How to Backup QuickBooks Online to Google Drive?

During business in the Company, Data and essential files are highly valuable assets; everyone wants to keep them safe and secure them from being removed. While executing any important tasks with QuickBooks, there is always a risk of data loss. So you can back up QuickBooks Online to Google Drive to protect your data. We have all been there where every user looks up to Backup QuickBooks Online to Google Drive, which is a smart and the best choice for every business. In this article, we’ll guide you through the process quickly and easily.

Keeping a copy to save your financial data, Google’s cloud storage to keep it protected by using the method of backup QuickBooks Online to Google Drive, which will be easily accessible. Manually, you can use a third-party app to automate backups or export reports if QuickBooks Online doesn’t have a built-in Google Drive Backup service. This process will protect your company’s records and restore them at any time from accidental deletion, technical issues, or any kind of data loss.

Role of Backup QuickBooks Online to Google Drive

Businesses keep their financial records safely and securely by using the method of back up QuickBooks Online to Google Drive to access at any time, protected. In the cloud storage, QuickBooks Online itself saves the data, but to add extra backup, Google Drive is used for protection with extra benefits. You have access to download and upload the data files from QuickBooks to Google Drive’s secure storage for easy sharing. From accidental deletion or any technical issues, it prevents losses in the account. You can restore files quickly whenever you need them if something goes wrong with QuickBooks.

What is Google Drive in QuickBooks Online?

Google Drive in QuickBooks Online is one type of cloud storage choice, which helps you keep your financial documents safe and accessible. It also works like an external storage where you can attach links and upload receipts, invoices, reports, or other business documents to your QuickBooks records. It allows you to attach these documents easily to make transactions by connecting Google Drive and sharing them with your team. The important files were made accessible at any time with improved collaboration, and your financial data is kept secure and well-managed.

Why do you need to Backup QuickBooks Online to Google Drive?

Your financial records get protected by backup QuickBooks Online to Google Drive from accidental loss, errors, or unexpected issues. Still, QuickBooks stores data in the cloud storage to keep an extra copy by adding an extra layer of protection on Google Drive. You can restore all important reports, records, and invoices quickly if you are facing some kind of issues that go wrong. It also makes a backup for sharing with your team and keeps all files easily accessible from any device. Through this extra backup, your financial information is kept securely organized for future reference.

Preparation Before Backup QuickBooks Online to Google Drive

Get everything ready, check that your QuickBooks data is updated and accurate, and backup QuickBooks Online to Google Drive before making the preparation. Check that there is enough storage space available in Google Drive and have a stable internet connection. To keep backups organized, create a clear folder and confirm that you have already chosen the right account and added QuickBooks login details. Through this preparation, your backup will run smoothly, and your data will be safe and restored easily.

Some easy steps are mentioned below for preparation before backup QuickBooks Online to Google Drive, as follows:

1. Log in to your accounts in QuickBooks Online.
2. To review and verify that all transactions are correctly reconciled.
3. Make sure that you have a strong and stable internet connection and have excess space in Google Drive.
4. Generate a new folder for backup in Google Drive with a clear name and date format.
5. Grant access and allow QuickBooks to keep your Google account login to save permanently.
6. Update your browser to ensure that QuickBooks Online is best for compatibility.
7. Set a schedule for backup when you’ll decide daily, weekly, or monthly.

Manually Back Up Method of QuickBooks Online to Google Drive

In QuickBooks Online, there is no direct backup button available in Google Drive. So, you can only back up your data by exporting it. From QuickBooks, download the essential reports first, like profit & loss and Balance Sheet, as Excel or PDF files. You can upload them to Google Drive after downloading. This makes a safe copy of your financial records in cloud storage, which allows you to access them anytime, even if the data in QuickBooks is being changed.

Here, some steps are discussed on the manual method of Backup QuickBooks Online to Google Drive as follows:

1. Using a browser, go to the QuickBooks account and sign in to it.
2. Click on the option to open the reports to choose key reports such as profit & loss, Balance Sheet, Customer, and Vendor lists.
3. Press the export option or download it, and then click the save option as Excel or PDF.
4. Keep the files in a synchronized folder to export to your computer.
5. Click the Create New button by opening Google Drive, then press the file upload and select to save them.
6. For easy recovery, name and organize the files in a clear, dated format.
7. Set a schedule to keep backups regularly.

Automatically Back Up Process of QuickBooks Online to Google Drive

You’ve already know that QuickBooks never backs up to Google Drive by itself. It can only make it possible by using a third-party backup app. The app automatically makes copies of your company when you connect the app with your QuickBooks account and Google Drive on a scheduled period. For that reason, your financial records always stay organized and safe, which can be restored at any time if something goes wrong.

Here, some steps are discussed on the automatic method of Backup QuickBooks Online to Google Drive as follows:

1. Select a backup app in QuickBooks and allow access for backup tools.
2. Sign in to your account with the backup app and the QuickBooks Inline account.
3. Provide permissions for the connection with Google Drive, so you can easily save your files automatically by this app into your Drive.
4. Set schedules for running backups automatically daily or weekly.
5. Click the confirm button to save & review the backup logs.
6. Take a test to see whether it works or not.

How to Set Up a Reminder for a Backup of QuickBooks Online Data to Google Drive?

To get notified when it’s time for backup data, use Google Calendar or any other reminder app to alert you. Because, as you know, QuickBooks Online doesn’t have the permission to backup QuickBooks Online to Google Drive directly, but you can track it by setting up a personal reminder, for which you can stay organized. This ensures you save your QuickBooks reports regularly or use any other type of third-party app for backup service in Google Drive.

Here, some steps are discussed on Set Up a Reminder for a backup QuickBooks Online to Google Drive as follows:

1. Select to open Google Calendar or any other third-party app.
2. Press the” Create” option, name it “QuickBooks Backup” for creating new events.
3. Set a frequency for weekly or monthly to choose a recurring schedule.
4. Set notification alerts for your chosen time period.
5. Click Save to export or back up QuickBooks data to Google Drive when reminded.

Best Practices for Data Security

To protect both accounts, keep Backup QuickBooks Online to Google Drive safe.

• Always use strong and unique passwords
• Keep Two-factor authentication turned on for QuickBooks and Google.
• Keep your apps updated,
• Share access only with trusted people to review regularly
• Remove the unwanted backups.

Conclusion

At the end of the conclusion, we conclude that Backup QuickBooks Online to Google Drive is one type of process to store copies of the financial records in a cloud-based storage safely and easily to restore. QuickBooks doesn’t have a service for backing up directly without using a third-party tool to Google Drive, which can be done automatically or manually. So always use a strong password and two-factor authentication to save your data while backing up, because exporting is important.