How to Resolve data damage to your QuickBooks Mac Desktop Company File?

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    Asked on September 21, 2017 in Inventory.
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      In this answer resolve data damage to your QuickBooks mac desktop company file If you’ve been working with QuickBooks long enough, you know that it’s a business accounting software developed by Intuit and has small and medium-sized organizations as its target audience. QuickBooks offers on-premises accounting as well as cloud-based accounting thus making business payments, managing and paying bills, and payroll functions easier. For professionals and small-time entrepreneurs, QuickBooks has rightfully become the go-to product when it comes to managing their business’ financial activities with ease. And what makes such solid performance possible? A solid database of course!

      How to identify corruption in QuickBooks Company file?

      Experts say that the most crucial step towards solving a problem is accepting it. But that cannot be done if you don’t even know that there is a problem. After all, how can you be expected to resolve an issue that you don’t even know exists? QuickBooks file corruption can play tricks on you by hiding itself, but if you keep your eyes open for the following, it can’t evade you for long:

        • Errors like “A data problem prevents QuickBooks from continuing” in the Verify Data Utility or “Verify Target: Values in minor do not match major” on your screen or in the QuickBooks log file.
        • The sudden shutdown of QuickBooks on trying to save or delete a transaction.
        • Faulty reports like Balance Sheets where the total Assets don’t match the total Liabilities and Equity.
        • Missing transactions and entries from Lists.
        • Account names preceded by an asterisk (*) which were created by QuickBooks because the original accounts were missing.
        • QuickBooks runs slow, operations take longer than normal.
        • Paid bills and invoices show as unpaid.
        • Transaction History shows a negative Balance Remaining.
        • You open the Send Feedback Online > Bug Report window and you see HTML code in the window.

      Reasons behind QuickBooks company data file corruption.

      Now that you know how you can find out if there’s corruption in your QuickBooks database, before attempting to fix it, the next logical step would be to investigate the reasons behind such corruption. That might lend a helping hand in fixing the problem.

        • The QuickBooks database file size expanding beyond its healthy limit or 200 MB (for QuickBooks Pro) or 450MB (for QuickBooks Enterprise).
        • Lack of resources like RAM, Virtual Memory, network interface cards, routers, network cables etc.
        • A sudden power surge or drop has the capability to trash your entire hard drive if you don’t have proper UPS.
        • Improper shutdown of the system due to technical or other reasons could lead to a QuickBooks database corruption.
        • Virus attacks to the hard drive on which the database is stored can also be the cause.
        • Development of bad sectors on the hard drive where the database is stored.

      To prevent QuickBooks file corruption:

      1. By using latest update patch.
      2. By keeping the file size in limit.
      3. By monitoring your database file fragments monthly.
      4. By monitoring the list size.
      5. By creating a back within QuickBooks.
      6. By choosing a hard-wired network over wireless.

      To fix corruption in company file:

      • As an administrator, login to the company file.
      • Then switch to single user mode.
      • Now, go to file.
      • Now, click on utilities then verify the data.
      • After, see a list of errors identified by the verify utility and click on the rebuild tab.

      Though the reasons can broadly be classified in the above categories, it is important to remember that all causes of QuickBooks database corruption cannot always be found. And i hope that the solution works for you and satisfied you.

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      Answered on September 21, 2017.
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