QuickBooks Online Bill Pay: How is it Beneficial For You




QuickBooks Online Bill & pay app works with QuickBooks Desktop and QuickBooks Online, and it is a comprehensive electronic invoicing and payment processing service. You can create your invoice in QuickBooks with Bill & Pay in generally. When you will work with this app then you understand why it will important for us. In the series of providing a various instance of good and useful services. Intuit came with a new trending component in QBO application in April 2017.

Although, it was a beta version software. And it used for checking, testing and getting feedback from users. And also for the new application added in QBO. As it was for just an apparent outcome of QuickBooks Online bill pay application. So it can not affect the popularity and usability of QuickBooks accounting software.

Benefits of QuickBooks Online Bill Pay:

  • You can pay bills via bank transfer or check directly from QuickBooks Online
  • Manage your streamline tasks
  • You have no need for two systems – All-in-one-place.
  • Improve Financial management
  • You can easily pay 1099 Vendors/Contractors via bank transfer (ACH) or paper check (QuickBooks Online Plus only)
  • Realize Significant Cost Savings
  • Be Assured of Complete Security

How does QuickBooks work with Bill Pay?

QuickBooks online and Online bill pay they both are work together.

  • Pay bill electronically within QuickBooks online.
  • Pay vendor bill directly from within QuickBooks online with bank transfer or a paper check.
  • Record installment exchanges precisely and consequently in QuickBooks on the web.

Just administrator and record clients. Who have been authorized to use bill pay account will have the ability to use the online bill pay in QuickBooks online.

Establishment of QuickBooks Online Bill Pay:

In QuickBooks online bill pay application QB developers community has facilitated both payer and receiver. The record will generate on both sides of payments if you are using this application for payment. On receiver’s end, the user will get records as wireless or as check payment records. The record of these all these payments will generate at the time of payment. Users don’t need to wait for their payment records individually.

Working process of QuickBooks Online Bill Pay Application:

Basically, QuickBooks Bill Pay Application is a miniature version of Intuit’s own billing management product, bill.com. So, it makes this application to use some of the technical concepts followed by its parent application bill.com. Remember that you will be asked for your bill.com account when you need to use QuickBooks Bill Pay Application. But after that, all the task will be done under QuickBooks Bill Pay Application terminology. QuickBooks Bill Pay Application emphasizes payer and receiver’s payment records compatibility.

Get started with QuickBooks Bill Pay Application: Set up

We have to sign up first, before using QuickBooks Bill Pay Application. For signing up for this application, the user will get an option of “Learn More”. After that, a new page will open when you click on this option. And on this page, you can see Get Started button. Users have to click on that to start with the creation of new bill pay account. There will be a usual but important verification process users will have to go through. After completion of the verification, process user can use the utilities of QuickBooks Bill Pay Application.

Adding payment data in records:

It has been easier for users adding billing or payment records. Users only need to click on a drop-down arrow. There, users will get options for adding details of that particular payment. Users will get options like amount, dates, vendor’s details. And also the payment method used for payment.

For executing a payment there will be an option of “Pay Bills Online”. By clicking on that, the user can do the payment. The user can enter all the billing and payment details, after completion of payment.

Inviting Vendors for Online Payment on QuickBooks Bill Pay Application:

In this QuickBooks Bill Pay Application, we can do payments to vendors by check method only. Until they don’t accept online payments. So for inviting vendors for online payments, we can send them invitation individually as well as in bulk. If the user wants to send invitation individually, then there is an option to “Set up Bank Transfer”. And if the user wants to do it in bulk. Then there is an option to “Set up vendors for bank transfers”. Once that vendor will accept. The user will also get a confirmation of that acceptance of the invitation for online payments.

Types of payments:

Payments are divided by their time to get delivered. So in the following, we will discuss those types and some of their description.
ACH(electronic bank transfer): It may take 4 days to deliver for first 5 payments. If the amount is less than $ 5,000. Afterward, 2 days can be taken for the arrival of payment which can be seen in “Arrive By” button.

Check: In this type of payment, paper checks are mailed through the mail to the vendor via US Postal Service. There is an estimated time which can be seen via “Est. arrival” button. But Intuit cannot interfere if USPS itself takes more than that estimated arrival time.

An amount which is more than $5,000 it may take an extra day as Est. arrival time. As per Intuit policy users can schedule their payments themselves. But they should also mind the policies determined by their banks. I.e any extra surcharges on a particular amount.

All applicable charges are done through QuickBooks Online Bill Pay Application:

Some nominal charges are applied to payments done through which includes monthly subscription charges of $9.99 excluding transaction fees. Charges are also applied on the basis of their payment type as $0.49 for each ACH payment. And $1.49 for each paper check payment. You can find all the estimation of charges on that particular payment in your debit/credit card records as well.

Authorization to others given by user i.e accountant and bookkeeper:

If a user thinks that he needs a person to hold and look after his QuickBooks payment records. As per QuickBooks system protocols, it’s not possible. QuickBooks provides a sole administration authorization to the master of that account. But if the user is still letting someone use his QuickBooks Bill Pay Application. Then the person who use the application. He will be treated as master of the account by QuickBooks software system.

What if the user is already having a bill.com account:

Using your old bill.com account which was synced with QuickBooks Online application is never a good practice, even not allowable. So, the user should not use the same bill.com account while signing up with QuickBooks Online Bill Pay Application. So while signing up with QuickBooks Online Bill Pay Application user should create a brand new account. The user can delink or deactivate their old bill.com account synced with QuickBooks Online application with the help of bill.com itself.

I hope this will help you to understand QuickBooks online bill pay. If you want more discussion on this topic or have any queries in your mind, feel free to contact us at our toll-free QuickBooks support number +1-855-441-4417 and talk to our certified QuickBooks ProAdvisors.

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