How to Use Account Numbers in Charts of Accounts in QuickBooks Online

Are you familiar with Use Account Numbers in Charts of Accounts in QuickBooks Online?. If not, then read our blog till the end and know about it. If you are interested to know about how to turn on and use account numbers in charts of accounts in QuickBooks Online, just check out the below steps discussed in our blog and get answers to all your queries. 

As your business grows, so is your list of accounts you use to categorize finances. If you are containing extensive Charts of Accounts, not need to be worried about anything, you are required to keep your accounts organized, so that it can be easily found by assigning numbers. 

Let’s move to the steps taken to Use Account Numbers in Charts of Accounts. Here we will discuss the step-by-step procedure to offer great understanding as well as saving your efforts. We wish you that you can easily implement all the steps manually but if not and willing to get expert support for this, contact our Intuit Certified ProAdvisors as soon as possible.

Steps to Use Account Numbers in Charts of Accounts in QuickBooks Desktop

Here, we have discussed the steps that help you in using Account Numbers in your Charts of Accounts in QuickBooks Online. By following the steps you’ll be able to successfully process the procedure. Do it now simply go through the steps listed below:

Step 1: Turn on account numbers

By default, the Account Number features are turned off, but you wanna turned on, you can do it by implementing the following steps on your QuickBooks Online discusses below:

  • To begin, click on the Settings ⚙” option and then you have to go for “Account and Settings”
  • Now pick the “Advanced Tab”
  • After that, click on the “Edit ✎” option, will get this option inside the “Charts of Accounts” section
  • Now you have to choose “Enable account numbers”. If you want that your account number will be visible on reports and transactions, then click on the “Show Account Numbers” option
  • In the end, you have to choose the “Save” option to save all the changes you have made and then hit “Done”. 

Note: After processed all these steps, your accounts numbers will be visible in front of you

Step 2: Assign Account Numbers

Do you want ideas for How to Number your Accounts?

It is up to you that any number can be assigned to your accounts, but if you are seeking advice, recommendations, these account range numbers might help you. These ranges depend on account type and will be followed by GAAP. The GAAP is generally referred to as “Generally Accepted Accounting Principles”.

Number rangeAccount type
10000-19999Assets Account
20000-29999Liabilities Account
30000-39999Equity Account
40000-49999Income or Revenue Account
50000-59999Job Costs or Cost of Goods Sold Account
60000-69999Expenses or Overhead Costs Account
70000-79999Other Income Account
80000-89999Other Expense Account
  • In the first step, you have to visit the “Accounting” menu and then go for “Chart of Accounts”.
  • Now you have to choose the “Batch Edit” will get it inside the “Action” column
  • You have to Add account numbers in the “Number” column.
  • Once you’re done everything successfully, click on the “Save” option to finish it.

Note: If you want to see your account numbers then follow the procedure and do it instantly.

  • First of all, you have to visit the “Chart of Accounts”
  • From the “Action” tab, you have to click on the “Gear” icon at the top of the list(other than the navigation bar).
  • Now pick the “Number” option

Now you should spend your very less time seeking particular accounts in your Charts of Accounts or at the time of adding new transactions. By using the numbers you have allocated to them, quickly find the accounts.

Other ways to Organize your Accounts

Here you will know some other ways to keep your chart of accounts organized. If you are interested to know about this, join our discussion right now.

  • Organize Accounts into Parent Accounts and Sub Accounts
  • Hiding the accounts that are no longer in use

Wrapping Up

Here’s the article ends, now you will be able to use Account Numbers in Charts of Accounts in QuickBooks Online. But if you have any doubts in your mind just get in touch with our Intuit Certified Proadvisors will help you in achieving your goals. We will come to you with our accounting as well as financing services to come out from Complex situations were all manual solutions fail to work. 

No matter, you are having QuickBooks software related issues or you wanna Know about our service just keep in touch with us through our customer help toll-free number +1-855-441-4417.

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