How to Undo a Rule in QuickBooks Online: Step by Step Guide

Every business has to make some new rule for the benefit of the organization. But some rules work fully opposite to it and create a problem in the later period, which needs to be solved. As an accountant, you should know how to delete and undo a rule in QuickBooks Online so that the organization can enhance its production. Bychancee if you don’t know how, can you undo a rule in QuickBooks Online? Then you have reached to right place. In this blog, we will tell you how to undo a rule in QuickBooks Online and the benefits of it.

What is a Rule in QBO?

Rules are a type of instruction that are given to QuickBooks Online software to function according to it. It is mainly used by the bank for the automatic collection of transaction data. It will automatically categorize them so that you can easily access them. By creating the rule, you can save the time of the bank because of its automatic collection and reduce the errors that are faced while collecting data manually.

Why Undo a Rule in QB Online?

QuickBooks Online application runs using some rules that not only speed up the process but also simplify the working procedure. You can use the QBO application to properly keep the data in a specific order so that it can be easily accessed when required. Some of the benefits of undo a rule in QuickBooks Online application are.

• Sometimes, due to a new rule, the transaction cannot be collected correctly, which creates a lot of problems for the customers.
• Some circumstances really require changing and creating a new rule for categorization the transaction records properly in the systems.
• Sometimes, the automatic collection of data creates an error while collecting and managing the data in proper order.

Necessary Point that you should Follow Before Undo a Rule in QuickBooks Online

Undo a rule in QuickBooks Online will not affect the transaction data that is present, but you should be careful. Take the same necessary action before undoing a rule in the QuickBooks Online process. Those necessary points are.

• For safety purposes, you should keep a proper backup of the data to protect it from getting lost.
• Properly go through the report; if you see any type of difference, then you should correct it.
• If you have any extra documents then you should download them before they get deleted during the procedure.
• If you have entered any data that is made but not been recorded, then remove it before the start of the procedure.
• During the undo process, do not make changes by manual entry; otherwise, it will affect the future.

How to Undo a Rule in QuickBooks Online?

Undoing a rule in the QuickBooks Online application involves deleting, updating, or creating a new rule according to your use. You follow the given steps to undo a rule in QBO which are mentioned below.

Delete a Rule in QBO

If you think the new rule is not working according to the planning, then you should update or undo the rule in QuickBooks Online.

1. Open your QB Online application.
2. In the home screen of the QB application, search and press the menu option that is present in the left corner.
3. At the top of the page, click on the “RULE” button.
4. Next to it, there is a triangle-like shape press on so that you can edit it.
5. Click the delete option to avoid affecting your transaction record.
6. You can press the yes button to confirm the deletion option.

Create a Rule in QB Online

1. After deleting the new rule in QBO, you can also create another rule, which will benefit the customer in their work.
2. Move to your QB Online application.
3. Move to the transaction part in the application.
4. Then search for the criteria and for what action it is made for.
5. From the type, select the type of account you want to make the Business, personal, or split.
6. After completing this, press the save button. And your rule is created in the QuickBooks Online application.

Advantages of Undo a Rule in QuickBooks Online

The new rule really creates an error while collecting the transaction record. So you should be aware of the problem and undo a rule in QuickBooks Online so that the customer will not face any difficulty. Some of the advantages of undoing a rule in QBO are.

• You can have better control over your financial report.
• Get accurate data in your record.
• It will reduce the errors that are faced when the data is entered manually.
• It can be easily accessed by the QB accounting team for the report creation process.

Disadvantages of Undo a Rule in QuickBooks Online

While the undoing process of the new rule, some of the transactions are also affected.

• The transactions that are collected after creating the new rule may be lost or deleted after the undo process.
• Some old rules are quite complex to understand by the customer, because of which it changes if you undo the rule then it creates difficulty for the customer.
• In the old rule, the transactions are not collected according to the plan, which cannot be easily accessed, and creates difficulty for employees.

Conclusion

Really undo a rule in the QuickBooks Online process means to delete a rule or update it according to the user. After reading this blog, I am sure that you have got an idea of how to undo a rule in QuickBooks Online and the benefits of it for customers. You should follow all the steps properly to prevent any errors during the procedure. If you are still facing a problem during the procedure, then you can talk to our QuickBooks expert team.