• Keep in mind, this feature is not accessible for Wallet checks.

How to create the electronic signature

• Compose your signature on a plain piece of paper.
• Now, you need to scan your image with an 11:3 aspect ratio on your computer. QuickBooks will help you size your signature and put it over the signature line on Intuit-supplied checks.
• After scanning, you have to save the image in .bmp, .jpeg, .png, or .tiff format.

How to add and use the electronic signature for checks and paycheck

• First, go to the QuickBooks File menu, and click on the Printer Setup.
• Next, look for the Form Name dropdown list, and click on the Check/Paycheck.
• Now, click on the Print Signature Image checkbox.
• Now, on your screen, you have got a Signature window, here click on File.
• Look for the file that includes the signature, and next click on Open.
• On the Signature window, click on OK, and next on the Printer Setup window, click on OK.

Steps For QuickBooks Desktop for Mac

How to create a signature file

Note: The user who has admin rights can only allow creating a signature file.

• First, you have to compose your signature on a plain piece of paper by using a black or blue ink pen. Make sure to draw your signature the same size as you physically sign on a real-time check.
• Note: If you want to add two signatures, then request the second party to sign his name underneath yours. Here, also you need to make sure that the space within your signatures is the same as the check signature lines 
• Now, you need to scan your image with an 11:3 aspect ratio on your computer. QuickBooks will help you size your signature and put it over the signature line on Intuit-supplied checks.
• After scanning, you have to save the image in .jpeg or .png file format.

How to change the Signature preferences 

You need to use signature preferences to manage various signature files uploaded to QuickBooks.

• Go to your company file. Click on the QuickBooks menu, and next, click on Preferences.
• Next, click on Signatures.
• Look for the plus + icon.
• Next, click on the image file that you need to add, and click on Open.
• After completing the above steps, quit the window.

QuickBooks will copy your signature file to the same location where your company files are located.

Steps to add the signature to checks

Note: Only administrators, checking accounts, and users with payable privileges can use the signature.

• Go to the Banking menu, and click on Write Checks.
• Click on an existing check, or you can also create a new one.
• Now, look for the Signatures icon.
• Click on the signature that you need to use.
• Click on Save. QuickBooks will add this signature to all of your checks.

Remove a signature from checks

• Go to the check option and click on it.
• Next, click on the Signatures icon.
• Now, click on No Signature.
• Click on Save. Now, QuickBooks will remove the signature from all of your checks.

How to make Two Signatures on a Check in QuickBooks

QuickBooks allows you to create and print checks for paying bills, payroll o personal use. Most checks only require one signature for authorization, but some checks require two signatures, usually those with more than a certain dollar amount. If your company or business requires two signatures on checks, you can add by manually signing on a piece of paper and then importing it to QuickBooks as a graphic file. Follow the given steps to put signatures on a check in QuickBooks:

• Sign your name on a white printer paper using a black or blue pen. Make sure that the size of the signature is the same as you sign a check physically.
• Ask the second party to sign beneath yours. Leave a small gap between signatures so the names align correctly when imported to QuickBooks check.
• Scan the image to your computer at an 11:3 (11 width and 3 height) ratio and save the image in proper file format.
• Launch QuickBooks and click on the file option.
• Now, click printer setup and click the form name from the drop-down menu.
• Now, select check/paycheck and click the checkbox next to “click print signature image”.
• Click on the file in the signature dialog box.
• Now, select the image from your PC where you saved the image at first. QuickBooks will import the image on the check and resize the signature to fit the area on the check.

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Hope, these steps on how to create and use electronic signatures for checks and paychecks in QuickBooks Desktop will work for you. But still, if you need any technical help then feel free to contact us on our toll-free+1-844-405-0904 and get instant help for your queries from our Intuit-certified ProAdvisors.