File Extensions used in QuickBooks Desktop




Do you know what is file extensions? The file extension is used for saving data and each file has own importance in QuickBooks Desktop. Every file extension has the unique name. Now we will discuss in details about how QuickBooks File Extensions are Used in QuickBooks Desktop Editions?  in this article. At different stages, you will encounter these terms. Hence, it’s important to know what they really stand for to get the best out of them.

Different File Extensions for each file are used by different QuickBooks versions like QuickBooks 2016, QuickBooks Enterprise 2017, etc. Therefore, each file type has its own importance to save the data.

See also: new features in QuickBooks Enterprise 2018

Importance of File Extensions used in QuickBooks Desktop:

  • It allows the users to quickly identify the nature of a file’s contents.
  • File extension making searches easy.
  • File extension provides a simple method of keeping all files of the same type together.
  • By file extensions, easy to identify kind of a file a certain is just looking at the file name.
  • Help to identify the type of file.
  • Maintain the security of file.

■ QuickBooks Extensions for Windows

⇒ QuickBooks Working Files

File ExtensionFile TypesDescription
*.QBWQuickBooks Company filesThe QBW format is associated with the Intuit QuickBooks application. It uses QBW files to store financial information, templates, letters, logos, and images for a company.
*.QBBQuickBooks Backup file formatQBB files are backups of QBW files which save a company financial information like as templates, logos, letters, images etc.
*.QBMQuickBooks Portable fileCompressed version of the QuickBooks company file *.QBM files are ideal for sharing because of the smaller file size.
*.QBIQuickBooks Image fileThe *.QBI file use for transactions that have been written until they are posted to the hard drive
*.QBRQuickBooks Report templateWhen you export the template for a memorized file, QuickBooks saves the file with a.QBR extension.
*.DESLayout designer template export fileQuickBooks provides a variety of templates in which you can use your forms
*.QBOQuickBooks Online Bank Statement FileThis file is used for an electronic bank statement downloaded from a financial institution’s website.
*.INIInitialization fileA config log file for QuickBooks
*.LGBLittle Green BoxRelated to SDK log files for QuickBooks that contains encrypted information about usernames and passwords. It is utilized when an software needs with QuickBooks while it is unattended or closed. The username and password save in this file are utilized to connect with the Sybase server.
*.QWCQuickBooks Web ConnectorQWC file carry encrypted contain about the 3rd party app integrated with QB
*.QBPQuickBooks Print fileThis file stores form settings used by QuickBooks to print the form
*.WPR.INIWindows Print FileThis file store QuickBooks Printer setting

⇒ Accounting Files

File ExtensionFile TypesDescription
*.AIFAccountant’s copy import fileThis file generated when an Accountant’s copy is exported, to be used for importing into a client’s company file
*.QBAQuickBooks Accountant copy working fileFile used for accountant’s review
*.QBA.TLGTransaction log file for the Accountant’s copyWhen you back up an accountant’s review copy, QuickBooks starts a logoff transaction that you’ve entered since the last time you backed up. If you accidental loss of your company data, the Intuit Technical support team can use your latest backup in conjunction with the transaction log file to recover your data.
*.QBJGeneral Journal EntriesThe .QBJ file can be used to easily incorporate general journal entries created by your accountant into your company file.
*.QBXAccountant’s review copyBackup made for an accountant’s copy if the user’s company file. When accountant restores this, it is an Accountant’s copy of the file
*.QBYAccountant’s copy import fileWhen your accountant is finished making changes in an accountant’s copy, he or she provides you with an imported.QBY file to your company file.

Read more: Troubleshooting QuickBooks Desktop Update Errors

⇒ Utility and Log Files

Logs problems found/situations corrected

File extensionFile typeDescription
*.AVIAudio Video InterleaveA format that contains both audio and video data in a file is called a multimedia file. This is used in QuickBooks for “Show Me” files.
*.IIFIntuit Interchange FormatMay be created for importing lists and transactions.
*.NDNetwork Data FileA configuration file that allows access to the QuickBooks company file.
*.RTPUsed for the auto-patch
*.TLGTransaction log fileKeeps track of changes to the file since the last backup
*.WAVWindows sound formatSound Advice files(used in the CD version of QuickBooks)
*.Qbwin.logQB Windows logA File is created/updated when a user runs verify and rebuild.
*.QB backup.tmpQB Back temp foldersFile created during failed online or scheduled the backup with date and time stamp. Unable to use to restore data.
*.Temp1234.qbtIn this File Extensions, a file is generated through pass 1 of a rebuild, and deleted automatically when rebuild is done.
*.QBSDK.logThis file extension is a use of logs for errors in QuickBooks and other services such as web connectors.
*.QWC.logQB Web connector logThis file extension is used for Logs for Web connector errors and process.
*.SyncManagerLogger.logSync Manager logLogs for Web Connectors errors and process.
*.ECMLEntitlement fileStores installation license, and registration data

⇒ Payroll Files(applies to the US only)

File extensionDescription
*.1PAFiles used to create forms 940 and 941(QuickBooks for Windows 4.0 through QuickBooks 2004)
*.TXT & *.SETUsed in QuickPay version 2.0/2.1
Prddesvr.exe, Product.fam, Perwin95.ini, Perval.dllThese files are used for printing 940/941 forms.
Taxbl.usaIntegrated Payroll tax table file

⇒ QuickBooks Statement Writer

File ExtensionFile Type
*.QSMQSW Statement file
*.QSSQSW Appearance file
*.QSTQSW Template file

⇒ Fixed Asset Manager(applies to the US only)

File ExtensionDescription
*.Fx0Compressed FAM data file. Stores asset data
*.Fx1Stores system data
*.Mx0Header file
*.FPxStores report data
*.FXRFAM backup sync log file
*.FIMStores CSV import data headers

Note: QuickBooks will vary based on the version. Example: QuickBooks 14.0=F30

The QuickBooks Fixed Asset Manager has a particular naming convention followed by each version of QuickBooks:

⇨ QuickBooks 14.0=F30

⇨ QuickBooks 15.0=F40

⇨ QuickBooks 16.0=F50

■ QuickBooks Extensions for Mac(applies to the US only)

File ExtensionFile Type/Description
*.QB2016QuickBooks 2016 for Mac company file data file
*.QB2015QuickBooks 2015 for Mac company file data file
*.QB2014QuickBooks 2014 for Mac company data file
*.QBBWindows compatible QuickBooks for Mac backup file
*.QBMBQuickBooks for Mac disk backup file(QuickBooks for Mac 2012 and earlier)
*.DMGIn QuickBooks Mac 2013 and later use the Apple disk image to create backups
*.plistPreference files that store registration and any preferences set within QuickBooks

I hope you found this article useful. Furthermore information about it, you can dial our helpline QuickBooks Support Phone Number +1-855-441-4417 to get instant help with best service.

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