If you are looking for how to add accountant to QuickBooks Online to make your accounting and bookkeeping tasks easy. If you are a freelancer or the owner of a small business, it is beneficial to give access to your QuickBooks online account to your accountant. In this blog, we will cover different ways of adding an accountant to QBO, how to invite them, how to grant access, edit, and remove access. You will also learn about how to secure share and permission levels you can assign to your QBO data with them.
After reading this article, you will have a clear and complete understanding of all the steps that how to bring an accountant into your QuickBooks Online. It helps you that how you can make your financial management easy, fast, and more effective.
What is QuickBooks Online?
QuickBooks is a software host from the remote servers designed for all-sized businesses. It means you can get AAA (Anytime, Anywhere, Any-device) access facilities through the internet. It shows the real-time financial report to the flexible business owner. With QuickBooks Online, you can manage invoicing, expense tracking, bank reconciliation, payroll, and reporting at a single platform. It has a user-friendly interface with provides automation tools to simplify the repeated tasks and record all the transactions systematically, and generate reports.
Why Add Accountant to QuickBooks Online?
If you think all facilities are available in QuickBooks Online for managing business finance, but why do we add an accountant to QuickBooks Online? Then the answer is experience and accuracy. QBO provides tools to simplify your business finance management, but using those tools efficiently is the job of an experienced accountant. They have a perfect understanding and advanced knowledge of accounting and have experience in using accounting tools.
When an accountant gets the QuickBooks Online access, then QuickBooks Online Accountant can analyse all your transactions, identify and correct the errors. If an accountant has your updated account information, then they can advise you to make better decisions for your business, also you can also stay safe from compliance.
How to Add an Accountant to QuickBooks Online?
Adding an accountant to QuickBooks Online is an easy way to collaborate and exchange financial data. It is a simple process to log into your QuickBooks account. Follow these steps to add an accountant to QBO.
- Go the the settings tab after signing in to QuickBooks Online.
- In the settings options, go to the manage users.
- Now you have to select and click the accounting firm tab or invite an accountant. Inviting an accountant depends on your version.
- Enter the email of the accountant.
- Then, click on the send invite button. Now, accountants receive an email, and they can access financial data after accepting the acceptance of invitation.
How to Send an Accountant Invite on QuickBooks Online?
Inviting an accountant to QuickBooks Online is quite easy and helps them to access the financial data. Below are the following steps to invite an accountant.
- First of all, log in to QBO.
- Click on the accountant menu.
- Then you must click on invite accountant button.
- Then enter the details of the accountant, and you can add a personal message.
- Click on send invite. Now they can accept your invitation.
How to Grant Accountant Access to QuickBooks Online?
Some major steps help to simplify financial management, and this step encourages cooperation to grant the accountant access to QBO.
Without including sensitive information, it allows the accountant to verify tax paperwork, generate financial reports, and then check the financial data. Here are some steps that show a procedure for granting an accountant access to QuickBooks Online.
- First, you need to log in to your QBO account and fill in the correct credentials.
- Navigate to the settings icon after logging in to an account.
- Click the Manage user option after choosing the accounting firms.
- Now open the accountant section and give all access to share financial reports.
- You need to enter the accountant’s email address to send an invitation.
- After the Acceptance of the invitation by the accountant, they will obtain all the financial information and also oversee the business accounting records.
How to Change an Accountant in QuickBooks Online?
Here are the complete steps that how you change an accountant in QuickBooks Online.
- Before everything, sign in to QuickBooks Online.
- You can go to the settings icon.
- Now, select the Manage Users.
- Open the tab of the accountant.
- If it is needed, you can remove the existing accountant.
- Click on Invite accountant and enter the email address.
- Now you can send the invitation, and after they accept, update their access level.
These steps ensure an easy process of changing accountants.
How to Remove an Accountant from QuickBooks Online?
If you don’t need any accounting services you or you want to change your financial team, so you can remove their access from QuickBooks Online. Follow the steps given below.
- Log in to the QuickBooks online account.
- Go to the settings menu.
- Select manage users
- Now you can click on the accounting firm tab.
- Find the accountant that you want to remove.
- Then, click on the remove accountant access and delete.
After this, they will lose access to your financial records.
How to Share QuickBooks Online with Your Accountant?
An accountant can work within your books; for that, you have to share your QuickBooks online access. An accountant can communicate easily and reduce errors.
- Go to the settings after logging into QuickBooks Online.
- Click on manage users and go to the accounting firm section.
- Fill in the details after clicking on invite.
- Invite them to accept the invitation so that they can gain access.
Features of Adding an Accountant to QuickBooks Online
After adding an accountant to QuickBooks Online, the accountant got some special features that is common QuickBooks Online user was not permitted to access. These features are especially designed for accountants to make their work efficient. The accountant got a dedicated accountant toolbox where many advanced tools are available. Through this toolbox, an accountant can do.
- Create and edit journal entries, clean up books, and make adjustments easily.
- Also, they can do a deep analysis by customizing your financial report.
- They should be directly involved in the reconciliation process and ensure the accuracy of the financial statements.
Benefits of Adding an Accountant to QuickBooks Online
By adding an accountant to QuickBooks Online, you reduce 50% problems in your business. There you can get many benefits.
- Time Saving: To add an accountant, you can terminate all the manual entry, and no need to send data to the accountant manually. Everything is updated in real-time due to the better collaboration facilities.
- Error Reduction: The accountant works directly in the system, which minimises errors.
- Better Collaboration: You and the accountant both work together on a single platform.
- Faster Tax Preparation: The accountant has ready data for year-end reports and tax filings.
- Peace of Mind: To add an accountant, you can work peacefully because you know that your financial records are under the control of an expert.
Security Perspective
If you decide to add an accountant to QuickBooks Online to manage your account, then data security is the main problem. So don’t worry, QuickBooks Online makes this process safe and secure. Accountants have a separate login based on their personal data. The owner’s data are not shared with them. The owners always have full access to their accounts. If you ever feel like revoking accountant access, this is possible in simple steps. This feature protects your data and ensures that the risk of data misuse is minimal. Accountants get only limited and relevant access that is required for their work.
Mistakes to Avoid When Adding an Accountant to QuickBooks Online
Every person makes mistakes when they use a new platform or do a new operation in QuickBooks. Like that, sometimes, to add an Accountant to QuickBooks Online, the business owners make some mistakes, which should be avoided.
- Entering the accountant’s email incorrectly.
- Not checking the acceptance status after inviting the accountant.
- Do not check the accountant’s access.
- Trying to invite an accountant through another user with admin rights.
If you avoid these small mistakes, the process of adding an accountant will become smooth.
Conclusion
Deciding to add an Accountant to QuickBooks Online is the smart step to make financial management simple and effective. This gives your accountant direct real-time access where they can perform bookkeeping, reconciliation, and tax preparation efficiently. This process is secure, under your control, and helpful for the growth of your business. If you have any problem in adding an accountant, then immediately contact the QuickBooks Experts for an instant solution.