In today’s world, you can keep your account secure and updated with the help of change email notification in QuickBooks Online Payroll. When there is a change made to your payroll email address, a notification is automatically sent by QuickBooks to confirm the updates. With the help of this feature, only the authorized users can access the changes, and protect your business data from unauthorized access or errors. In this blog, we’ll help you understand how to change email notification in QuickBooks Online Payroll quickly.
What is Change Email Notification in QBO Payroll?
A change email notification in QuickBooks Online Payroll is one type of alert that automatically notifies you when an important change is made to your payroll account. For example, QuickBooks suddenly sends an email to the admin of the account if someone updates an employee’s email, changes banking information, or edits the payroll settings. You can stay informed by taking the help of this to spot any unauthorized or accidental updates quickly. It is also one type of security feature that is designed to provide protection to your business and employee information. You can manage and view these notifications.
Reasons You Might Receive a Change Email Notification
When certain updates are made to your account or employee details, at that time, you might receive a change email notification in QuickBooks Online Payroll. This includes the changes to your email address, password, direct deposit information, payroll setup, or contact details of an employee. About important activities, QuickBooks keeps you informed in its own way. Those changes that have been made by you or someone authorized help you to confirm through these alerts. It’s a warning to check your account security and if needed, contact QuickBooks Support if you receive any notification for a change that you didn’t make.
How to Update or Change Email Notification in QuickBooks Online Payroll?
Only account administrators or owners with the appropriate permissions can change the email address of the company or a user. If you’re not an admin, then you don’t have access to make any changes; ask your admin to make the change. Here are some simple steps explained briefly and clearly to understand the complete process of “update or change email notification in QuickBooks Online Payroll”, as follows.
- Sign in to QuickBooks Online with your current credentials.
- Click on the “Settings” icon at the top right corner and choose the profile of the account.
- Visit the Profile tab and find out the section of the email address.
- Then click on the edit option.
- Add the new email address.
- Press the “Save” option for this update.
- Verify the new email by clicking on the “Verify” option. QuickBooks will send the verification message to the new address.
Troubleshooting Email Notification Issues
If you are not receiving any email notifications from QuickBooks Online Payroll, here we’ve discussed some simple steps explained clearly for troubleshooting email notification issues of “how to change email notification in QuickBooks Online Payroll”, as mentioned below:
- Sometimes emails are already sent from QuickBooks but end up in the spam or junk folder, so check in there also.
- To prevent the emails from being blocked, add the QuickBooks email address by providing protection to your sender list.
- Make sure that in your QuickBooks account settings, you have already verified your email address correctly and updated it.
- Email delays may occur due to a poor connection, so check your internet connection before you begin.
- Make sure that by reviewing your notification settings that the alerts are turned on.
If you still don’t receive the notification after following and trying the above steps, then immediately contact your QuickBooks Support.
Best Practices for Managing Payroll Notifications
Here are some steps explained properly, with simple and clear instructions to understand the best practices for managing payroll notifications in the topic “change email notification in QuickBooks Online Payroll”, as mentioned below.
Self-operated Payroll Processes
The use of software speeds the payroll process by reducing the direct involvement of staff and eliminating the entire manual workflows, which are involved in the payroll automation process. The most time-consuming and error-susceptible portions of payroll are targeted by it. A payroll process’s result is more efficient, more accurate, and typically more transparent to employees.
Maintain Accurate Employee Records
For effective payroll management, accurate employee records are essential to be maintained. In this record, personal details, tax information, employment contracts, and many other relevant data are included. Ensuring that the payroll is processed correctly and that the amount of right taxes are withheld by keeping the employee records updated is very crucial.
Execute Regular Payroll Audits
During managing payroll effectively, payroll audits are an essential part of it. You can easily identify and make corrections to regular audits and issues before they become serious problems. Check all the taxes that have been paid correctly during a payroll audit. You should review the payroll records to ensure that all the amounts have been paid correctly by employees or not.
Conclusion
In conclusion, we have already discussed everything about “Change Email Notification in QuickBooks Online Payroll,” through which you’ll be helpful and resourceful to stay informed and feel secure about account updates or changes. Follow the above steps and make sure that you can run your payroll smoothly and safely. If you still have any queries, contact our QuickBooks support for expert guidance.