Learn To Print W2 in QuickBooks Without Payroll Subscription

If you run a business, then you must know the importance of accounting and bookkeeping management. For that, many organizations use QuickBooks to manage their business and payroll. An employer create w 2 in QuickBooks to record the annual wages, tax withholdings, and tips of employees. To print the W2 form to ensure compliance, you need an active payroll subscription to verify the W2. If you don’t have a QuickBooks Payroll subscription, then you can face many problems, and a question can occur in your mind: Is it possible to print W2 form without Payroll subscription in QuickBooks?

So, to solve this problem, we provide the best way to print W2 in QuickBooks without payroll subscription, with the complete information about printing requirements in detail.

Understand the W2 Form in QuickBooks

A W2 form is an IRS tax form or an annual wage and tax statement, which is created for every employee. This form is used to record employee salaries, wages, their compensations, and tax information by the employer. They check the data accuracy in w2 form by an active QB payroll subscription and then move towards the printing process. They can easily print W2 in QuickBooks and distribute this form to every employee at the end of the year or before 31st January.

Requirement of Print W2 in QuickBooks Without Payroll Subscription

You can print W2 in QuickBooks without payroll subscription, but before that, we need to know about the requirements. So here we provide a list, which can help you to easily print W2 in QuickBooks without payroll subscription.

• Use inkjet printers to print on preprinted forms with only black ink.
• Use laser printers to print on blank paper.
• As per IRS guidelines, you must use clean and clear 4-up perforated papers to print w2.
• Verify employee details carefully in the W2 form.
• Confirm that you use the newest version of Adobe Reader to view and print w2.
• If you don’t have an active payroll subscription in QuickBooks, then you need to use Intuit Online Payroll for printing w2 in QuickBooks.

Best Way to Print W2 in QuickBooks Without Payroll Subscription

You can easily print QuickBooks W2 forms using the active payroll subscription, but here we show you the simple technique to print W2 in both QuickBooks Desktop and Online without a payroll subscription. Before printing, we need to know the process to generate w2 in QuickBooks by learning the steps below.

1. Open the Employees section in QuickBooks.
2. Then go to the W-2 Section and click on Payroll Tax Forms.
3. Now you can see that the payroll form processing has started.
4. After processing, click on Annual Forms and select the Tax Transmittal option.
5. Then click on Create Forms and enter the necessary details correctly.
6. Now just put the year and move to the printing process.

How to Print W2 in QuickBooks Desktop Without Payroll Subscription?

QuickBooks Desktop is an accounting and bookkeeping software used to manage business financial operations automatically. Here we are providing the printing process of w2 form in QuickBooks Desktop without a payroll subscription. If you use the QuickBooks Desktop version, then here is the solution.

1. Go to the Payroll Tax Center in QuickBooks Desktop.
2. Then click on Employee and then Payroll Tax Forms & W-2s option.
3. Then click on the file Forms option to process payroll manually.
4. Now, just check all the details are correct, and then move to the printing process.
5. Then, select the w2 form and press ok.
6. Then just put the financial year.
7. Now select an employee by clicking on the employees button and save.
8. Then, properly read the printing instructions and select your requirements.
9. Click on W-2 selections and select this Adobe file.
10. Now just click on the File option and Print.

How to Print W2 in QuickBooks Online Without Payroll Subscription?

QuickBooks Online is a web-based accounting and bookkeeping software run in a browser. It is used to manage a business and its finances. If we need to print W2 in QBO, it is not possible in QuickBooks Online without a payroll subscription, but if you previously had the payroll subscription and now that has expired, then you can easily access and print a W2. Here we are providing the process of printing w2 form in QuickBooks Online without a payroll subscription. If you use the QuickBooks Online version, then here is the solution.

1. Go to the settings in QuickBooks Online and open payroll settings.
2. Then click on W-2 print preference to select the paper type.
3. Then go to the Taxes section and then the Payroll Tax section.
4. Now click on Filings and choose the annual W-2 forms.
5. Now choose the employee or employer copies that you want to print.
6. Then just put the year from the menu.
7. Then press the view button to open the W2 file in the Adobe Reader, and then just click on print.

Conclusion

Printing a W2 in QuickBooks without a payroll subscription is a process where you manually access the wage and tax statement and print the W2 form for employees. This manual process helps a business to save the QuickBooks payroll subscription fee and ensure compliance. In this article, you can get a complete process to print W2 in QuickBooks without payroll subscription easily. We hope this article helps you to print the W2 form in both QuickBooks Online and Desktop easily.