QuickBooks Online is a much more powerful accounting system, and it makes it easy to manage financial data for all-sized companies. When a business owner wants to manage their bookkeeping, tax preparation and reports with a professional accountant. At that time, the Add Accountant feature was very helpful for them. By this feature, you can issue your financial account with secure access to the accountant. After providing the access, the accountant can work with your financial data. In this blog, we are learn how to add accountant to QuickBooks Online with its benefits, importance and much more in detail.
What is QuickBooks Online?
QuickBooks is a software host from the remote servers designed for all-sized businesses. It means you can get AAA (Anytime, Anywhere, Any-device) access facilities through the internet. It shows the real-time financial report to the flexible business owner. With QuickBooks Online, you can manage invoicing, expense tracking, bank reconciliation, payroll and reporting at a single platform. It has a user-friendly interface with provides automation tools to simplify the repeated tasks and record all the transactions systematically and generate the reports.
Why Add Accountant to QuickBooks Online?
If you think all facilities are available in QuickBooks Online for managing business finance, but why do we add accountant to QuickBooks Online? Then the answer is experience and accuracy. QBO provides tools to simplify your business finance management, but using those tools efficiently is the job of a Trinidad accountant. They have a perfect understanding and advanced knowledge of accounting and have experience in using accounting tools.
When an accountant gets the QuickBooks Online access, then QuickBooks Online Accountant can analyse all your transactions, identify and correct the errors. If an accountant has your updated account information, then they can advise you to make better decisions for your business, also you can also stay safe from compliance.
Features of Adding an Accountant to QuickBooks Online
After adding an accountant to QuickBooks Online, the accountant got some special features that is common QuickBooks Online user was not permitted to access. These features are especially designed for accountants to make their work efficient. The accountant got a Dedicated Accountant toolbox where many advanced tools are available. Through this toolbox, an accountant can do.
- Create and edit journal entries, clean up books, and make adjustments easily.
- Also, they can do a deep analysis by customizing your financial report.
- They should directly involved in the reconciliation process and ensure the accuracy of the financial statements.
Accountant Access Feature
When you add an Accountant to QuickBooks Online, they can also get special access, which is secure and limited. They have those types of permissions, which are important for their work. Accountants’ login details were different from others. They do not need your personal credentials. This unique access is important for data security, as you keep your account secure while still giving the accountant full functionality. If you need to restrict their access for any reason, you can easily remove them. Before that, let’s learn the process to add Accountant to QBO.
Process to Add Accountant to QuickBooks Online
Now, come to the main topic, which is a practical guide for every business owner. If you actually need to add Accountant to QuickBooks Online, then just follow the instructions.
- As usual, log in to the QuickBooks Online Account and ensure that you are the admin of this account because only the admin can access and use the Add Accountant option.
- After signing in, in the top right corner, you can see a gear or settings icon in the dashboard of QuickBooks; just click on it.
- Then you can see the multiple options now choose the Manage Users option. There is a tab where you can see the details of the current user and their roles.
- In this tab, there is an Accounting Firm option. Click on the Invite Accountant button.
- Now you need to put the accountant’s email address to send an invitation email where the accountant gets a link and by clicking it, accepts the invitation request and gets automatic access to your QuickBooks Online account.
- This entire process was simple and secure.
Process to remove an Accountant from QuickBooks Online
To remove an accountant from QBO, open the QuickBooks Online Account through a browser. Go to the Settings, choose manage users option. Now, find and select the accountant by their name of any tag “who’s you need to remove” from the accounting firm tab. Then go to the action section and find the delete option. No, the final step click on delete and done.
Benefits of Adding an Accountant to QuickBooks Online
By adding an accountant to QuickBooks Online, you reduce 50% problems in your business. There you can get many benefits.
- Time Saving: To add an accountant, you can terminate all the manual entry, and no need to send data to the accountant manually. Everything is updated in real-time due to the better collaboration facilities.
- Error Reduction: The accountant works directly in the system, which minimises errors.
- Better Collaboration: You and the accountant both work together on a single platform.
- Faster Tax Preparation: The accountant has ready data for year-end reports and tax filings.
- Peace of Mind: To add an accountant, you can work peacefully because you know that your financial records are under the control of an expert.
Security Perspective
If you decide to add accountant to QuickBooks Online to manage your account, then data security is the main problem. So don’t worry, QuickBooks Online makes this process safe and secure. Accountants have a separate login based on their personal data. The owner’s data are not shared with them. The owners always have full access to their accounts. If you ever feel like revoking accountant access, this is possible in simple steps. This feature protects your data and ensures that the risk of data misuse is minimal. Accountants get only limited and relevant access that is required for their work.
Common Mistakes to Avoid
Every person makes some mistakes when they use a new platform or do a new operation in QuickBooks. Like that, sometimes, to add Accountant to QuickBooks Online, the business owners make some mistakes, which should be avoided.
- Entering the accountant’s email incorrectly.
- Not checking the acceptance status after inviting the accountant.
- Do not check the accountant’s access.
- Trying to invite an accountant through another user with admin rights.
If you avoid these small mistakes, the process of adding an accountant will become smooth.
Conclusion
Deciding to add Accountant to QuickBooks Online is the smart step to make financial management simple and effective. This gives your accountant direct real-time access where they can perform bookkeeping, reconciliation and tax preparation efficiently. This process is secure, under your control and helpful for the growth of your business. If you have any problem in adding an accountant, then immediately contact the QuickBooks Experts for an instant solution.