QuickBooks Desktop Solution 2019 : What’s New and Improved Features

QuickBooks Desktop Solution 2019 : What’s New and Improved Features

Intuit has released QuickBooks 2019 Desktop, with bug fixes and updated features for users and also improving the reliability. New version QuickBooks Desktop 2019 is easy to handle, faster and fulfill the customer needs.

Do you know why we need to update QuickBooks desktop 2018? The updated version has lots of interesting and easy to understand features. And the main focused point in the newer version is functionality and workflow.

New And Improved Feature in QuickBooks Desktop 2019 for all Windows version:

Here we will highlight some of the top New features in QuickBooks 2019 update.

Invoice History Tracker:

For QuickBooks Pro, Premier Accountant 2019 and Enterprise 19.0

New features:

  • Real-Time Invoice tracking available, which includes,
  • Invoice due date
  • Create date
  • Email date and customer name(if user use the email and send the invoice)
  • Invoice view date, easy to see viewed date by good internet connection
  • Date and amount of customer receive payment
  • Amount and date of make deposit recorded in QuickBooks
  • In new features, providing Improved Status tracking
  • Track information about Invoices
  • Get a real-time visibility of Invoices statues

With this features, the user will not confuse about invoice history information. But also they can take the appropriate decision in real time and set up the proper communication with clients.

Important note: This feature does not support in Microsoft Outlook 2010.

Transfer Credit Between Jobs of the Same customer:

Available for QuickBooks Pro, Premier Accountant 2019 and Enterprise 19.0

New Features:

The user easily applies for the customer credits across all jobs of the same selected customer. And a new column on applying for credit window show the customer and job. By this, users can assign the credit to other jobs of the same customer record a decay transfer of credits between jobs.

This feature is a huge time saver and provides the solution for applying credit memos across all jobs. QB creates a special ‘Account for Credit Transfer’. Other Current Asset account-type automatically by using general entries which record the changes which happen ‘behind the scenes.


  • Can not be undone the transfer of credits from one job to another within the same customer. But you can only undo this transfer by manually making additional entries.
  • The user cannot perform the first instances of the transfer of credits between jobs without using Chart Of Accounts access.
  • One thing in this features does not work when using an Accountant’s copy of a client’s data

Here we will highlight some of the top Improved features in QuickBooks desktop 2019 update.

Prompt to Create a Bill Payment When Using The Write Check:

Available for QuickBooks Pro, Premier Accountant 2019 and Enterprise 19.0

Revised and Enhanced New Features:

These features include provides visibility into unpaid vendor bills to help manage payments. It will be important to users. Because QuickBooks now prompts and guides users to link their checks with open bills, showing open bills for a specific vendor to provide quick access.

QuickBooks 2019 highlight the GO TO PAY BILLS option (Blue Button) in the new checks for bills pop-up. And when the user clicks this option, QB automatically filters the previous window for the specific vendor whom user initially attempted to write a check for. And opens the pay bills window for the user. These feature users easy to avoid using the Write Check transaction type.

Employee Pay Adjustment History:

Available with QuickBooks Pro, Premier Accountant 2019 and Enterprise 18.0, Maintenance release R3 or newer.

New and Enhanced Feature:

User use this features with payroll subscription and it allows you track changes to employee pay rates regarding hourly,

  • Payroll items,
  • Salary,
  • Bonus items and
  • Commissions items.

Sick and Vacation pay Tracking:

Available for QuickBooks Pro, Premier Accountant 2019 and Enterprise 18.0 with an Enhanced Payroll Subscription.

Improved Features:

It provides the improve tracking and reporting of sick and vacation time.

The first change involves gives the warning to QB users when saving a paycheck that exceeds the employee’s available sick and/or vacation time.

The second features include information about the Accrued, Used and Available sick and vacation hours by reformatting the pay stub.

Sensitive Payroll Permissions:

Available for QuickBooks Enterprise 19.0

Improved Features:

This new feature includes is the ability for the Admin user to identify when any permission level assigned to a user includes access to sensitive payroll information, now marked by an * (asterisk).

Inactive Inventory Items Included in Inventory Reports Totals:

Available with QB Pro, Premier, Accountant 2019 and Enterprise 19.0.

Improved Features:

This feature has been added to allow users to include or exclude inactive items. In the previous version, this feature is not available, because previously, Inventory Reports providing valuations of your stock excluded any item(s) that had been made ‘inactive’ even if those items had quantities on hand.

This meant there would be a difference in the amount inventory value on those reports when contrasted with the amount reported as the Inventory Asset account total.

In 2019 version you can balance your inventory reports against the inventory assets on your balance sheet and general sheet because it can include inactive item quantities and values

Easy Upgrade with Simple Steps:

Available with QuickBooks Pro, Premier and Enterprise 18.0.

Improved Feature:

Now the upgrade process is very simple, you can say it’s just a couple of clicks process and install the newest version of QB desktop. Install the new version on your computer is the streamlines the process in some cases it takes under 3 or 4 minutes.

Upgradation process is automated and the one thing in this new feature user has the option to retain the older version of QuickBooks.

Your old company file already is included in the No company file window, this is the improvements from the previous version of QB when after installing the new version.

Move QuickBooks to Another Computer:

Available with QB Pro, Premier, Accountant 2018 and Enterprise 18.0.

