In QuickBooks Online, profit and loss detail reports give you a clear image of every transaction behind your totals. So that you can easily see where your money is coming from and where it is going. The detailed view helps you to catch errors, track spending and make better decisions related to business. If you need to review your numbers, share it with your accountant and make a copy for your records then printing this report is easy. In this blog, we will discuss profit and loss detail in QuickBooks Online, how to print profit and loss detail in QuickBooks Online and why regularly print profit and loss reports in QBO.
What is Profit and Loss Detail in QuickBooks Online?
Profit and loss(P&L) detail report in QuickBooks Online gives you a clear view of your business finance. These reports display only the total income and expenses for a selected period but the detailed version goes one step further. If business owners and accountants use this report to double check entries, prepare for taxes, or analyse specific expense categories.
How to Find and Run the Profit and Loss Detail in QuickBooks Online?
Finding or running the profit and loss detail report in QuickBooks Online is straightforward. Here are the steps to find or run P&L detail in QBO which are mentioned below.
- Go to your “QuickBooks Online” account and sign in to QBO using your browser.
- Open ‘Report” tab from the left hand menu. There QuickBooks keep all your financial reports and management reports.
- Search profit and loss detail report of the Reports page. You should also find it under the “Business overview” or “Company and Financial” section.
- Then select profit and loss detail when it appears in the list. QB will generate a default version of the report.
- You need to adjust the date range to match the period which you need to review like monthly, quarterly and one year.
- If you want to customize the details such as transactions by customer, class and account then click on “Customize” button.
- After all the steps, click run report. It will display a detailed list of your income and expenses.
How to Print or Export the Report?
QuickBooks Online makes this process very simple. You should always print the report or export it to another format like PDF/ Excel. Here are simple steps to print profit and loss detail in QuickBooks Online which are mentioned below.
Open your Profit and Loss Detail Report
Every time make sure the report is already set up with the correct date range and filters. Double check all the information that you want to include on the screen.
Locate the Print and Export Options
At the top right corner of the report, you will see several icons. Look for the Print and Export button, these give you different ways to save or share your report.
To Print the Report
- Click the Print.
- Adjust any print settings if needed, such as layout, margins, or page orientation.
- Once you are ready then select Print to create a physical copy of the report.
To Export the Report
- Click the Export.
- Choose Export to PDF or Export to Excel, depending on how you plan to use the report.
- If you choose PDF, QuickBooks will create a clean, ready to share version of the report.
- If you choose Excel then you will get a file that can be edited or analyzed further.
Save Your File for Your Records
After export, save the report on your computer as cloud storage, or shared drive. It is a good idea to organize your files by month or quarter so you can find them easily later.
By print or export your profit and loss detail report then you will have a reliable record of your business performance.
How to Customise the Report for Your Needs?
Here we will customize the report for your needs which are mentioned below.
- Under the Report section, click on Customize.
- Then choose the period you want to review like monthly, quarterly and yearly.
- Filter your data by account, customer, vendor or class.
- Then you need to adjust columns or layout and add or remove details like transaction type or memo to make the report earlier to read.
- After adjusting all your preferences then click on Run report and save customization to reuse the same setup later.
Common Issues of Print Profit and Loss Detail in QuickBooks Online
Here we discuss some common issues of Print Profit and Loss Detail in QuickBooks Online which are mentioned below.
- It should not be available in your QuickBooks plan so first check your subscription plan.
- Always verify entries and rerun the report to refresh the data.
- Make sure your date range and filters are correct and transactions are posted on the right account.
- Always try to export the report to PDF or Excel before printing.
Conclusion
In conslusion, we hope this blog is helpful for you to understand how to print profit and loss detail in QuickBooks Online. You should now know the all process of how to find and run the reports or customize the report as you need. If you have any queries then contact with our expert Proadvisor team.