Overflow Error in QuickBooks Desktop

Overflow Error in QuickBooks Desktop

QuickBooks Desktop is a one-time purchase accounting software program. After install, you can use it for your small and mid-sized business. We will discuss in detail about how and why overflow error in QuickBooks comes out in this article. There are some reasons behind it, why it pops-up to the users while working on company reports and files.

What is Overflow in QuickBooks Desktop?

This is a specific type of data error in which all the measurements unit combines with each other to exceed the limits of a specific field. Here are some of the general cases where you may get overflow error in QuickBooks.

  • While opening any report and one or more field of any column display overflow text.
  • This overflow error also gets displayed while running the Verify Data utility. The error message may be like:
    • Problem: An overflow error has occurred, one of your accounts has exceeded the maximum value allowed.
  • This occurs generally with the chart of accounts. In this case, one or more of a balance sheets displays overflow in the place of an amount.

Related article: System Requirements for QuickBooks Enterprise 2017

Causes of QuickBooks Desktop Overflow Error

  • If your company account balance and other fields greater than $ 9,999,999,999,999.99 it cause to overflow error.
  • Either your company data file have corrupted transaction data.
  • Suppose you converted one large quantity on a group item to another large quantity. overflow error can be displayed next to the group’s component items.
  • In case the inventory item with a value that is larger than the number of items. e.g. a quantity of 1 and a value of $ 18,000,000.
  • Sometimes the format matter for overflow errors. for example the format you are copying from an Excel spreadsheet, some cases it mismatches the format that is accepted by the QuickBooks.

Related article: System requirements for QuickBooks POS

Intuit Inc prefer so many solutions for this problem, for best result, perform the solutions in the order shown. Also getting QuickBooks support from WizXpert can save your time in the case you are not willing to do it own.

Important: Before performing any of the solutions, to check that your system meets the  QuickBooks Desktop 2018,2017,2016,2015 system requirements, things to check in specifically are  Regional Settings, Disk Space and available RAM.

Related article: System Requirements for QuickBooks for Mac

How to Fix Overflow Error in QuickBooks Desktop?

How to QuickBooks rebuild your data files

Solution:

  1. Go to  File menu, then click Utilities > Rebuild Data.
  2. After that, click OK if you receive a warning message to backup your company file to secure your data.
  3. Click OK when you get the message Rebuild is complete.

See: How to verify and rebuild QuickBooks data file to fix the corruption.

In the case of format issue (export your files in Microsoft Excel to find overflow)

Solution:

  • In format mismatch situation, Overflow rows may not display on the report. Display the columns by year or month.
  • Export your lists to your desktop.
  • Minimize QuickBooks.
  • Right-click the export file and choose Open With > Microsoft Excel.
  • Press Ctrl + F.
  • Enter *overflow* and click Find Next.
  • Switch back to QuickBooks and correct the data for the field in the Account, Name or Item that contains it.
  • Switch back to Excel and continue this process until there are no more results.

A group item is overflowing

Solution:

  • Set the Group Item Quantity to zero.
  • Tab out of the field.
  • Re-enter the correct Group Item quantity.

If only one item is overflowing

Solution:

Some time in your Quickbooks account showing only one item is overflowing, mostly the overflowing item is newly added. There is an exceptional case also the already existing Item in the list also showing such case of error.  

  1. If it is a newly added item, then delete it from the Item list and recreate it.
  2. If it is not a new item:
  • Audit the item and correct the transaction that is causing an overflow. For an example, a Bill with an amount of $1,000,000 and an amount of 1 instead of 1,000,000, will change the average cost from $1.00 to $1,000,000.
  • If you cannot find such a transaction, enter an Adjust Quantity/Value on Hand document to adjust the average cost.

The account balance or other fields is  too large

Solution:

For some unknown reason, the account balance and other fields are exceeding its limitations.in QuickBooks software is fixed a limitation of the maximum account balance in USD $9,999,999,999,999.99 if any account balance exceeds the maximum limit the field automatically shows the overflowing error. The solution for such cases error given below.

  • Perform basic data damage troubleshooting
  • Create a portable company file and restore it to a new working file.
  • Check your Chart of Accounts
    • From the Lists menu, click Chart of Accounts.
    • Find the account with a balance of 10,000,000,000,000 or more.
    • Reduce the balance of that account because it never reaches the amount of 10,000,000,000,000.
    • If the issue persists, continue to the next step.
  •  Memorized Reports
    • If the overflow appears on a memorized report, run the report from the Reports Menu.
    • If the new report does not show overflow, delete and recreate the Memorized Report.
    • If the new report includes overflow, proceed to the next steps.
  • Search all lists for all fields that hold an amount or total. You may need to include the inactive items as you go through your lists.
    • Under the Lists > Add/Edit Multiple List Entries.
    • Click Customize Columns and select any field that holds an amount (such as Credit Limit, Cost, and Price). Look for Overflow then edit, change, or delete that amount.
    • Check all lists.
    • In newer versions of QuickBooks under Edit > Search look for *overflow*, search for list elements first, then search for transactions.
    • Continue running verifies after editing the amounts in the company file until the message no longer appears.

In the case of a corrupted transaction

Solution:

  1. If the corrupted transactions are the root cause of your issue, they should be easy to find.
  2. Run various reports (Financial Statements, Custom Transaction Detail, Sales by Customer, Sales by Item, etc.) until you see overflow.
  3. QuickZoom on overflow until you get to the transaction level.
  4. Then fix the transactions.
Our customer Help

Hope your query with Overflow Error in QuickBooks Desktop has been solved. If you are still getting issues, you can dial our QuickBooks Enterprise phone number 1-855-441-4417 to get instant help from our expert.

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