In financial management, Print Mileage is among the most overlooked factors. Accurately documenting business to record travel costs perfectly and claim deductions is essential for your company. Print a mileage report in QuickBooks Online involves exporting and generate all the details of your logged business trips in your QuickBooks account. This report analyse the details such as trip dates, destination and total miles driven.
All details assess the prepayment value based on the IRS mileage rate. It’s especially designed for those small business owners and freelancers who need to track mileage for tax. In this blog, we provide a deep explanation of how to print a mileage report in QuickBooks Online.
What is a Mileage Report in QuickBooks Online?
A mileage report is one of the best features of QuickBooks. This allows users to track their vehicle mileage for small businesses, typically for handling the tax deductions. This report examines the specifics, such as trip dates, destination and total distance of travel. All details evaluate the prepayment value according to the IRS(Internal Revenue Service) mileage rate. Most business owners use QuickBooks Online to track their vehicle mileage because it is a reliable tool.
Who should use Mileage Reports?
The mileage report is very important for all those who drive for business purposes. Not only this, in today’s time, it is necessary for everyone like self-employed, individuals and small business owners who own the vehicles, to keep track of their mileage. This report gives us the complete details of the vehicle, how many kilometers the vehicle travels and calculates repays. In better words, we can say, if you are doing anything driving-related, then you must track the mileage.
Requirements Before Print a Mileage Report in QuickBooks Online
Before print the mileage report in QuickBooks Online, you must have completed all the information for that vehicle, whose mileage we are tracking. Along with the trip date, destination and its purpose, you also need an account for both business and personal mileage. Along with us, you should also understand the importance of the IRS, including calculating the accurate record of your vehicle mileage. You can record your mileage through a tracking app.
Steps to Print a Mileage Report in QuickBooks Online
Most probably, all business drivers should use the QuickBooks Online app. This application tracks your journeys from the beginning to the end, automatically. All they need to do is turn on the mobile app and after that, QuickBooks Online handles all the things itself. Now, here we have outlined a few steps to get you started.
Step 1: Confirm the user’s permission for the Driver
The most important thing is that only the admin user can monitor our vehicle mileage in the QuickBooks Online app.
Step 2: Activate Mileage Tracking and Add a Vehicle
Wherever you go outside, you need to turn on QuickBooks Online. It helps to monitor your trip and track your vehicle mileage throughout the entire journey, from start to finish.
Step 3: Monitor Business Miles
At the start of the trip, you must sign in to the QuickBooks Online app on your smartphone. It will monitor various aspects, including the date, location and purpose of the trip.
How to add a trip manually?
- First, you need to log in to QuickBooks Online.
- You can choose all tabs, like the unreviewed tab, for business purposes.
- Select Add Trip.
- All these things are properly mentioned, such as the date of your trip, the trip distance and the destination.
- Choose the right vehicle for travel.
- Press save.
Step 4: Mileage Categorization
When you have completed the trip, review the trip.
On iOS and Android Devices
- Open the application on your device if you have an Android or IOS.
- Go to the menu icon and choose mileage.
- Select the unreviewed tab.
- Mention your trip purpose and its type, like business or personal. According to the trip, you can swipe left.
- Then mention the purpose of your trip.
- Select the right vehicle you accessed.
- Choose the Save option.
Step 5: Review, Edit or Export Trips
- First, you need to go to the browser and sign in to QuickBooks Online.
- To click on Mileage, you need to go to Expenses first.
- You can choose all tabs, like the unreviewed tab for business purposes.
- You wish to change; select that trip.
- Perform the changes.
- Choose to save.
How to Monitor Print a Mileage Report in QuickBooks Online?
You make it easier to monitor customer interactions. That’s why tracking mileage in QuickBooks Online is crucial. It is primarily beneficial for businesses that rely on client travel or customer visits. In simple words, to track the mileage report in QuickBooks Online, use your mobile application for automatic GPS monitoring. It will help to monitor the trip details. Utilize the Command > Mileage and select “Add Trip.”
- Mileage by Employee Report: This Report in QuickBooks Online provides the calculation of trip costs and mileage usage for every employee. It’s improved your business and managed expenses.
- Mileage by Vehicle Report: It enables users to get vital insight into every travel cost and mileage monitoring. This indicates which vehicle you own and how much travel you have done. You will get details of all these things in the Mileage by vehicle report.
- Mileage by Customer Report: In this report, you need to install the trip feature from the mileage page in QuickBooks Online. The Mileage by Customer Report in QuickBooks Online allows businesses to analyze each specific client and it improves client satisfaction.
Conclusion
In this blog, we explained the importance of print a mileage report in QuickBooks Online of any vehicle. Whenever a driver drives a vehicle, they must create a mileage report for it utilizing QuickBooks Online. This allows us to determine the daily mileage of the vehicle, the distance it travels, its destination and the reason for the trip. Those business owners who use travel for business purposes find it very beneficial.