In this digital era, if you write checks manually to pay for something. Then stop, it’s time to update all your manual old processes to automated digital processes. QuickBooks Online is a web-based accounting platform that has the capacity to manage accounting, invoices, and expenses for all-sized businesses. There are special features that eliminate the manual check writing and give access to create, modify, and Print Checks in QuickBooks Online. In this blog, we are learn how to change check printing settings in QuickBooks Online, and also discuss the check printing process, including its reasons and benefits in detail.
Reasons to Use Print Check in QuickBooks Online
Most of the B2B businesses use Cheak for payment because there are many positive reasons available. That can help to grow your business instantly. Here are some major reasons to use Print Check in QuickBooks Online.
- Time savings: A check is the shortest process to complete a payment when you don’t want to carry cash or use your debit card. This saves much time and effort and allows you to focus on your business.
- Improved accuracy: A check is a strong proof when you make a transaction through a check. There, you can calculate your bank balance, and there is no third-party software involved for completing the transaction. Your primary bank directly interacts with the receiver bank to complete the transactions.
- Centralized record-keeping: If we compare a check payment to an online payment, then the check payment is the winner because the online payment provides a ref no as proof, which may not be displayed in the case of a server error, but if you print a check and use it for payment, then there is a strong physical proof to find transaction information at any condition.
- Large purchases: In the case of a large purchase, if you have a check, then that is the best option to send a large amount at that time.
Ways to Set up a Printer to Print Checks in QuickBooks Online
Before printing, we need to do some setups in QuickBooks Online. First, set the printer for QuickBooks for perfect check printouts. Then load some blank paper into the printer. Now go to QuickBooks Online and click on New from the dashboard. Then select print checks, and then select print setup. There are two types of checks: the first is a voucher check, and the second is a standard check. Now you need to choose one check type from them. After that, click on View preview and Print Sample, and then press Done.
Now just follow the instructions that are shown on the display to complete the printing process. Now, to ensure the printed check was lined up with the sample check. You need to compare them. If it looks good, then the check was ready; otherwise, install or update Adobe Reader and set it as a default PDF viewer. Then repeat the previous process. If you still find this issue, then you need to adjust the check alignment. And repeat the previous process to print checks for QuickBooks Online. Now your check print is ready.
Ways to Print a Check in QuickBooks Online
After completing the check setup, you need to create a check.
- Go to the +New and click on the cheat
- Then click on Print Checks
- Now insert the check into the printer
- Then choose the checking account and click on Starting Check No.
- Enter the check number and select the checkboxes that you want to print.
- Click on Preview and Print
- Review all the details and click on print
- After printing, click on Done.
Procedure to Change Check Printing Settings in QuickBooks Online
After doing all the basic processes, you can easily print the check in QuickBooks Online, but in QuickBooks Online, if you find that some text was printed in another field, then you need to change Check Printing Settings.
- Go to the QuickBooks Online dashboard and click on New.
- Click on Print checks from the menu.
- Now, click on the Print Setup button to open and begin the print setup process.
- Now select the check type. (Voucher or Standard)
- Insert a blank paper into the printer and print a sample
- Now check the alignment with the sample check
- Adjust alignment grid if needed
- Now, click on Finish setup
- Then load your preprinted check into the printer and print the check
Key Benefits of Change Check Printing Settings in QuickBooks Online
To change check printing settings in QuickBooks Online, you can make your financial transactions professional and accurate. When you want to customize your check printing settings, every payment is recorded clearly and systematically. Therefore, the manual errors are reduced and the accounting process runs smoothly. There, you can attach your brand name and logo, which creates a professional impression, and solve the alignment issues so that every check is printed in exact format. This feature saves your time and effort, and provides flexibility to update settings in every check format.
Conclusion
Change Check Printing Settings in QuickBooks Online provides financial clarity, accuracy, and professionalism to businesses. If you run a business and use checks as a payment mode, then this is one of the smart steps to make your long-term financial management hassle-free. If you have any problems understanding this topic, then contact QuickBooks Experts immediately for an instant solution.