How to Change Your Direct Deposit Bank Account in QuickBooks?

Direct deposit is an easy way to save time on payroll and it’s fairly simple to set up direct deposit. In this article, we will discuss how to change your direct deposit bank account. If you have QuickBooks Desktop Payroll Basic, Standard or Enhanced with Direct Deposit, you have the option to modify your bank account from which your direct deposit payroll funds are withdrawn.

Steps to change your direct deposit bank account in QuickBooks

Requirements to perform the processes below:

  • Your existing Intuit Account.
  • The Direct Deposit PIN you use to send payroll.

You can also hire our expert to quickly resolve the problem for you. Discuss your problem with them. Dial QuickBooks support number+1-855-441-4417 now.

How it works

You have to send a bank account form and a copy of the blank cheque to Xero to verify the new account. After that, they will conform to having the correct form.

  • Direct Deposit service is not available until the bank change is approved.
  • It takes up to two weeks to be done.
  • Xero support informs the users who submitted the form after the complete process.

Set up and modernize the bank account in QuickBooks

  • In QuickBooks Desktop Set up the new bank account in the Chart of Accounts, if you haven’t created it yet
    • First of all, Choose Lists and click Chart of Accounts.
    • After that, click the Accounts button and choose New.
    • Now, select Bank and click continue.
    • Then enter your bank account information.
    • Finally, click Save and Close to save your changes.

Update the bank account information on the QB Account Maintenance page.

  • In QuickBooks Desktop, go to Employees. Select My Payroll Service and then click Accounts/Billing Information.
  • After that Sign in using your Intuit Account login.
  • In the Direct Deposit section, click on any of the Bank Account details. 
    account in QuickBooks
  • Click OK on the message that appears.
Account in QuickBooks
  • Then enter your payroll PIN and click submit.
  • Enter the new bank statement details and click submit.
Account in QuickBooks
  • Wait for the confirmation and click continue.

Intuit will send two test debits to your new bank. It may take up to two banking days for the test debits to post on your bank declaration. You will require to finished the steps in the section below to activate your new bank account before sending your Direct Deposit payroll.

  • Choose the bank account where QB Desktop should post transactions returned by the Intuit service.

It is important that the bank account(Chart of Accounts) where direct paychecks and fees will post to is modernized when doing a bank account modify.

  • First of all, from Employees on the top menu, select Send Payroll Data.
  • After that, On the Send/Receive Data window, click Preferences.
  • Then click on the Account Preferences window, choose the new bank account from the drop-down list.
  • Click OK to save your changes, then select Close on the Send/Receive Data window.

Note: If you cannot modify your bank account details in QuickBooks Desktop, you have the choice to Download the form and send it to Intuit via fax(877.699.8996) or email ( You will require activating the new bank account if you want your upcoming Direct Deposit payroll to debit from the new bank account.

If you need to pay your employees but have not finished the bank account verification and activation steps, you will require issuing paper checks.

Activate your new Direct Deposit bank account

  • After two banking days, check your bank statement and create a note of the two small one-time withdrawals made by QuickBooks Payroll Service.
  • Enter these 2 test debits in the QuickBooks Account Maintenance page. See the steps below:
    • Go to Employees, Select My Payroll Service and then click Account/Billing Information.
    • After that Sign in using your Intuit Account login.
    • Then click the Verify link next to your Direct Deposit bank account information.
    • Now, you need to enter the 2 test debit amounts to verify your new bank account.
      verify your new bank account
      • After that enter and confirm your payroll PIN.
      • At last click Submit.
  • Change the default bank account to use when creating paychecks in QuickBooks Desktop.
  • Change the bank account where payroll fees will post in QuickBooks Desktop.

Have any Questions? Just call QuickBooks Payroll Support Phone Number +1-855-441-4417 and get all your queries answer. We are always ready to help our users so you can contact us anytime.

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