How To Create and Use Electronic Signature For Checks and Paychecks In QuickBooks (Windows & Mac)

Now, in this digital world, we prefer everything digitally. So we are with the very interesting topic of Electronic signature in QuickBooks. Yes, here we will discuss how to create and use an electronic signature for checks and paychecks in QuickBooks Desktop. This article will provide you the detailed information to create and use electronic signature for checks and paychecks in QuickBooks. If you want more info. contact us on+1-888-202-8743

Creating and using the e-signature is a very simple process, you just need to follow the below steps. To add a digital signature to your checks or paychecks, you can simply scan your signature and add them into QuickBooks. Check out the below steps to do this.

Steps To Create and Use Electronic Signature For Checks and Paychecks In QuickBooks

Steps for QuickBooks Desktop for Windows

Important

  • When you use QuickBooks user names and passwords, then the electronic signature file is saved by user name and the company. If in case you are working with multiple user names and passwords, then the implicit user is the admin user.
  • Keep in mind, this feature is not accessible for Wallet checks.

How to create the electronic signature

  • Compose your signature on a plain piece of paper.
  • Now, you need to scan your image with an 11:3 aspect ratio on your computer. QuickBooks will help you size your signature and put it over the signature line on Intuit supplied checks.
  • After scanning, you have to save the image in .bmp, .jpeg, .png, or .tiff format.

How to add and use the electronic signature for checks and paycheck

  • First, go to the QuickBooks File menu, and click on the Printer Setup.
  • Next, look for the Form Name dropdown list, and click on the Check/Paycheck.
  • Now, click on the Print Signature Image checkbox.
  • Now, on your screen, you have got a Signature window, here click on File.
  • Look for the file that includes the signature, and next click on Open.
  • On the Signature window, click on OK, and next on the Printer Setup window, click on OK.

Steps For QuickBooks Desktop for Mac

How to create a signature file

Note: The user who has admin rights can only allow creating a signature file.

  • First, you have to compose your signature on a plain piece of paper by using a black or blue ink pen. Make sure to draw your signature the same size as you physically sign on a real-time check.
  • Note: If you want to add two signatures, then request the second party to sign his name underneath yours. Here, also you need to make sure that the space within your signatures is the same as the check signature lines 
  • Now, you need to scan your image with an 11:3 aspect ratio on your computer. QuickBooks will help you size your signature and put it over the signature line on Intuit supplied checks.
  • After scanning, you have to save the image in .jpeg or .png file format.

How to change the Signature preferences 

You need to use signature preferences to manage various signature files uploaded to QuickBooks.

  • Go to your company file. Click on the QuickBooks menu, and next, click on the Preferences.
  • Next, click on the Signatures.
  • Look for the plus + icon.
  • Next, click on the image file that you need to add, and click on Open.
  • After completing the above steps, quit the window.

QuickBooks will copy your signature file to the same location where your company files located.

Steps to add the signature to checks

Note: Only administrators, checking accounts, and users with payable privileges can use the signature.

  • Go to the Banking menu, and click on the Write Checks.
  • Click on an existing check, or you can also create a new one.
  • Now, look for the Signatures icon.
  • Click on the signature that you need to use.
  • Click on Save. QuickBooks will add this signature to all of your checks.
Remove a signature from checks
  • Go to the check option and click on it.
  • Next, click on the Signatures icon.
  • Now, click on No Signature.
  • Click on Save. Now, QuickBooks will remove the signature from all of your checks.

Hope, these steps on how to create and use electronic signature for checks and paychecks in QuickBooks Desktop will work for you. But still, if you need any technical help then feel free to contact us on our toll-free+1-888-202-8743 and get instant help for your queries from our Intuit certified ProAdvisors.

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