Every multinational organization is using QuickBooks Online software for its accounting process. Most of the organization stores its important and necessary data in it for easy access. But due to the rise of online fraud, the user should be aware of the threat and enable the QuickBooks Online MFA to keep all the data safe. It can also keep your QBO account safe from outsiders.
In this blog, you will learn about QuickBooks Online MFA and how to enable QuickBooks Online MFA in your software to prevent any loss of data.
What is QuickBooks Online MFA?
QuickBooks Online MFA provides an extra layer of security for the QB Software. Whenever you try to log in to your QuickBooks Online application, you will receive a security code at your registered phone number or email address. It is one of the simplest and effective ways to provide security to QB software. You will receive the code not only during login but also when you are trying to edit necessary documents, bank information, and log in through another device.
Why Use Intuit Multi-Factor Authentication(MFA)?
QuickBooks Online consists of the organization’s necessary data. These are really required to protect from data loss and unauthorized access to your QB account. So, you can use QuickBooks Online MFA(Multi-Factor Authentication) for:
- Safety of Your Data
- Protect from unauthorized Access
- Get safe from any kind of Fraud
- Follow all rules and regulations that apply to your industry
What are the Common Intuit Multi-Factor Authentication Methods?
For QuickBooks Online MFA, you can choose a method of getting the security code to access the QuickBooks Online application. QuickBooks Online supports some applications for MFA, which are:
Email Verification: The secret code will be sent to your registered email or the given email ID for the verification process.
SMS Code: Here, you will get your Security code in your registered mobile number to continue the login process.
App Notification: If you have already installed the QuickBooks Online application on your phone, then you will get the security code in the mobile QBO app notification.
Authentication App: With time, the security code will be sent to you by the Google authentication app or the Microsoft authentication app.
Problems Faced for Not Using QuickBooks Online MFA
QuickBooks Online MFA is a strong security layer that is used in the QBO application to save your financial and other necessary data from getting lost. If you don’t use the QuickBooks Online MFA, then it will really affect your QBO application. Some of the Problems faced for not using the Intuit Multi-Factor authentication technique are:
- Unknown Access: If someone has your ID and password for the QuickBooks Online application, then they can easily access your QBO application without your prior notice.
- Theft of Financial Data: Hackers can easily access your financial report and important tax reports. The secret code and plans of the organization can be easily theft.
- Fraud in Transaction: If a hacker wants can easily update the invoice, change the payment details, and make a fraudulent payment.
- Loss of Account ID & Password: If someone gets your ID and password, then they can easily change your QuickBooks ID and password, which leads to loss of your account.
- Loss of Sensitive Data: All your organization’s important data files, secret codes, contracts, or the necessary client numbers will be lost because of the unauthorised access to your QuickBooks Online application.
Methods to set up QuickBooks Online MFA
Most of the time during the setup of QuickBooks Online MFA, you will face a problem if you don’t do it properly. So you should properly follow the given steps to set up Multi-Factor Authentication for your QuickBooks Online application. The steps of setup are:
QBO Account
Log in to your QB Online Account with your ID and password.
Security Setting
- Click on the Profile icon.
- Click on the drop-down menu and press Manage your Intuit account.
- Move to your security settings option and search for the Multi-Factor Authentication option.
Choose the Verification Method
Now you have to choose a method to receive the MFA code. You can choose among:
- Normal Phone Message: In this, you will receive the security code in your registered mobile number for the authentication process.
- Authenticator App: You can use the Google Authenticator and the Microsoft Authenticator to receive the security code.
- Email Verification: The security code will be sent to your email address for the authentication process.
Verify
- Now, QuickBooks Online sent a verification to your mobile number. Enter the code in the given column to confirm the MFA setup for your QB Online application.
- After confirming the given data, you can press the save button to apply the changes in the QBO application.
Test MFA
Now log out of your QuickBooks Online application so that you can check your MFA security function in your QuickBooks Online application.
Problems Face Due to QuickBooks Online MFA
You will face some common problems after the setup of QuickBooks Online MFA. These occur mainly due to problems in the internet connection, a change of device or number, a delay in entering the code, and due to incorrect entries.
- Due to a network issue, you will not receive the security code.
- Instantly, the code expires before putting it in the required place.
- If the device time is not correct, then it will create a problem for the time-based authentication app.
- If you have changed your mobile number but have not updated the data in your QuickBooks Online MFA system.
- If you continuously put incorrect ID and password into your QBO application, then it will be blocked by the MFA security system.
Solution of Problems Faced Due to QuickBooks Online MFA
All these problems can be solved by using a simple and easy procedure, those are:
- Have a strong internet connection.
- Try to enter the code within the given time.
- Keep the time on your system accurate.
- Properly update the data in the QBO security settings before changing the device.
- Properly remember the QuickBooks ID and password to prevent the block due to security reasons.
Conclusion
From this content, we came to know that QuickBooks Online MFA provides a strong security system. It will protect your QBO account from unauthorized access, with the necessary data is present from unauthorized access. If you still need help related to QuickBooks Online MF, then you can talk to our QuickBooks experts.