Improved feature:

QB 2019 easy to move your QB program and associated files  company data files to a new computer without any difficulty, whenever your client will need:

  • A thumb drive
  • The old computer where current data files reside
  • New computer with an internet connection

This improvement helps the user work in a more convenient way. QB copies key information about your current installation and you will create a complex or a unique password that unlocks everything that is transferred onto the new computer(for security purpose)

Intuit Interchange Format (IIF) List and Data Imports:

Available with QuickBooks Pro, Premier Accountant 2019 and Enterprise 19.0

Improved Features:

Improved IIF importing, check and validates the data feature before importing it and generate a report of issues if the import fails and permitting the user to fix the errors and import the corrected records separately. IIF import supports both lists and transactions.

Condense Data File Optimization:

Available with QB Pro, Premier, Accountant 2019 and Enterprise V 19.0.

Improved Feature:

This version allows the user to reduce your company file size without losing any of the transactional data. It helps to remove audit trail data from the file which can be a significant amount of data especially when files have a substantial history of transaction edits and also performs some internal optimization of the database. After this process, you will see the file size could be reduced as much as 45%.

Backup Your Data File Using the Feature Intuit Data Protect:

Available with QB Pro, Premier, Accountant 2019 and Enterprise V 19.0.

Improved Feature:

Many users do not succeed to activate Intuit data protect and some users told set-up, monitor, and restore a backup was difficult.

In QB desktop 2019 has been updated to streamline the setup process and also simplify automated QB backups to intuit cloud serve. This version is an improvement of many problems and also provides an actionable message in the event of any backup failure.

Receive Inventory Process Purchases order Worksheet:

Available with a Platinum subscription to QB enterprise 18.0 maintenance release R5 or newer with Advanced Inventory enabled.

Improved Features and workflow:

Improved inventory receiving process help you to Reduce the data entry errors and encourages efficiency.

When you connect your mobile device and enabling the feature is the typical receive inventory workflow. Internet connection is compulsory for both QB enterprise file and warehouse location(s)

  • Synced the mobile device across the warehouse and Set the purchase order of QB according to by prioritized then assigned to a warehouse worker.
  • Warehouse worker now logs into the mobile app from the warehouse location and scans barcodes or serial number barcodes and enter manually quantity of items received.
  • Sends the updated received details back to the Purchase Order in the QuickBooks Enterprise file.
  • QuickBooks user can automate creating an item Receipt or vendor bill by the purchase order management worksheet.

Note: This worksheet can also be used manually by taking a printout, no need for any type of mobile app.

Pick, Pack and Ship Process- Sales Order Worksheet:

This feature available for the QBD enterprise Platinum edition only.

This manages the sales order fulfillment process from a central dashboard or mobile device. It includes permitting packers the orders for shipments using the same mobile scanners to capture packed contents, shipping weights, and packing dimensions.

Once a feature is enabled and the mobile device is connected. Following is a typical pick, pack, and ship workflow conveniently managed from the Sales Order Fulfillment Worksheet Dashboard.

Existing Pick workflow:

Basic needs are Internet connection without internet connectivity not possible to others.

  • Picklists are prioritized in the QuickBooks inventory and created from sales orders. Also, it assigned to a Warehouse worker and synced with the mobile device across the warehouse in a proper way.
  • Warehouse worker now logs into the mobile app from the warehouse location. And also they can scan barcodes or serial number barcodes and enter manually quantity of items received.
  • Sends the updated received details back to the Purchase Order in the QuickBooks Enterprise file.

Pack, ship workflow:

New feature:

QuickBooks Enterprise 19.0 Sales Order Fulfillment Worksheet require an internet connection.

  • The Sale Order(s) are sent for packing from the Sales Order Fulfillment Worksheet Dashboard and assigned to a Warehouse Worker.
  • Warehouse worker records the picked products as boxed and optionally notes the weight and dimensions of the package.
  • Products packed are synced with the QuickBooks file and update the line details on the Sales Order.
  • QuickBooks users prepare the documentation for shipping, and can optionally have the package details added in the Description column on the sales order when they use QuickBooks integration with a FedEx, UPS, or USPS account.

QuickBooks Mac 2019:

Updated Features:

Now QuickBooks for Mac 2019 has new updated and variety of features. Features for 2019 include:

Square Import:

  • This feature help t importing sales data from Square via the use of .csv file type.

iCloud Document Sharing:

  • By using iCloud sync you can easily share QuickBooks for Mac File, it’s a very convenient process.

Email tracking:

  • It’s easy to track a dates email sent with a tab in the vendor or customer centers by internet connection.

Bank and or Credit Card Reconcile Discrepancy Report:

  • This feature helps to user to Identifies changes made to reconciled transactions.

Report Windows:

  • Improved spacing and readability.

User Passwords:

  • User personal information is encrypted. Always taking password combination should unique otherwise password will easy to guess.

Important: We are not finished yet, the article will continue as more updates come for Desktop version 2019.

We hope that this article will help you to resolve your query regarding QuickBooks Desktop 2019. if you still need more discussion on this topic or need any help related to QuickBooks Support, the talk to our certified QuickBooks ProAdvisor at toll-free number +1-855-441-4417 to get instant support anywhere in all over the USA

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