Managing your payroll information has never been easier but thanks to QuickBooks Workforce. With this tool, employees can quickly view their paychecks, tax forms, and payment history online, anytime and anywhere. Before you or your team can take advantage of these features, you need to activate the “View My Paycheck” and QB Workforce services. This ensures that payroll information is secure, accurate, and easily accessible, making it simpler for both employers and employees to stay organized.
In this article, we will discuss how activate view my paycheck and QB workforce. That article covers all the details related to the paycheck and QB Workforce. Keep reading this article and resolve your queries, and learn to activate it.
What is View My Paycheck?
View my paycheck is an online service offered by Intuit, which is simple and secure. It allows employees to check, download, and print their pay stubs whenever they want. The service is a facilitator for the labor management system handled comfortably by the two parties – employers and employees – through the provision of immediate access to salary details, deductions, and tax information. Without paper slips, employees can conveniently log in with their Intuit account to see their payment history.
Employers can efficiently transfer payroll data from QuickBooks Desktop to view my paycheck in just a few clicks. This easy-to-use and time-saving device is a sure way of effortless payroll operations. It is now renamed as QuickBooks workforce and still provides the same convenient and trustworthy method of handling pay information online.
Steps to Activate View My Paycheck
You can simply work through the steps below to see how to activate and use view my paycheck.
For Employers: Setup Process
- First, we open QuickBooks Desktop. Click on the “Employees” menu in the menu bar.
- Choose “Manage Payroll Cloud Services.” In the dialog that appears, check the “ViewMyPaycheck” option.
- Make a payroll service PIN. When asked, make a safe PIN. This PIN will be used to send the pay stub information to Intuit. Type the PIN once more to verify it.
- Upload the Payroll Information to View My Paycheck. Create paychecks as you normally would.
- Do the payroll as usual. It means we have to follow the instructions that appear on screen. When the confirmation screen shows up, we have to click Send to Intuit.
- At last, click send in the Send/Receive Data window to complete the action.
For Employees: How to Access View My Paycheck
First of all, View My Paycheck requires.
- Intuit Account: Use your existing account to sign in or create a new one.
- Social Security Number: Your Social Security Number (SSN) and Net Pay of your last paycheck (only for verification purposes).
Instructions on Login and Use of View My Paycheck
- The first step is we have to open a browser and go to https://workforce.intuit.com.
- To log in to View My Paycheck, click on the Sign Up button to create an account. Otherwise, if you have an account already, click on Sign in and enter your credentials.
- During signing up your account, fill in a valid email address and create a strong password.
- For identity verification, enter your SSN and Net Pay from your last paycheck.
- Net Pay is the money you receive after your tax deduction.
- After verification, click on all done to gain online access to your pay stubs.
Note
- Ensure that at least one payroll has been processed before setting up View My Paycheck.
- View My Paycheck has been rebranded to QuickBooks Workforce. Therefore, you can perform the same steps to get access to your pay stubs.
What is Quickbook Workforce?
QuickBooks Workforce (previously called View My Paycheck) is an online system offered by Intuit. The primary purpose of the software is to provide a quick and easy way for employees to get their hands on copies of their pay stubs, W-2 forms, and other payroll data anytime and anywhere. Besides, it facilitates the employers in sharing confidential and secure payroll information, and simultaneously, it gives them a tremendous amount of time that they would otherwise have to spend doing manual paperwork.
In this way, the employees may also have the liberty to have access to their pay details, make a copy of them by way of saving or printing the data, and this can be done on any device with the aid of their login credentials from Intuit.
How to Easily Set Up QB Workforce for Quickbook Desktop?
Following this step, if you really want to easily set up QB Workforce for QuickBook Desktop.
- From the menu bar, go to Employees and find the Cloud Payroll Services option. And choose “Manage Payroll Cloud Services” here.
- Once the new window opens, mark the checkbox against QuickBooks Workforce (ViewMyPaycheck) to enable the service.
- On being asked, make a PIN that only you know. Every time you send the payroll data to Intuit, you will be asked for this PIN. To verify it, type it again.
- Finish your payroll transaction by sending the data to Intuit.
- Prepare paychecks as normal.
- If the confirmation dialog is displayed, press Send to Intuit.
- After that, in the Send/Receive data dialog, click on Send.
A Major Step for Employees to Join the QuickBooks Workforce
Here we follow some steps that help to send an invitation to the employees.
- First, we open a QuickBook Desktop company and click on the employee option.
- The second step is we have to choose and manage a payroll cloud service.
- Now, Payroll cloud services appear in your window, then tab an employee option for invitation under the QB Workforce status.
- After that, the employee list will be open; write down the email addresses of employees so that they can receive the access information for their pay stubs through QuickBooks Workforce.
- Then select the send invite option by clicking on it.
- After that, they can either make an account or log in to their Intuit account, and then they have full access to view, download, or print their pay stubs online.
How to Download and Print our View Paycheck?
It is possible for employees to download their paychecks and print them if they wish once they have a QuickBooks Workforce account, by just following the simple instructions below.
- Ensure that you are a registered user on Workforce. In case you are not, sign up; if you are, then log in.
- Go to the Paychecks tab.
- Adjust the date range to be able to view up to one year of data.
- Locate the pay stub that you want to copy and click on Download that is next to it.
- Open it to see, print it by clicking on the Print icon, or save it by clicking on the Download icon.
- If you want to keep all of the pay stubs in one folder on your device, then click Download all.
Conclusion
I hope you after reading this article, you know how to activate view my paycheck and QB Workforce. And to understand their steps, we clarify each step very deeply. In this article, we provide you with a step of how to download and view a paycheck. After reading this article, if you face difficulty activate view my paycheck and QB Workforce, you must contact the ProAdvisor support team.