If you’re running a business in today’s world, it’s mandatory to use QuickBooks Online. One tool that is a go-to for many small and medium enterprises is QuickBooks Online. Many business owners are confused about using QuickBook Online. Is it secure or not? Yes, QBO is secure, and it helps protect our data.
In this article, walk through how it works and discuss in detail how is QuickBooks Online secure for businesses. And understand their security features. This guide helps you resolve your doubts is QuickBooks Online secure or not.
Why is QuickBooks Online Secure?
QuickBook Online is a product by Intuit, a company that is reputed for adhering to robust international security standards. It offers several layers of protection to keep our data safe from any kind of unauthorized access.
QBO security is ensured through a combination of physical and network security measures. The company holds a DigiCert certification, has password-protected logins, allows user-specific permissions, and maintains activity logs that are always on and continuous backups for security purposes and help to ensure that is quickbooks online secure and safe.
The Security Features of QuickBooks Online
Here, we discuss the security features of QuickBooks Online
- Data Encryption: QuickBooks Online is secured by SSL as well as RSA encryption technologies. Besides the online communication, the data is also encrypted by 128-bit SSL, which is the same level as that of the top banks.
- Physical Security: The servers are contained in physically very well-secured data centers, and these data centers are guarded by 24/7 security personnel, equipped with video surveillance and alarm systems to ensure that they are secure.
- Network Security: The network security is protected by the use of firewall, which allow 24/7 monitoring and blocking unsafe IP addresses immediately. They have other security measures, such as DDoS protection and Intrusion Detection and Prevention Systems (IDPS).
- Access Control: It can easily manage user access and help to set each user’s permissions by identity. You can give permission for what each user can see and do. And do stop unauthorized access.
- Multi-Factor Authentication (MFA): MFA provides an additional layer of security other than a password. This requires the user to verify a password for two times. It helps to block suspicious login attempts even if someone knows your password.
- Automatic Cloud Backups: All data is backed up automatically by QuickBooks Online. You do not need to concern yourself; it’s already eliminated for manual backups. That data loss is the result of theft or physical damage to your local computer.
- Activity Log: A detailed audit trail and activity log records all user logins and any changes to the financial reports made by users. This feature encourages accountability.
- Automatic Updates: The software gets automatic updates, you will always have the latest security patches without your need to be involved in updating the software.
How to Make Your QuickBooks Online More Secure
As we discussed above, QuickBooks Online already has strong security, but with your own practices, you can make it even better.
- Generate a Strong Password: Always make a strong password that includes uppercase, lowercase letters, numbers, and symbols. Avoid using names, birthdays, or simple patterns.
- Keep MFA Turned On: Never turn off MFA is really beneficial for making data safe. It protects your account even if someone knows your account password. It adds an extra layer of security and instantly blocks suspicious users.
- Avoid Public WI-FI: Do not use public wi-fi for logging in to your account. Always use a secure connection or VPN when accessing QuickBooks Online.
- Don’t Save the Password: Ensure that your password will not be saved on another phone. When you log in to your account on another device, don’t click on Remember Me password.
- Keep Your Devices Updated: You want to make QuickBooks Online more secure, you want to keep your laptop or phone and browser are always updated.
Conclusion
The QuickBooks Online tool is really helpful for small and medium-sized businesses and is working hard on security. QBO has various security features such as data encryption, automated backups, and multi-factor authentication. These features help secure our data in QuickBooks Online.