Every business invests money to make money so, enterprises use QuickBooks Online to record all expenses to manage their financial tasks. It makes the task look easier, but when you mistakenly record the same transaction for two or more, then duplicate expenses occur. Many users are facing this issue continuously, and duplicate expenses in QuickBooks Online severely affect their financial reports. The users who are facing these issues are continuously asking what causes duplicate expenses in QuickBooks Online. Follow this article to know how to deal with duplicate expenses in QuickBooks Online.
What Causes of Duplicate Expenses in QuickBooks Online?
When you are managing financial reports, recording expenses is an important task. But recording these expenses is not easy; sometimes duplicate expenses occur in QuickBooks Online. Here we discuss causes of duplicate expenses in Quickbooks Online.
- If you enter a transaction twice, then a duplicate expense will occur.
- If the transactions are downloaded from your bank feed, and you again record them manually, then it might record double entries in QuickBooks Online. This leads to duplicate expenses in QuickBooks Online.
- If you are adding receipts to QuickBooks Online without matching the existing transactions, then it might occur as duplicate expenses.
- In case you made a bill and the payment is not matched, then it has a high chance of resulting in a duplicate expense.
How to Identify Duplicate Expenses in QuickBooks Online?
Whether you are doing manual bookkeeping or using QuickBooks Online to handle your bookkeeping, sometimes you face duplicate expenses. Duplicate expenses can disorganize your financial report, but it looks easy to solve when you identify the errors. But have you ever thought how to identify duplicate expenses in QuickBooks Online? Here, we explain an example by which you can find your error easily.
Example
If you are reviewing your record and you see the opening balance is showing $0.00, but an overdue payment is showing to be paid. This happens because if you record one transaction two or more times, then the transaction you have made is counted as one expense. So this overdue payment is showing is count as a duplicate expense.
How do You Fix Duplicate Expenses in QuickBooks Online?
Managing expenses plays a vital role in preparing a financial report, because a small error can ruin all the efforts. If any error, like duplicate expenses in QuickBooks Online occurs, then don’t panic, just follow the steps to fix it easily.
Match the Expense and Bill
- First, log in to your QuickBooks Online.
- Now, click on “Expense”.
- Then, click on “Add to Expense”.
- Now, click on “Bill” to add the link to the bill.
- Verify whether the bill paid is correct or not.
- Now save and close.
Recheck and Delete the Duplicate Expense
- Visit the “Expense” section.
- Now move to “Transactions”.
- Here, apply the filter on vendor to identify the duplicate expense.
- Now, click on the duplicate expense and delete it permanently.
Verify your Bank Feed
- Visit the “Transactions” section.
- Now, click on the “Bank Transactions”.
- Now select update to keep away from duplicate expenses.
- If any duplicate expense occurs, then disconnect and then reconnect the bank accounts.
Set up Expense Rules to Stop Duplicate Expenses
- Visit the “Rules” section in QuickBooks Online.
- Now, click on “New Rules” to categorize all the transactions.
- Save it and click on “Apply” to the transactions.
Conclusion
Hope this guide will meet your expectations and help to solve your issues to fix duplicate expenses in QuickBooks Online. This can be easily handled by reviewing all the transactions and following the important rules of the bank to eliminate duplicate expenses in QuickBooks Online. If any errors occur like this, then just follow this guide and find a way to solve it. Furthermore, if you won’t be able to fix it, then feel free to connect to our QuickBooks ProAdvisor to get the solution.